Office Administrator
1 week ago
**About us**
At Aryze, we’re deeply committed to increasing the quality of housing and communities across Greater Victoria. We know fostering community is about more than simply building homes, which is why we take a thoughtful approach to the built environment in everything we do. One of the most rewarding aspects of our job is seeing families settle into their new homes as projects we’ve been working on for several years come to completion. After touchpoints across our organization—from development, engagement, accounting, sales and leasing, and of course, construction—we get to see new communities take shape as an outcome of urban design and infill development.
Do you want to watch your community change, or do you want to _be the one to shape it_?
Because we’re hoping you’re here for the latter.
**Who are we?**
We are Aryze.
We are a local Victoria-based group of millennials trying to build homes. We like to think of ourselves as entrepreneurs with an underlying goal of building better communities; this includes building a swim dock with a floating tree in Victoria’s Gorge waterway and engaging in Victoria’s political conversations. Naturally this expanded to include tackling the mystifying real estate industry, where we see an opportunity to build infill homes in urban areas just outside Victoria’s downtown which are in line with our creative and social values. We believe that every neighbourhood should have diverse housing types and tenures for all incomes and demographics. A densified, compact, walkable lifestyle is critical to solving our climate and housing crisis; all while creating more livable and healthier communities.
While we bring a number of innovative infill development projects to market, Aryze’s roots are in quality and unique construction. Our focus to build homes with the highest standards of craft, design and efficiency has distinguished our homes from others on the block.
**Who are you?**
You have a passion for taking on challenging projects that are unique—sometimes a bit weird—and delivered in an entrepreneurial environment where excellence is expected. You are a blend of both technical and personable, with a keen attention to detail and ability to manage competing priorities. You stay up to date with current technology and love a good checklist. Most of all, you want to contribute in a place where you’re more than an employee number; a place you love working.
**Still here? Good. Because if this resonates with you, we’d love to hear about it in your cover letter.**
Reporting directly to the Marketing & Communications Manager, the Office Administrator works in conjunction with the Marketing, Sales and Development teams to execute marketing campaigns, support and administer sales and leasing programs for active and completed projects and support engagement outreach efforts; all enabling smooth daily operations.
To be successful in this role, you will be expected to demonstrate a keen attention to detail and proficiency with emerging technologies. You will also be expected to draft technical and creative copywriting in the Aryze tone and voice, execute social media marketing plans and administrate the daily operations of the Sales and Marketing departments including preparing meeting agendas, scheduling appointments and maintaining file systems. Working collaboratively with other departments, all functions and responsibilities are performed in accordance with Aryze's values and beliefs.
Description
**Responsibilities**
- Reporting to the Marketing & Communications Manager, coordinate, administrate and execute marketing, communications and engagement campaign plans, sales and leasing programs and corporate promotions (ie, The Good City Project)
- Accountable to the Director of Sales and supporting with the following activities; prepare and maintain files and reports as required, including Master Spreadsheets, Marketing & Sales Reports, Competitive Analysis, etc
- Maintain sales centers and display suites in accordance with departmental standards
- Maintain existing and incoming CRM registrants. Ensuring the database is updated, and registrant information is properly inputted
- Audit outfacing content to ensure accuracy and effective communication to the public, including but not limited to the following; website, real estate platforms, local news sources and social media platforms
- Collaborate with in-house Graphic Designers to meet deadlines and specified outcomes and to facilitate maintenance of the website using Content Management System (ie. Sanity)
- Support market, product and service research and data collection to evaluate and analyze industry trends
- Contribute to corporate and project marketing communications plans, schedules and content marketing deliverables
- Execute and monitor all social media content strategy, planning and execution
- Monitor and evaluate analytics insight reports (social media, website, ad campaigns, CRM, etc.)
-
Administrative Assistant
3 weeks ago
Victoria, Canada Island Office Equipment Ltd. Full time**Title**: Administrative Specialist **Company**: Island Office Equipment Ltd. **Job Location**: Victoria, BC **Anticipated Start Date**: As soon as possible **Positions available**: 1 Description: Knowledge, Skills & Abilities: - Strong knowledge of Microsoft Office products, including Excel, Word and Outlook - Excellent communication skills, both...
-
Office Administrator
3 weeks ago
Victoria, Canada BC Family Maintenance Agency Full timeHave you ever considered a career with a BC Crown Agency where you can draw on your administrative talents and feel good about the work you do? The BC Family Maintenance Agency (BCFMA) works to support the goals of increasing access to justice, reducing child poverty and delivering services to citizens in a client-centric way. The BCFMA is a publicly...
-
Administrative Officer
2 weeks ago
Victoria, Canada College of Applied Biologists Full timeThe Administrative Officer provides administrative support to all team members of the College of Applied Biologists. Reporting to the Executive Operations-Communications Supervisor, the Administrative Officer is responsible for supporting administrative processes and some statutory functions. The starting salary range is $52,300 - $61,500 per year, and the...
-
Office Administrator
1 week ago
Victoria, British Columbia, Canada BC Family Maintenance Agency Full timeHave you ever considered a career with a BC Crown Agency where you can draw on your administrative talents and feel good about the work you do?The BC Family Maintenance Agency (BCFMA) works to support the goals of increasing access to justice, reducing child poverty and delivering services to citizens in a client-centric way. The BCFMA is a publicly funded,...
-
Office Administrator
3 weeks ago
Victoria, Canada Island Window Coverings Full time**Experienced Office Administrator** Island Window Coverings is seeking a full-time, experienced, office administrator. Position is located in Victoria, BC. Individual must have great attention to detail, be a quick learner and be able to work in a collaborative, fast-paced environment. Individual will be responsible for various office administration, job...
-
Administrative Officer
1 week ago
Victoria, Canada Edison College Canada Full timeJob Title: Administrative Officer Edison College Canada is a Designated Private Career College. Established in 1973, formerly known as Victoria College of Art. As we head into our 50th year of operations, and given the unforeseen and challenging situations we have encountered in the recent years, the need of the hour required us to step up and assist our...
-
Office Administrator
3 days ago
Victoria, Canada Habitat Acquisition Trust Full timePosition Description: Office Administrator (OA) **Habitat Acquisition Trust** **Administrative Coordination - Office Administrator (OA)** Position Description: Office Administrator (permanent) 1.0 FTE - 37.5 hours per week - Board consideration) _plus: - a comprehensive and competitive benefits package - 3.5 weeks paid vacation to start with regular...
-
Office Administrator
2 weeks ago
Victoria, Canada Costa Verde Contracting Full time**SEEKING A MASTER OF ORDER TO LEAD THE CHARGE AS OUR OFFICE ADMINISTRATOR - IS THAT YOU?** **COMPANY**: Since 2007, Costa Verde has become one of Victoria’s leading gardening and landscaping businesses. We pride ourselves on our fun and social workplace culture and wealth of opportunities for staff to learn new skills and progress their career. We create...
-
Office Administrator
6 days ago
Victoria, Canada TTG Management Ltd Full time**Title**:Office Administrator **About us**: Locally owned and operated, The Truffles Group has been advancing Vancouver Island’s hospitality, tourism and beverage retail industries for over 30 years. During this time, we have grown from one employee to over 400, and from one brand to six! Our group of companies includes Cascadia Liquor, Flight Cannabis...
-
Medical Office Assistant
2 months ago
Victoria, Canada Dr Chris Galanos' Office Full time**Essential responsibilities include but are not limited to**: - Process telephone calls and messages and obtain brief medical history. - Room patient, obtain vitals, reason for seeking care, and targeted history using standardised in office forms. - Perform administrative tasks throughout the day. **Qualifications**: - Previous experience in a fast paced...
-
Medical Office Assistant
3 weeks ago
Victoria, Canada Dr Chris Galanos' Office Full time**Essential responsibilities include but are not limited to**: - Process telephone calls and messages and obtain brief medical history. - Room patient, obtain vitals, reason for seeking care, and targeted history using standardised in office forms. - Perform administrative tasks throughout the day. **Qualifications**: - Previous experience in a fast paced...
-
Office Administrator
3 weeks ago
Victoria, Canada Tigger's Playschool and Preschool Full timeJob Summary: We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for managing various administrative tasks and ensuring the smooth operation of our office. This position requires excellent organizational skills, strong attention to detail, and the ability to work...
-
Office Administrator
2 weeks ago
Victoria, Canada Zetron, a Codan Company Full time**THE POWER TO RESPOND AND BE HEARD**: Headquartered in Redmond, WA, USA, with centers of engineering excellence in Victoria, BC, Canada, and Brisbane, QLD, Australia, Zetron currently has over 40,000 console positions, hundreds of established partners and value-added resellers, and coverage in more than 100 countries. Zetron is an established global leader...
-
Office Administrator
3 weeks ago
Victoria, Canada Nexii Building Solutions Inc. Full time**WHO WE ARE** Omicron, a wholly owned subsidiary of Nexii Building Solutions Inc., is one of the largest integrated development, design and construction firms in Western Canada, providing solutions to clients in the Industrial, Institutional, Building Renewal, Commercial, Retail and Residential sectors. Omicron was established in 1998 by people who...
-
Administrative Officer
2 months ago
Victoria, Canada Pacific Design Academy Full timeEducation: College/CEGEP - Experience: 2 years to less than 3 years - or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...
-
Administrative Officer
3 weeks ago
Victoria, Canada Pacific Design Academy Full timeEducation: College/CEGEP - Experience: 2 years to less than 3 years - or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...
-
Office Administrator
1 month ago
Victoria, Canada UVic Properties Full timeOn behalf of our client, UVic Properties, we are searching for an Office Administrator to join their team. UVic Properties is a wholly owned subsidiary of the University of Victoria. The company manages UVic’s portfolio of non-academic real estate on Vancouver Island to provide financial returns that support the university’s academic mission. The 135...
-
Office Administrator
1 month ago
Victoria, Canada UVic Properties Full timeOn behalf of our client, UVic Properties, we are searching for an Office Administrator to join their team. UVic Properties is a wholly owned subsidiary of the University of Victoria. The company manages UVic’s portfolio of non-academic real estate on Vancouver Island to provide financial returns that support the university’s academic mission. The 135...
-
Office Administrator
1 month ago
Victoria, Canada UVic Properties Full timeOn behalf of our client, UVic Properties, we are searching for an Office Administrator to join their team. UVic Properties is a wholly owned subsidiary of the University of Victoria. The company manages UVic’s portfolio of non-academic real estate on Vancouver Island to provide financial returns that support the university’s academic mission. The 135...
-
Office Administrator
5 days ago
Victoria, Canada Kardel Consulting Services Full time**Office Administrator** **Job Summary** General office duties Community Response Team (CRT) admin support Booking and setting up Zoom meetings Organize staff training sessions ShareVision administrator Kardel website administrator Provide assistance with special projects as required by Manager of HR, Director of Quality Assurance, Director of...
