Accounts Receivable Coordinator

Overview

New Dawn Enterprises / 37 Nepean Street, Sydney

Deadline to apply: April 18, 2025 / 4:00 pm

Human Resources (hr@newdawn.ca)

Schedule: Permanent, Full-Time/Part-Time

Compensation: $50,000-$56,500 annually

Number of openings: 1

Responsibilities

Accounts Receivable Management:

- Ensure compliance with company policies, accounting standards, and regulatory requirements
- Work with department/companies across the organization to create and/or issue invoices for goods, programs and/or services rendered, rent, or external funding owed ensuring accuracy in billing amounts and compliance with contractual terms
- Monitor outstanding balances and overdue accounts and work with department/companies and their respective clients, customers, vendors, residents, tenants, participants, and/or external funders to communicate and facilitate timely payment of monies owed
- Receive, process and post payments made to the respective account through various payment methods ensuring that payments align with invoices
- Prepare and distribute statements and/or receipts as required
- Prepare bank deposits from payments received

Accounting & Recording:

- Prepare and post revenue and sales journal entries in accounting software utilizing reports from company specific software systems (i.e. Generations, Better Meal Delivery, etc.) including intercompany entries, transfers, audit, insurance allocations, pension plan expenses, and adjustments for funded programs
- Reconcile and post POS entries for those entities that use POS systems (i.e. Café, Footcare, etc.)
- Ensure that all financial records related to accounts receivable are accurately maintained, filed, and easily accessible
- Prepare accounts receivable reports such as accounts receivable status, aging summaries, and cash flow forecasts as required
- Perform regular reconciliations and/or audits of accounts to ensure accuracy, to identify and resolve discrepancies, and ensure that all transactions are accurately recorded
- Prepare documentation for audits, providing required support as needed

Communication:

- Work closely with the Accounts Payable Coordinator, other Finance team members, and colleagues across the organization to ensure efficient operations and to resolve any discrepancies across various financial functions
- Address customer inquiries regarding invoices, payments, and account balances, and providing exceptional customer service to maintain positive relationships

Other Duties & Responsibilities:

- Participate in internal team meetings as required
- Look for potential improvements and help implement solutions
- Maintain quality, safety and the confidentiality of employees, clients, and volunteers
- Maintain professionalism, tact, diplomacy, and sensitivity so as to portray New Dawn in a positive manner, consistent with its values and vision
- Update job knowledge by participating in educational opportunities, engaging in professional networks, and participating in professional organizations
- Respond to the needs of others with effective communication, mutual respect, and consistent follow through to build trust and workplace relationships
- Promote the mission and values of New Dawn both internally and externally
- Other duties as assigned

Qualifications

- Post-secondary diploma or degree in Accounting, Finance, Business Administration, or a related field
- Minimum two (2) years’ experience in an accounts receivable or general accounting role
- Knowledge and understanding of full-cycle accounting and related financial processes
- Proficiency with accounting software (i.e. Sage, QuickBooks, SAP, etc.)
- Proficiency with Microsoft Excel, beyond basic knowledge and expertise
- Compassion, empathy, diplomacy, and problem solving
- Experience working with and advocating for vulnerable populations
- Ability to work independently, as part of a team, and with guidance
- Exceptional attention to detailand verbal and written communication skills
- Ability to work effectively with others toward shared goals
- Highly organized and ability to work well under pressure
- Proficiency with Microsoft suite of programs and applications
- High level of integrity, confidentiality, and accountability
- Understands servant leadership and community-centricity

Work Conditions

- Travel may be required
- Manual dexterity required to use desktop computer and peripherals
- Overtime may be required; working evenings/weekends as needed
- Interacts with employees, management, and the public at large
- Environment can be busy and/or noisy at times

Benefits

Total Compensation Package

New Dawn Enterprises believes in supporting the well-being of employees and, in service of this, has created the following compensation package for salaried employees of New Dawn Enterprises, in addition to their salaries:

Flexible Work Week

In recognition of the benefits of greater work-life balance and the value of flexibility and autonomy for human wellbeing, New Dawn makes every attempt to offer a flexible work schedule to our employees. This looks different across New Dawn divisions for each position and is structured in discussion with New Dawn management. Some examples include (where possible & appropriate) flex-time, working from home, reduced hours, etc.

Paid Vacation

All full-time salaried employees are entitled to one hundred and twenty (120) hours of paid vacation, annually.

Paid Mental & Physical Health Days

All full-time salaried employees are entitled to fifty-six (56) hours of paid leave for mental and physical health, annually. These days can be used to take time off work for physical and/or mental wellness/illness, and to attend appointments for the employee and/or their dependents.

Paid Holidays

New Dawn observes the following thirteen (13) public holidays: New Year’s Day, Heritage Day, Good Friday, Easter Monday, Victoria Day, Canada Day, Civic Holiday, Labour Day, National Day for Truth and Reconciliation, Thanksgiving Day, Remembrance Day, Christmas Day, and Boxing Day.

The President & CEO reserves the right to close some, or all, New Dawn administrative offices between Christmas Day and New Year’s Day to enable employees to spend time with their loved ones without requiring them to use vacation hours. This decision is reviewed annually based on operational requirements.

Group Health Employee Benefits

Group health benefits for salaried employees and dependents are provided by Group Health. Fifty percent (50%) of benefit premiums are paid by the employer, with the exception of Long-Term Disability which requires benefit premiums to be paid fully (100%) by the employee.

Self-Directed Registered Retirement Savings Plan

New Dawn offers salaried employees retirement savings matching for self-directed retirement savings plans after successful completion of their probationary period. Employees may choose to contribute up to 5% of their gross salary to a registered retirement savings plan, deducted from their pay cheque. Contributions are matched by the Employer to a maximum of five percent (5%).

Additionally, New Dawn offers salaried employees who earn less than $60,000 annually an automatic contribution to a registered retirement savings plan at a rate of 5% of their gross salary. Eligible employees are not required to personally contribute to a registered retirement savings plan in order to receive New Dawn’s 5% contribution to their plan, however, they can at any time make a regular (via payroll) contribution to their plan in an amount of their choosing.

Extended Health & Well Being

Group Health also includes integrated wellness services through Sparrow Health featuring access to enhanced mental health support, access to direct and seamless virtual healthcare, and an Employee and Family Assistance Program (EFAP) that includes critical incident support, 24/7 crisis support, substance-use management, and other resources that go beyond expectation from a traditional EFAP.

All New Dawn employees are entitled to a staff discount at Café Marie, located in the Eltuek Arts Centre.

Rewards & Recognition

New Dawn recognizes and rewards the service of employees with years of service rewards at defined milestones in their careers. New Dawn also recognizes and rewards the work, achievements and significant events of employees throughout the year with ongoing and immediate recognition throughout the year.

Professional Development

New Dawn is committed to the ongoing professional development and lifelong learning aspirations of employees in their skills and knowledge. Employees are encouraged to discuss position-relevant professional development opportunities with their immediate Supervisor.

About New Dawn

New Dawn Enterprises Limited is a private, volunteer-directed non-profit social enterprise dedicated to community building. It seeks to identify community needs and to establish and operate ventures that speak to those needs.

Incorporated in 1976, New Dawn is the oldest Community Development Corporation in Canada. Today we employ more than 180 people across many companies including: New Dawn Community Health, Pine Tree Park Care Home & Home Living, Abbey Ridge, Integrated Youth Services, New Dawn Community Food Access, the Eltuek Arts Centre, Cafe Marie & Catering, New Dawn Properties & Developments, the Cape Breton Island Centre for Immigration.

All of its work is in service of building a more vibrant and self-reliant Unama’ki-Cape Breton Island.

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