Administrative Assistant, Legal

Legal Administrative Assistant

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Date

Jan 22, 2026

Location

Calgary, AB, CA

Company

TransAlta

Job Type

Full time - Salaried

Work Arrangement

Hybrid

WHO WE ARE

Our Power, Your Possibilities

At TransAlta, we don’t just generate electricity-we generate opportunity. As one of Canada’s largest publicly traded power generators, we’ve been powering communities for over 100 years across Canada, the U.S., and Australia. Our diverse energy portfolio and passionate team are driving the transition to a cleaner, more sustainable future.

We believe in the power of purpose, the strength of collaboration, and the value of continuous learning. If you’re ready to make a real impact in a dynamic industry, you bring the energy - we’ll provide the platform.

ABOUT THE ROLE

We’re looking for a proactive and detail oriented Legal Administrative Assistant to support our Legal team fulltime. Reporting to the Vice President of Legal, you’ll help keep our operations running smoothly while acting as the main administrator for Brightflag, our Matter Management system. In this role, you’ll manage system upkeep, support users, run reports, and coordinate with external vendors to keep processes flowing seamlessly. In addition, you’ll provide essential administrative support—calendar and travel coordination, expense processing, and document preparation to the team.

The ideal candidate brings strong organization, tech‑savvy skills (Microsoft Office, Brightflag and SAP), and a keen eye for detail to help the Legal team deliver on its strategic priorities.

This position is based out of our Downtown Calgary Head Office, with easy parking options and flexibility.

A DAY IN THE LIFE

- Provide proactive administrative support to the Vice President and assist lawyers with day‑to‑day needs.
- Manage calendars and schedules , coordinate meetings, book travel, and handle expense submissions with accuracy and ease.
- Lead our Matter Management Program , including:
- Keeping the system running smoothly through maintenance and troubleshooting
- Supporting new users with onboarding and training
- Creating and interpreting reports to support decision making
- Partnering with external vendors as the primary point of contact
- Prepare, format, and proofread a variety of legal documents and correspondence.
- Maintain organized and accurate records , both electronic and physical.
- Support invoice processing and matter setup within Brightflag and SAP.
- Contribute to department projects and initiatives , jumping in where needed to help the team succeed.

ABOUT YOU

- Experience: You have a minimum of 5 years of experience in a Law firm or Corporate legal team
- Education: You have a Bachelor’s Degree, Diploma or Certificate in a related field such as Legal Studies, Criminal, Business Administration or Office Administration
- Organizational Excellence: You’re comfortable juggling multiple priorities and keeping things running smoothly, even on busy days.
- Attention to Detail: You take pride in producing accurate, polished work and managing information with care.
- Communication Skills: You communicate clearly and professionally, building trust through strong verbal and written communication.
- Problem Solving: You’re proactive and resourceful—quick to spot issues and even quicker to find solutions.
- Collaboration: You work well on your own and enjoy contributing to a supportive, team focused environment.
- Confidentiality: You handle sensitive information with discretion and professionalism.
- Flexibility: You adapt easily to change and can shift gears quickly when priorities evolve.
- Self‑Starter: You look for ways to improve processes and aren’t afraid to take initiative.

THE PERKS

- Quarterly and annual incentives available
- Company-matching pension plan
- Flexible health benefits for you and your family

At TransAlta, we’re driven by a Culture of Results, Learning, and Purpose. We prioritize psychological safety, wellbeing, inclusion, and belonging - creating a space where everyone can thrive. We believe that diverse perspectives drive innovation and progress, and we’re committed to building a workplace where you can be your authentic self.

Ready to Power Up With Us? Excited about this role but don’t meet every single requirement? We still encourage you to apply. Studies have shown that women and people of color are less likely to apply for a job unless they meet every single qualification. You might just be the candidate we are looking for.

WHAT TO EXPECT

The successful candidate may be required to complete background checks appropriate to the role and may include criminal record, education and employment verification or credit checks. ‘Safety sensitive positions’ will be required to complete pre-employment testing.

Due to the high volume of applications we receive, only those progressing will be contacted.

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