Executive Assistant

13 hours ago

Coquitlam, Canada Robert Half Full time

We are searching for a highly skilled Executive Assistant to provide high-level administrative support to several leaders within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate will have experience managing multiple priorities, maintaining confidentiality, and demonstrating professionalism in all interactions.

Key Responsibilities:

• Manage and coordinate calendars for 3 individuals and coordinate all internal and external scheduling requests.

• Organize various regularly scheduled meetings including departmental, finance and audit (governance) meetings, and act as a liaison for Board Members, etc.

• Partner with other administrative staff to coordinate and prepare for meetings, including drafting and distributing meeting agendas, and taking copious notes at the meetings.

• Provide support with written correspondence, as well as proper filing of correspondence and other documents, including the handling of all travel arrangements.

• Coordinate with other departments internally.

• Submit all travel related requests, and prepare travel itineraries and meeting agendas, as well as briefing materials. Reconcile travel expense reports and submit in timely fashion.

• Compile data, verify and organize materials for reports, and assist in preparing reports for presentation.

• Facilitate interdepartmental communication, as needed.

• Manage special projects, as assigned.

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