Administrative Assistant

3 weeks ago

Mississauga, Ontario, Canada Actalent Full time

Actalent has an immediate opening for an Administrative Assistant at our Corporate Office in Mississauga, ON L5B 3J1 Canada.

Compensation

Hourly: $19.71 ($41,000 Annually)

Bonus potential: up to $250 per month

Schedule

Full Time | Permanent

Monday - Friday | 8:00 AM - 5:00 PM

Job Summary:

The Administrative Assistant is responsible for ensuring our customers including contract employees, client managers and local sales teams receive superior customer service and administrative support.

Essential Functions:


• Providing outstanding front office customer service (telephone and reception area)


• Greet and hand out applications to all walk in contractors


• Maintains drug testing/medical surveillance process (setting up employee for the clinic, logging and updating office report, email/communicating results to the office)


• File and maintain all office paperwork


• Maintaining adequate levels of Pre-Employment Packets


• Assist with data entry of personal data updates, starts and finishes in PeopleSoft


• Processing orientation paperwork to Human Resources Department


• Timely processing of Tax Credit Forms and other state required forms


• Maintaining outstanding levels of administrative support to all internal and external employees


• Maintain and organize all office supplies


• Enter and manage Background process and communicate results to the office


• Delivers Contractor Orientations and verifies information for accuracy


• Assists with office audits and compliance requirement s

Supervisory or Management Responsibilities:


• N/A

Minimum Education/Abilities/Skills:


• 1 + years of experience in a customer service related position


• Ability to prioritize, organize, problem solve and meet deadlines and goals


• Ability to communicate effectively and provide proper follow up


• Computer experience with 35-45WPM and understand Microsoft Office Programs

About Actalent

With global headquarters outside of Baltimore, MD, Actalent has an existing network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, including many of the Fortune 500. We give clients access to specialized experts that drive scale, innovation, and speed to market, supporting engineering and science initiatives that advance how companies serve the world. An operating company of Allegis Group, the global leader in talent solutions, Actalent launched as a new specialized engineering and sciences talent services and workforce solutions brand in 2021.

Our Culture

The Actalent experience is one of high standards for professional and personal growth, integrity, and inclusivity. Everyone has ownership in the Actalent culture. We ask each member of our team to help us build our culture by:

  • Bringing their best selves to work every day in terms of caring, competitive spirit and character
  • Leading by example and working with purpose and pride
  • Committing to fostering an inclusive and safe workplace where everyone can be their authentic selves

Our Commitment

Actalent is an equal opportunity employer. We understand the power of a diverse team, celebrate differences, and promote inclusive and accessible environments. To support our colleagues in being their authentic selves and give everyone opportunities for allyship, we offer a range of employee resource groups.

  • Actalent PRIDE
  • Empowered Women at Actalent
  • BIPOC
  • Military and First Responder
  • Strong Voices (Bringing people of color together to successfully build relationships through mentorship and high performing partnerships)

Our Corporate Social Responsibility Strategic Partnerships

We form alliances with diversity related national organizations for the contributions they make to the communities we serve, their ability to help our organization make an impact on diversity recruitment in the marketplace and the development offerings they have for our internal employees and consultants. See below for a list of current strategic partners:

  • BEYA – Black Engineer of the Year Awards
  • SHPE – Society of Hispanic Professional Engineers
  • Women of Color Stem Conference
  • Linkage's Women in Leadership Institute
  • Girlstart
  • SAE Foundation
  • SMASH
  • National Urban League
  • SASE – Society of Asian Scientists and Engineers

Allegis Group Foundation

The Allegis Group Foundation is a central part of our commitment to giving back to the communities in which we work and live. Did you know that the Allegis Group Foundation can accelerate your efforts to create meaningful change in our communities? Incorporated in 2000, this philanthropic arm of our business awards direct grants to nonprofit organizations and provides additional financial support through our Employee/Office Match Program.

Check out our Instagram and LinkedIn to see what it's like to be part of our team: instagram.com/weareactalent |

#actalentinternal #LI-Onsite

actalentfsg

  • Administrative Assistant

    2 days ago

    Mississauga, Ontario, Canada Actalent Full time

    The Administrative Assistant is responsible for ensuring our customers including contract employees, client managers and local sales teams receive superior customer service and administrative support.Essential Functions:• Providing outstanding front office customer service (telephone and reception area)• Greet and hand out applications to all walk in...

  • Administrative Assistant

    4 weeks ago

    Mississauga, Ontario, Canada World Financial Group (WFG) Full time

    We are a dynamic and growing financial services agency dedicated to providing financial plans, investment advice, and client support. We pride ourselves on professionalism, exceptional client service, and a collaborative team environment. We are seeking a proactive and detail-oriented contractor Administrative Assistant to join our team and provide...

  • Administrative Assistant

    13 hours ago

    Mississauga, Ontario, Canada Actalent Full time

    Job SummaryThe Administrative Assistant is responsible for providing timely and value-adding customer service to our customers including, but not limited to candidates, contract employees, clients and internal partners (both in the field office and corporate or center). This is a customer-facing role that will require ongoing support of customer...

  • Administrative Assistant

    2 days ago

    Mississauga, Ontario, Canada Actalent Full time

    Job SummaryThe Administrative Assistant is responsible for providing timely and value-adding customer service to our customers including, but not limited to candidates, contract employees, clients and internal partners (both in the field office and corporate or center). This is a customer-facing role that will require ongoing support of customer...

  • Administrative Assistant

    3 days ago

    Mississauga, Ontario, Canada Aerotek Full time

    OverviewWhy Aerotek?Aerotek is a part of Allegis Group, the #1 Staffing Agency in the United States. We are a privately held organization with 250+ offices across North America, and work with 95% of the Fortune 500 companies.Your development is the key to success.As a team of driven individuals, we push ourselves and those around us to develop personally and...

  • Senior Administrative Assistant

    4 days ago

    Mississauga, Ontario, Canada Patron Career Staffing Full time

    **About the Role:**We are seeking a highly skilled and motivated Senior Administrative Assistant to join our team at Patron Career Staffing. This is a full-time, permanent position with a competitive hourly rate of $27.The successful candidate will be responsible for providing administrative support to our team, including implementing new administrative...

  • Administrative Assistant

    5 days ago

    Mississauga, Ontario, Canada Headwear Canada Full time

    About us:Headwear Canada is a leading importer and wholesaler of caps and toques. We are looking for a self-motivated, detail-oriented individual to join our small, dynamic team at our Mississauga office. About the role:This role is a blend of warehouse support and administrative duties, making it ideal for someone who enjoys variety in their work....

  • Executive Assistant, Administration

    5 days ago

    Mississauga, Ontario, Canada Natco Pharma (Canada) Inc. Full time

    ABOUT NATCONatco Pharma (Canada) Inc. is the Canadian subsidiary of Natco Pharma Limited, a vertically integrated pharmaceutical company focused on R&D and the manufacturing of pharmaceutical drug products. We are a trusted supplier of medicines evidenced from our work with the world's largest drug companies. Natco is renowned for trust, reliability, and...

  • Executive Assistant, Administration

    23 hours ago

    Mississauga, Ontario, Canada Natco Pharma (Canada) Inc. Full time

    ABOUT NATCONatco Pharma (Canada) Inc. is the Canadian subsidiary of Natco Pharma Limited, a vertically integrated pharmaceutical company focused on R&D and the manufacturing of pharmaceutical drug products. We are a trusted supplier of medicines evidenced from our work with the world's largest drug companies. Natco is renowned for trust, reliability, and...

  • Executive Assistant, Administration

    21 hours ago

    Mississauga, Ontario, Canada Natco Pharma (Canada) Inc. Full time

    ABOUT NATCO Natco Pharma (Canada) Inc. is the Canadian subsidiary of Natco Pharma Limited, a vertically integrated pharmaceutical company focused on R&D and the manufacturing of pharmaceutical drug products. We are a trusted supplier of medicines evidenced from our work with the world's largest drug companies. Natco is renowned for trust, reliability, and...

  • Administrative Support Assistant

    1 day ago

    Mississauga, Ontario, Canada YMCA of Greater Toronto Full time

    About the RoleThis is an exciting opportunity to join our team as an Administrative Support Assistant. In this role, you will be responsible for providing administrative support to our staff and members.Your duties will include maintaining reception area organization, updating job postings, and answering phones in a friendly and professional manner. You will...

  • Administrative Assistants-Temp-Legal

    3 weeks ago

    Mississauga, Ontario, Canada World Financial Group (WFG) Full time

    We are a dynamic and growing financial services agency dedicated to providing financial plans, investment advice, and client support. We pride ourselves on professionalism, exceptional client service, and a collaborative team environment. We are seeking a proactive and detail-oriented contractor Administrative Assistant to join our team and provide...

  • Assistant Contract Administrator

    6 days ago

    Mississauga, Ontario, Canada GHD Full time

    Bring your curiosity and determination to make a positive impact on the future of transport, and we'll help you go all the way. Join our team of globally connected specialists to help solve complex transport challenges and experience groundbreaking projects from idea to delivery, and beyond. Our Construction Phase Services group located in our Markham,...

  • Administrative Assistants-Temp-Legal

    2 days ago

    Mississauga, Ontario, Canada Actalent Full time

    The Administrative Assistant is responsible for ensuring our customers including contract employees, client managers and local sales teams receive superior customer service and administrative support. Providing outstanding front office customer service (telephone and reception area)• Greet and hand out applications to all walk in contractors •...

  • Administrative Assistants-Temp-Legal

    3 weeks ago

    Mississauga, Ontario, Canada Actalent Full time

    Actalent has an immediate opening for an Administrative Assistant at our Corporate Office in Mississauga, ON L5B 3J1 Canada. Full Time | Permanent Monday - Friday | 8:00 AM - 5:00 PM The Administrative Assistant is responsible for ensuring our customers including contract employees, client managers and local sales teams receive superior customer service...

  • Administrative Assistants-Temp-Legal

    1 day ago

    Mississauga, Ontario, Canada Actalent Full time

    The Administrative Assistant is responsible for providing timely and value-adding customer service to our customers including, but not limited to candidates, contract employees, clients and internal partners (both in the field office and corporate or center). This is a customer-facing role that will require ongoing support of customer interactions, problem...

  • Administrative Assistant

    2 days ago

    Mississauga, Ontario, Canada Castelar Tool Full time

    Job Description Job Description Castelar Tool is Canadian manufacturer of industrial cutting tools primarily for the aerospace and automotive industry. We are currently looking for an Administrative Assistant to join our team to support our growing company.Essential duties include but are not limited to:Processing stock orders, forms, applications, and...

  • Human Resources Confidential Administrative Assistant

    11 hours ago

    Mississauga, Ontario, Canada Billyard Insurance Group Inc. Full time

    Billyard Insurance Brokers is a full-service Commercial & Personal Lines Insurance Brokerage with locations across Ontario. Our team is dedicated to servicing the needs of Ontario families and businesses by offering Home, Automobile, Business & Specialty Insurance. This is a full-time on-site role for a Human Resources Assistant at Billyard Insurance Group...

  • Administrative Assistant

    6 days ago

    Mississauga, Ontario, Canada International Fastline Forwarding Inc. Full time

    International Fastline Forwarding Inc. is a provider of both domestic and international shipping solutions. We offer a complete range of efficient transportation, logistics, and supply chain management services to meet the changing demands of businesses both internationally and domestically. The company's core products and services include International...

  • Office Administrator

    2 weeks ago

    Mississauga, Ontario, Canada 21st Century Bearings Full time

    Job descriptionCompany Description21st Century Bearings is a leading distributor of bearings and linear motion with over 20 years of global trade experience. The company values exceptional customer service, expanding inventory of premium brands, expert product knowledge, and an extensive network of global suppliers. With a commitment to quality and...