Administrative Assistant

3 days ago

Mississauga, Ontario, Canada Aerotek Full time
Overview

Why Aerotek?

Aerotek is a part of Allegis Group, the #1 Staffing Agency in the United States. We are a privately held organization with 250+ offices across North America, and work with 95% of the Fortune 500 companies.

Your development is the key to success.

As a team of driven individuals, we push ourselves and those around us to develop personally and professionally. We believe each person brings a broad range of unique experiences and perspectives, rooted in a different set of identity and cultural attributes. We pride ourselves on building relationships in which we seek to understand, meet people where they are, and celebrate our diversity— all of which drives our high performance, engagement and innovation.

To ensure your success, once hired you will take part in a comprehensive training program surrounded by a supportive team that will prepare you for your career ahead. At Aerotek, we promote exclusively from within.

The Administrative Assistant is responsible for ensuring our customers including contract employees, client managers and local sales teams receive superior customer service and administrative support.

Essential Functions:

1. Providing outstanding front office customer service (telephone and reception area).
2. Greet and hand out applications to all walk-in contractors.
3. Maintain drug testing/medical surveillance process (setting up employee for the clinic, logging and updating office report, email/communicating results to the office).
4. File and maintain all office paperwork.
5. Maintain adequate levels of Pre-Employment Packets.
6. Assist with data entry of personal data updates, starts and finishes in PeopleSoft.
7. Process orientation paperwork to Human Resources Department.
8. Timely processing of Tax Credit Forms and other state required forms.
9. Maintain outstanding levels of administrative support to all internal and external employees.
10. Maintain and organize all office supplies.
11. Enter and manage Background process and communicate results to the office.
12. Deliver Contractor Orientations and verify information for accuracy.
13. Assist with office audits and compliance requirements.

Minimum Education/Abilities/Skills:

1. 1 + years of experience in a customer service related position.
2. Ability to prioritize, organize, problem solve and meet deadlines and goals.
3. Ability to communicate effectively and provide proper follow-up.

Special Requirements:

1. Computer experience with 35-45 WPM and understanding of Microsoft Office Suite.

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