Office Manager
4 weeks ago
Office Manager & Finance Admin
Type: Permanent, Full-Time
Location: Downtown Ottawa, Ontario (Onsite)
Salary: $75,000 – $85,000
Benefits: Full benefits
We are seeking an experienced Office Manager with a background working in a law firm. The ideal candidate is highly organized, proactive, and capable of overseeing the day-to-day operations of a professional legal environment. This role requires someone who can manage administrative staff, maintain efficient office systems, and ensure smooth workflow across the firm.
Key Responsibilities
- Oversee day-to-day office operations and administrative functions
- Supervise and support administrative staff, including reception and clerical teams
- Manage day-to-day accounting and banking including preparing bank reconciliations
- Manage schedules, meetings, and office calendars for lawyers and staff
- Maintain office supplies, equipment, and vendor relationships
- Assist with budgeting, expense tracking, and reporting
- Ensure compliance with firm policies and legal administrative procedures
- Coordinate onboarding and training for new staff
- Serve as a point of contact for clients, vendors, and external partners
- Handle confidential information with discretion and professionalism
- Implement and maintain efficient office systems and processes
- Assist with special projects and ad hoc tasks as required
Requirements
We are looking for a leader to assume the responsibility of overseeing our day-to-day business operations, including accounting transactions for trust and general accounts.
- Three (3) to five (5) years’ experience in an office management role
- Knowledge of general and trust accounting (preferably in a legal environment)
- Knowledge and experience managing day-to-day accounting and banking, including preparing bank reconciliations
- A degree or designation in accounting or finance would be considered an asset
- Ability to motivate and inspire a team through leading by example and training
- Strong problem‑solving skills and the ability to multi‑task and work under pressure
- Must be detail oriented with strong organizational skills, within a team environment but also under minimal supervision
- Strong literacy skills, both verbal and written
- Computer literacy (Excel, Word, payroll/accounting software [PC Law an asset], internet, email, etc.)
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