Executive Assistant/Office Coordinator

4 weeks ago

Richmond, British Columbia, Canada Vancouver Coastal Health Full time
Salary

The salary range for this position is CAD $31.81/Hr. - CAD $45.72/Hr.

Job Summary

Come work as an Executive Assistant/Office Coordinator with Vancouver Coastal Health (VCH)

Vancouver Coastal Health is looking for an Executive Assistant/Office Coordinator to join the Medical Admin team at Richmond Hospital. Apply today to join our team

As an Executive Assistant/Office Coordinator with Vancouver Coastal Health you will:

- Report to the Senior Medical Director for the Community of Care (CoC).
- Provide confidential executive and administrative support to the Senior Medical Director.
- Coordinate the administrative support functions and flow of information of the Senior Medical Director office and may supervise and/or provide work direction to designated staff.
- Triage information of a sensitive and confidential nature, ensure accurate and timely delivery of administrative services, and keep the Senior Medical Director apprised of issues and activities.
- Interact with SET members, senior leaders, managers/directors and administrative support staff across the organization to convey information and promote positive and respectful relationships.
- Professionally represent the interests of the VP and organization and communicate in a compelling manner to influence and persuade internal and external stakeholders/customers at all levels.
- Work independently and pro-actively to ensure administrative needs of the Senior Medical Director are met.

Qualifications

Education & Experience

- Graduation from a recognized executive assistant post-secondary Diploma program.
- Five to seven (5-7) years' experience supporting senior executive(s) or an equivalent combination of education, training and experience.
- Must have advanced word processing, spreadsheet, presentation, desktop publishing, and database software skills and the ability to type a minimum of 60 w.p.m.
- Bachelor's Degree preferred.

Knowledge & Abilities

- Exercises considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.
- Liaises in a professional and courteous manner with SET members, senior leaders, managers/directors, staff and the public to gather and disseminate information.
- Communicates in a compelling, clear and understandable manner (both verbally and in writing) and uses strong persuasion abilities to represent the needs of the Senior Medical Director and organization.
- Applies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.
- Practices care and thoroughness when maintaining, monitoring, calculating and summarizing data, records and budget information.
- Collaborates with peers and/or provides leadership and direction to staff to ensure administrative systems and processes are consistently followed and monitored for effectiveness. Ensures gaps are addressed and resolved when identified.
- Employs expertise in the use of desktop computer applications to create a variety of documents and presentations.
- Exhibits strong leadership abilities to coordinate an executive office and administrative staff ensuring seamless delivery of administrative services.

Closing Statement

The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

As per Ministry of Health policy, all health care workers working in publicly-funded health care facilities are required to report their past receipt of certain vaccines or history of certain infections. Collecting these records will allow for offering of any missing vaccines, and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks. For all new hires and appointments to Vancouver Coastal Health, you will be asked to provide this information as part of the onboarding process.

WHY JOIN VANCOUVER COASTAL HEALTH?VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and 'going first' when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

- Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan.
- Grow your career with employer-paid training and leadership development opportunities.
- Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families.
- Award-winning recognition programs to honour staff, medical staff and volunteers.
- Access to exclusive discount offers and deals for VCH staff.

At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation. Vancouver Coastal Health is proud to be recognized as one of Canada's Top 100 Employers in 2024.

Only short-listed applicants will be contacted for this posting.

Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the Internal Career Portal site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.

Thank you for your interest in Vancouver Coastal Health.

#J-18808-Ljbffr

  • Executive Personal Assistant

    4 weeks ago

    Richmond, British Columbia, Canada Elite Wealth Management Inc. Full time

    As part of our Elite Wealth Management team, you will share our philosophy that is focused on our client's success. We provide insightful and personalized financial advice that is designed to achieve the individual needs of our clients. Operating at the highest levels of integrity and transparency, we give our clients clarity and peace of mind about their...

  • Executive Personal Assistant

    7 days ago

    Richmond, British Columbia, Canada Elite Wealth Mgmt Full time

    As part of our Elite Wealth Management team, you will share our philosophy that is focussed on our client's success, we provide insightful and personalized financial advice that is designed to achieve the individual needs of our clients. Operating at the highest levels of integrity and transparency, we give our clients clarity and peace of mind about their...

  • Executive Support Specialist

    4 days ago

    Richmond, British Columbia, Canada Vancouver Coastal Health Full time

    About UsVancouver Coastal Health is a world-class innovator in medical care, research and teaching. We deliver service to over one million BC residents and are committed to creating healthy lives in healthy communities.Role OverviewWe are seeking an Executive Assistant/Office Coordinator to join our Medical Admin team at Richmond Hospital. This role will...

  • Administrative Services Assistant

    3 days ago

    Richmond, British Columbia, Canada Vancouver Coastal Health Full time

    About the RoleWe are seeking an experienced Executive Assistant/Office Coordinator to join our team at Richmond Hospital. This role will provide confidential executive and administrative support to the Senior Medical Director, including coordinating administrative support functions and flow of information for their office.Key ResponsibilitiesSupport the...

  • Assistant ABA Center Coordinator

    2 weeks ago

    Richmond, British Columbia, Canada Behavior Treatment & Analysis Inc. Full time

    Behavior Treatment & Analysis is seeking an Assistant Center Coordinator to execute a variety of administrative duties that will ensure an organized and safe space for our ABA therapy center. We are on the lookout for a candidate who has front desk or admin experience preferably in child-focused environments such as school settings, childcare settings, etc....

  • Installation Coordinator

    2 weeks ago

    Richmond, British Columbia, Canada FPS Food Process Solutions Corporation Full time

    Position ScopeThe Installation Coordinator Assistant plays a key role in supporting the successful execution of installation projects by ensuring seamless administrative coordination and logistical preparation. This role requires strong administrative skills, attention to detail, and the flexibility to travel for on-site coordination when necessary.Job...

  • Marketing Coordinator

    1 hour ago

    Richmond, British Columbia, Canada Teldon Full time

    Job Description Job Description Salary: $50,000 annuallyTeldon Media Group (Teldon) was established in 1969 in Vancouver, BC and our history is firmly rooted in the production of personalized promotional wall calendars - our innovative design and outstanding quality redefined the industry standard and is now the keystone of the companys growth. With over 50...

  • Administrative Project Assistant

    6 days ago

    Richmond, British Columbia, Canada FPS Food Process Solutions Corporation Full time

    Job DescriptionWe are seeking an experienced Installation Coordinator to join our team. As an Installation Coordinator, you will play a key role in supporting the successful execution of installation projects by ensuring seamless administrative coordination and logistical preparation. This is an excellent opportunity for individuals who are passionate about...

  • Project Coordinator Opportunity

    3 days ago

    Richmond, British Columbia, Canada FPS Food Process Solutions Corporation Full time

    We are seeking a motivated Project Coordinator to assist in the planning, execution, and delivery of projects, ensuring they meet scope and requirements.Key Responsibilities:Support project managers in defining project scope, deliverables, and timelines.Document and monitor project risks, issues, and action plans.Assist in tracking project progress,...

  • Junior Operations Coordinator

    1 day ago

    Richmond, British Columbia, Canada FPS Food Process Solutions Corporation Full time

    We are FPS Food Process Solutions Corporation, a company dedicated to providing innovative food processing solutions. As a Junior Operations Coordinator, you will be responsible for supporting our project team in the planning, execution, and delivery of projects.Key ResponsibilitiesSupport project managers in defining project scope, deliverables, and...

  • Administrative Officer

    4 days ago

    Richmond, British Columbia, Canada RSP Enterprise Inc. Full time

    RSP Enterprise Inc. is a renowned wholesale dealer and accredited air conditioning contractor, specializing in TOSOT products from Gree Electric Appliances. We aim to deliver exceptional value with reliable equipment, superior support, and competitive pricing. Now we are seeking a talented and organized Administrative Officer to join our teamTitle:...

  • Administrative Assistant

    2 weeks ago

    Richmond, British Columbia, Canada DSG Mouldings Ltd Full time

    Company Description DSG Mouldings Ltd is a leading manufacturer of exterior architectural mouldings based in Richmond, British Columbia. Established in 2016, the company has earned a reputation for quality and exceptional customer service. Their innovative wall systems allow clients to add details to projects that were once impractical or expensive, making...

  • Administrative Officer

    4 days ago

    Richmond, British Columbia, Canada RSP Enterprise Inc. Full time

    RSP Enterprise Inc. is a renowned wholesale dealer and accredited air conditioning contractor, specializing in TOSOT products from Gree Electric Appliances. We aim to deliver exceptional value with reliable equipment, superior support, and competitive pricing. Now we are seeking a talented and organized Administrative Officer to join our teamTitle:...

  • Building Facilities and Operations Coordinator

    2 weeks ago

    Richmond, British Columbia, Canada Alquemy Search & Consulting Full time

    INTERMEDIATE BUILDING FACILITIES AND OPERATIONS COORDINATOROur Richmond based client is seeking an Intermediate Building Facilities and Operations Coordinator to join their team and will be responsible for providing the day-to-day coordination and management of all areas of the building operations related to space utilization and function, ensuring all...

  • Administrative Assistant

    2 hours ago

    Richmond, British Columbia, Canada BlueForce Energy Full time

    Job Description Job Description Salary: $20-$24OverviewWe are looking for an experiencedAdministrative Assistantto join our dynamic team. This role is ideal for a highly organized, proactive, and experienced professional who thrives in a fast-paced, ever-changing environment. You will be responsible for providing advanced administrative support to senior...

  • Co-op Student

    3 weeks ago

    Richmond, British Columbia, Canada FPS Food Process Solutions Corporation Full time

    We are seeking a motivatedProject Coordinator (Co-op)to assist in the planning, execution, and delivery of projects, ensuring they meet scope, budget, and requirements. This is a valuable opportunity to gain hands-on experience in project coordination and develop professional skills in a dynamic environment.Key Responsibilities:As a Project Coordinator, you...

  • Administrative Assistants-Temp-Legal

    2 weeks ago

    Richmond, British Columbia, Canada DSG Mouldings Ltd Full time

    DSG Mouldings Ltd is a leading manufacturer of exterior architectural mouldings based in Richmond, British Columbia. Established in 2016, the company has earned a reputation for quality and exceptional customer service. Their innovative wall systems allow clients to add details to projects that were once impractical or expensive, making DSG Mouldings a...

  • Dynamic Project Coordination Role

    3 days ago

    Richmond, British Columbia, Canada FPS Food Process Solutions Corporation Full time

    Are you a detail-oriented and organized individual looking for a challenging opportunity? We have an exciting position available for a Co-op Student - Project Coordinator at FPS Food Process Solutions Corporation.Job Overview:This role will provide administrative support and coordination services to ensure project success. You will work closely with project...

  • Field Sales and Marketing Coordinator

    6 days ago

    Richmond, British Columbia, Canada M3 Marketing Full time

    Job DescriptionWe are seeking a highly skilled Field Sales and Marketing Coordinator to promote our clients' brands by conducting engaging product presentations, connecting with potential customers one-on-one, and providing support to our marketing and sales teams.This role involves assisting in developing and executing marketing campaigns, sales events,...

  • Administrative Operations Coordinator

    6 days ago

    Richmond, British Columbia, Canada Schneider Electric Full time

    **Job Description**Schneider Electric is seeking a highly skilled Business Administrator to join our team. This role will be responsible for planning and executing operational activities related to regular administrative and commercial transactions that support the business flow of the North America hub operations.**Responsibilities**Execute necessary...