Receptionist - Part Time - Peterbilt

2 weeks ago


Ayr, Canada Brandt Full time

Job Summary

We are seeking a highly organized and detail-oriented Receptionist to join our team at Brandt. As a Receptionist, you will be responsible for providing exceptional customer service, managing front desk operations, and supporting the overall efficiency of our office.

Key Responsibilities

  • Customer Service
    • Respond to inquiries from clients, candidates, and other parties in a professional and courteous manner
    • Refer all inquiries to the appropriate individuals, divisions, or departments across the organization
  • Administrative Support
    • Type forms, letters, reports, and memos as necessary
    • Receive and distribute all forms of paper correspondence
    • Assist in the compilation of data for various reports
  • Logistics and Coordination
    • Coordinate the logistical aspects of departmental programs, such as meetings, seminars, workshops, special projects, and events
    • Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is there
  • Office Maintenance
    • Maintain the reception in a tidy and presentable manner
    • Ensure the necessary office supplies are stocked and obtained at the best possible price
  • Other Duties
    • Perform other administrative tasks as assigned by management

Requirements

  • Education
    • High school diploma or GED, or an acceptable combination of education and experience
  • Experience
    • 2-4 years of direct work experience in a receptionist capacity preferred
  • Skills
    • Strong organizational skills
    • Strong knowledge of general office procedures involving procurement, travel arrangements, budget management, etc.
    • Able to write simple correspondence, including memos, letters, etc.
    • General mathematical skills
    • Ability to apply understanding to carry out instructions in written, verbal, or diagram form
    • Able to maintain filing systems and basic databases
    • Excellent analytical and problem solving skills
    • Meticulous records maintenance skills
    • Superior telephone manners and strong interpersonal skills
    • Strong written and verbal skills to communicate with all levels of the organization and its executive team


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