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Urgent Search Executive Assistant

1 month ago

Saanich, Canada Wesgroup Full time

Wesgroup Properties started as a family business in British Columbia more than 60 years ago and today is one of Western Canada’s largest private real estate companies with a diversified portfolio spanning across residential and commercial real estate. We own and manage over 4 million square feet of commercial and multi-family real estate and have built thousands of homes in dozens of communities. With the active projects in our development pipeline, the asset portfolio will grow to over 5 million square feet during the next five years.

Our operations are vertically integrated, encompassing land acquisition, construction, finance, design, marketing, sales, leasing, and property management. We have a long history of looking forward and we are dedicated to conducting business in line with our values of adaptability, accountability, relationships, and observing The Golden Rule without fail.

PROFILE SUMMARY

Wesgroup is poised for substantial growth over the next several years and in preparation for this exciting and challenging phase, we are actively seeking a highly engaged, driven and experienced Executive Assistant to join our team.

Reporting to the EVP & Chief Strategy Officer, and supporting the CFO/COO, Chief Investment Officer and the Vice President, Sustainability, the successful candidate will provide executive support to these four individuals. This role ensures the department runs smoothly by handling daily administrative tasks, allowing executives to focus on strategic goals, key decisions, and relationships while maintaining professionalism and confidentiality.

KEY ACCOUNTABILITIES

1. Management of executive calendars, travel arrangements, expenses and communications as required
2. Preparation, and/or proofing, of correspondence, meeting agendas and minutes, reports, and presentations
3. Draft, review, and send correspondence on behalf of the executive.
4. Prepare and maintain letters, documents, reports, and presentations.
5. Provide professional and confidential executive support
6. Organize and maintain paper-based and electronic filing systems
7. Plan, organize and coordinate internal and external events, meetings, and team activities
8. Provide administrative support to other management and administrative staff as required
9. Stakeholder communication: support in maintaining positive relationships with key stakeholders, including coworkers, lenders, clients and government agencies
10. Provide limited personal assistance to the executive, including personal travel support related to industry/association events, minor errands and purchases as required

QUALIFICATIONS, KNOWLEDGE & EXPERIENCE

1. A minimum of 2 years’ experience supporting senior executives
2. Post-secondary courses in business administration are an asset
3. A university or college degree is an asset
4. A natural problem-solver with a common-sense approach and good judgement
5. A high level of professionalism and the ability to represent the company as an ambassador
6. The ability to work under pressure and prioritize workloads
7. Advanced computer skills with proficiency in Word, Excel, PowerPoint, and Outlook
8. Exceptional interpersonal skills and communication skills
9. Exceptional attention to detail, organization, and records retention skills
10. Flexible, adaptable, trustworthy, and dependable
11. An interest in, or experience in, Wesgroup’s core and emergent lines of business is an asset

EXPECTED COMPENSATION

1. Annual Base Salary: The expected salary range for this role is $70,000 - $84,500 per annum. Actual offered salary will depend on individual experience, qualifications, geographic location, market conditions for the role, and internal equity.
2. Annual Bonus Program: Wesgroup offers a competitive Annual Bonus Program that is intended to financially reward eligible employees for their contribution to the Company’s financial and overall success.

WHAT WE OFFER

1. An entrepreneurial environment that enables people to do their best work and make a meaningful contribution to our local communities.
2. A competitive compensation package with robust and extensive health benefits including a generous Health Care Spending Account.
3. A Lifestyle Spending Account which includes coverage for fitness, daycare, and eldercare costs. Wesgroup also covers the cost for all employees to attend two fitness classes per week at partnering fitness facilities to promote wellbeing.
4. A fun and inclusive culture supported by an employee-led Culture Committee with sponsorship from the President & CEO, providing you with opportunities to participate in group workouts, team sports, company-wide social events or celebrations, and other great initiatives.
5. Wesgroup supports a broad range of community initiatives through donations and employee volunteer activities, including five paid days off to volunteer your time each year and give back to our communities.
6. The Wesgroup Store, stocked with amazing name-brand apparel and items to purchase using points earned for milestones, participation, and going above and beyond.
7. A brand-new, beautifully designed office downtown with incredible views of the ocean and North Shore mountains, directly across the street from the Burrard sky train station.

HOW TO APPLY

If you are interested in exploring this exciting opportunity to join one of Western Canada’s largest real estate companies, please visit our website at https://wesgroup.ca/careers/ and apply with your resume and cover letter today. We thank all applicants for their interest; however, only those selected for follow-up will be contacted.

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