Workplace Experience Coordinator

1 day ago

Vancouver, Canada Robert Half Full time

Robert Half is seeking a Workplace Experience Assistant and to play a key role in fostering a welcoming and engaging environment for our client's employees and visitors. As the first point of contact in the workplace, you will support daily operations, ensure top-notch facilities, and help drive company events and culture. This is a temporary opportunity, ideal for individuals passionate about creating an exceptional workplace experience in Vancouver, BC.

Workplace Operations

- Greet employees and visitors, delivering a professional and friendly reception experience.
- Maintain organization and cleanliness in meeting rooms, kitchens, and common areas.
- Monitor and replenish stock of office, kitchen, and first aid supplies.
- Proactively identify, report, and support resolution of maintenance and repair needs.
- Coordinate with vendors and oversee repair or maintenance activities on-site.
- Support onboarding/offboarding by preparing workstations, managing keycards, and allocating/collecting company property.
- Handle creation and deactivation of keycards, ensuring proper access levels.
- Assist with ad-hoc facility projects and other related tasks.

Employee Experience

- Support the planning and execution of engagement initiatives and events—from small themed celebrations to large company-wide gatherings.
- Serve as a resource for employees on workplace-related questions, escalating concerns as needed.

Administrative Support

- Coordinate food orders, catering for meetings and company events.
- Assist with meeting room bookings and event preparations.
- Manage voicemails, mail and package deliveries, and outgoing shipments.
- Perform additional administrative duties to support the Workplace Experience team as required.

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