Travel Assistant

4 weeks ago

Vancouver, Canada Robert Half Full time

We are looking for a detail-oriented and highly organized part-time Travel Assistant to join our team in Vancouver, British Columbia. In this long-term contract position, you will be responsible for coordinating international travel arrangements, ensuring a seamless experience for employees, contractors, and consultants. This role requires strong communication skills, adaptability, and the ability to handle complex travel logistics efficiently.

Responsibilities:

• Coordinate and book international travel arrangements, including flights, accommodations, and transportation, in accordance with organizational policies.

• Respond to incoming travel requests promptly, ensuring all details are accurate and approvals are obtained as needed.

• Assist with visa applications and other travel-related documentation to ensure compliance with international requirements.

• Monitor and address travel emergencies during regular business hours, working closely with travel agents to resolve issues.

• Maintain and update travel schedules, distributing them weekly to relevant stakeholders.

• Reconcile corporate credit card statements with receipts and invoices, ensuring accurate tracking of travel expenses.

• Provide cost codes and supporting documentation for accounts payable on a weekly basis.

• Track and manage deductions for ticket upgrades or personal travel changes, ensuring proper documentation.

• Collaborate with team members to manage rotational travel schedules for international sites, ensuring smooth transitions.

• Support the Executive Assistant and perform additional administrative duties as required to meet company objectives.

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