Fleet Operations Coordinator

4 weeks ago

Vaughan, Ontario, Canada Valard Full time
Fleet Administrator Job Description

Valard, a leading utility contractor in Canada, is seeking a highly organized and detail-oriented Fleet Administrator to join their Support Services team. As a key member of the team, you will provide administrative support for all aspects of fleet requirements, ensuring seamless operations and efficient management of company assets.

Responsibilities:
  • Maintain accurate records of rental contracts, including terms and conditions, and notify relevant parties of contract expirations.
  • Generate purchase orders for rental equipment and ensure timely payment and return of units.
  • Monitor and update rental equipment purchase orders in JDE, ensuring compliance with company policies and procedures.
  • Communicate with rental suppliers to resolve issues and negotiate contracts.
  • Assist in the selection of rental equipment suppliers, comparing costs and services.
  • Process rental damage claims, working with project teams and fleet accounting to ensure accurate and timely resolution.
  • Manage fleet equipment trackers, monitoring acquisition, rental damages, and returns.
  • Update and report rental equipment status in JDE, taking action on returned units.
  • Support fleet supervisor with administrative tasks, including meeting coordination and documentation.
  • Collaborate with fleet accounting and fixed assets team to ensure accurate classification and accounting treatment of rental expenses.
  • Track and manage fleet unit certifications, ensuring compliance with regulatory requirements.
  • Generate and close work orders in JD, and perform related receiving functions.
  • Scan and store completed work orders in Fleet MFiles vault.
  • Review unit binders, ensuring all documentation is complete and up-to-date.
  • Issue fuel cards and collect and forward required documents to the Corp Fleet group.
  • Receive and coordinate distribution of time and regulatory documents, including annual vehicle insurance and IFTA/Prorate documentation.
  • Create mechanic personnel timesheets in mVolts.
  • Work closely with Shop Supervisors to ensure all relevant Fleet documents and administrative tasks are managed.
  • Manage various spreadsheets and reporting tasks.
  • Assist Fleet Support Services Management with assigned tasks and projects.
Requirements:
  • 3-5 years' experience in office administration, with fleet background an asset.
  • College diploma or equivalent, an asset.
  • Excellent communication and interpersonal skills, with ability to work effectively in a team environment.

  • Fleet Operations Coordinator

    1 day ago

    Vaughan, Ontario, Canada Valard Full time

    Fleet Operations Coordinator Role:The Fleet Operations Coordinator is a vital role within Valard, responsible for providing administration and clerical support for fleet operations. Reporting to the Support Services Manager, this position will handle various tasks to ensure efficient fleet management.Responsibilities:Maintain rental contract packages for...

  • Fleet Operations Coordinator

    4 weeks ago

    Vaughan, Ontario, Canada Valard Full time

    Fleet Administrator Job DescriptionValard, a leading utility contractor in Canada, is seeking a highly organized and detail-oriented Fleet Administrator to join their team. As a key member of the Support Services department, you will provide administrative support for all aspects of fleet operations.Responsibilities:Maintain accurate records of rental...

  • Fleet Operations Coordinator

    4 weeks ago

    Vaughan, Ontario, Canada Valard Full time

    Fleet Administrator Job DescriptionValard, a leading utility contractor in Canada, is seeking a highly organized and detail-oriented Fleet Administrator to join their team. As a key member of the Support Services department, you will provide administrative support for all aspects of fleet operations.Responsibilities:Maintain accurate records of rental...

  • Fleet Operations Coordinator

    4 weeks ago

    Vaughan, Ontario, Canada Valard Full time

    Fleet Administrator Job DescriptionValard, a leading utility contractor in Canada, is seeking a highly organized and detail-oriented Fleet Administrator to join their team. As a key member of the Support Services department, you will provide administrative support for all aspects of fleet operations.Responsibilities:Maintain accurate records of rental...

  • Fleet Operations Coordinator

    4 weeks ago

    Vaughan, Ontario, Canada Valard Full time

    Fleet Administrator Job DescriptionValard, a leading utility contractor in Canada, is seeking a highly organized and detail-oriented Fleet Administrator to join their team. As a key member of the Support Services department, you will provide administrative support for all aspects of fleet operations.Responsibilities:Maintain accurate records of rental...

  • Fleet Operations Coordinator

    3 weeks ago

    Vaughan, Ontario, Canada Valard Group of Companies Full time

    Fleet Administrator Job DescriptionValard Construction LP is seeking a highly organized and detail-oriented Fleet Administrator to join our team. As a key member of our Support Services department, you will provide administrative support for all aspects of fleet operations.Key Responsibilities:Maintain accurate records of rental contracts, ensuring timely...

  • Fleet Operations Coordinator

    2 weeks ago

    Vaughan, Ontario, Canada Valard Full time

    Valard, a leading utility contractor in Canada, is part of the Quanta Group, the largest electrical power contractor in North America. The company offers full-service capabilities for transmission, distribution, substations, foundations, telecommunications, and renewable energy.The Fleet Operations Coordinator will provide administrative support for all...

  • Fleet Operations Coordinator

    2 weeks ago

    Vaughan, Ontario, Canada Valard Group of Companies Full time

    Fleet Administrator Job DescriptionValard Construction LP is seeking a highly organized and detail-oriented Fleet Administrator to join our team. As a key member of our Support Services department, you will provide administrative support for all aspects of fleet requirements.Responsibilities:Maintain rental contract packages for Valard operations, ensuring...

  • Fleet Operations Coordinator

    2 months ago

    Vaughan, Ontario, Canada Valard Group of Companies Full time

    Fleet Administrator Job DescriptionValard Construction LP is seeking a highly organized and detail-oriented Fleet Administrator to join our team. As a key member of our Support Services department, you will play a critical role in ensuring the smooth operation of our fleet management processes.Key Responsibilities:Maintain accurate records of rental...

  • Fleet Operations Coordinator

    2 months ago

    Vaughan, Ontario, Canada Valard Group of Companies Full time

    Fleet Administrator Job DescriptionValard Construction LP is seeking a highly organized and detail-oriented Fleet Administrator to join our team. As a key member of our Support Services department, you will play a critical role in ensuring the smooth operation of our fleet management processes.Key Responsibilities:Maintain accurate records of rental...

  • Fleet Operations Coordinator

    3 weeks ago

    Vaughan, Ontario, Canada Valard Full time

    Fleet Administrator Job DescriptionValard, a leading utility contractor in Canada, is seeking a highly organized and detail-oriented Fleet Administrator to join their team. As a key member of the Support Services department, you will provide administrative support for all aspects of fleet operations.Responsibilities:Maintain accurate records of rental...

  • Fleet Operations Coordinator

    3 weeks ago

    Vaughan, Ontario, Canada Valard Full time

    Fleet Administrator Job DescriptionValard, a leading utility contractor in Canada, is seeking a highly organized and detail-oriented Fleet Administrator to join their team. As a key member of the Support Services department, you will provide administrative support for all aspects of fleet operations.Responsibilities:Maintain accurate records of rental...

  • Fleet Operations Coordinator

    3 weeks ago

    Vaughan, Ontario, Canada Valard Group of Companies Full time

    Fleet Administrator Job DescriptionValard Construction LP is seeking a highly organized and detail-oriented Fleet Administrator to provide administrative support for all aspects of fleet requirements. The successful candidate will work closely with the Support Services Manager and fleet supervisor to ensure the smooth operation of the fleet.Key...

  • Fleet Operations Coordinator

    1 month ago

    Vaughan, Ontario, Canada Valard Group of Companies Full time

    Fleet Administrator Job DescriptionValard Construction LP is seeking a highly organized and detail-oriented Fleet Administrator to join our team. As a key member of our Support Services department, you will play a critical role in ensuring the smooth operation of our fleet management processes.Key Responsibilities:Maintain accurate records of rental...

  • Fleet Operations Coordinator

    1 month ago

    Vaughan, Ontario, Canada Valard Group of Companies Full time

    Fleet Administrator Job DescriptionValard Construction LP is seeking a highly organized and detail-oriented Fleet Administrator to join our team. As a key member of our Support Services department, you will play a critical role in ensuring the smooth operation of our fleet management processes.Key Responsibilities:Maintain accurate records of rental...

  • Fleet Operations Coordinator

    2 weeks ago

    Vaughan, Ontario, Canada Valard Group of Companies Full time

    Fleet Administrator Job DescriptionValard Construction LP is seeking a highly organized and detail-oriented Fleet Administrator to join our team. As a key member of our Support Services department, you will provide clerical and administrative support for all aspects of fleet requirements.Responsibilities:Maintain rental contract packages for Valard...

  • Fleet Operations Coordinator

    3 weeks ago

    Vaughan, Ontario, Canada Valard Full time

    Valard, a leading utility contractor in Canada, is part of the Valard Group of Companies and the Quanta Group, the largest electrical power contractor in North America. The company offers full-service capabilities for transmission, distribution, substations, foundations, telecommunications, and renewable energy.The Fleet Administrator will provide...

  • Fleet Operations Coordinator

    2 weeks ago

    Vaughan, Ontario, Canada Valard Full time

    Valard, a leading utility contractor in Canada, is part of the Valard Group of Companies and the Quanta Group, the largest electrical power contractor in North America. The company offers full-service capabilities for transmission, distribution, substations, foundations, telecommunications, and renewable energy.The Fleet Administrator will work under the...

  • Fleet Operations Coordinator

    6 days ago

    Vaughan, Ontario, Canada Valard Full time

    About Valard:Valard is a leading utility contractor in Canada, part of the Valard Group of Companies and the Quanta Group, the largest electrical power contractor in North America. With full-service capabilities for transmission, distribution, substations, foundations, telecommunications, and renewable energy, we provide top-notch services to our...

  • Fleet Operations Coordinator

    2 months ago

    Vaughan, Ontario, Canada Valard Group of Companies Full time

    Fleet Administrator Job DescriptionValard Construction LP is seeking a highly organized and detail-oriented Fleet Administrator to join our team. As a key member of our Support Services department, you will be responsible for providing administrative support for all aspects of fleet operations.Key Responsibilities:Maintain accurate records of rental...