Programme Leader Office Coordinator

Overview

Sharjah Performing Arts Academy is seeking a full-time Programme Leader Office Coordinator.

Responsible for supporting the Programme Leaders (College of Performing and Production Arts), and wider academic team in the efficient running of administrative operations. The role is central to the coordination and communication of academic activities and demands a proactive, detail-oriented individual with strong administrative capabilities. Start date: 5 Jan 2026. Employment type: Full Time. Closing date for applications: 9 November 2025.

Responsibilities

- Provide comprehensive administrative support to the Programme Leaders (College of Performing and Production Arts).
- Coordinate academic scheduling, room bookings, and timetables in conjunction with SPAA administration.
- Prepare, manage, and track documentation such as reports, spreadsheets, and correspondence using Office 365 (with a strong emphasis on Excel).
- Act as the first point of contact for internal and external academic and/or external partnership enquiries.
- Liaise effectively with faculty, administration, students, and external stakeholders.
- Support academic planning, curriculum documentation, quality assurance processes, and assessment coordination.
- Assist in organising and delivering meetings, workshops, and events, including the first point of contact to the SPAA Alumni office and Executive Office.
- Maintain and update student records, academic data, and course information with accuracy and confidentiality in coordination with appropriate faculty and administrative stakeholders.
- Ensure smooth daily operations within a fast-paced educational environment.
- Uphold professional communication standards across all platforms.
- Provide support and coordination with the Programme Leaders regarding contracts and liaising with Human Resources regarding sign-off dates and all other relevant contractual communications.

Qualifications and experience

- Bachelor’s Degree in a relevant discipline (Performing or Fine Arts, Humanities, Education, Mass Communication, Social Sciences, Business, Arts and Sciences, Economics).
- Minimum of 5 years’ experience in an administrative or office management role.
- Master’s degree in a relevant discipline: (Performing or Fine Arts, Humanities, Education, Mass Communication, Social Sciences, Business, Arts and Sciences, Economics).
- Minimum 5 years of experience working in a higher education institution or academic setting.
- Multilingual: Arabic and English preferred.
- Experience working with Moodle (and/or other Learning Management Systems).
- Advanced proficiency in Microsoft Office 365, particularly Excel (data management, analysis, reporting).
- Proficiency working with a Learning Management System (such as Moodle, Blackboard or similar).
- Skills and Attributes: Excellent written and spoken English communication skills; strong interpersonal skills; ability to manage multiple tasks and priorities; ability to work independently and collaboratively in a multicultural environment; cultural sensitivity; discretion and professionalism with confidential information; familiarity with academic administration processes; understanding or background in the performing arts.

About SPAA

Sharjah Performing Arts Academy (SPAA) is an independent academy established by His Highness Sheikh Dr. Sultan bin Muhammad Al Qasimi, Ruler of Sharjah, to address demand in the UAE and MENA region for formal education and quality professional training in the performing arts. SPAA offers undergraduate and graduate degree programmes taught in English. The purpose-built Academy includes a theatre, study spaces, media facilities, rehearsal studios, library, gymnasium and cafe. SPAA specializes in training graduates for the international professional performing arts industry with a focus on practical skills and creating one’s own work.

Salaries in the UAE are tax-free and disbursed monthly in United Arab Emirates dirhams. Staff members receive a competitive benefits package including private medical insurance, a residency visa and an annual return ticket to their home country. Eligible staff may also receive private medical insurance, education allowance and annual return tickets for dependents, based on role and salary grade.

Compliance and Terms

- The individual in this position is responsible for ensuring compliance with all SPAA policies and procedures, including Workplace Health and Safety and Confidentiality policies.
- This position is full-time based at Sharjah Performing Arts Academy, University City, Sharjah, United Arab Emirates.
- The Staff Handbook sets out expectations and employment conditions. Prospective candidates can request the Faculty Handbook via email.

Note: Candidates offered positions at SPAA are required to undergo a comprehensive background screening and police check prior to finalising employment.

What’s great about working at SPAA?

- Join a talented team in a supportive and collaborative environment
- No unnecessary bureaucracy, no pointless tools, and flexible working hours
- Focus on meaningful work with real responsibilities and autonomy
- Enhance expertise across diverse aspects of the performing arts industry
- Contribute to creating impactful content that supports our community daily
- Embrace real challenges and responsibilities in a dynamic, rapidly evolving academy

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