Office Administrator

1 week ago


Victoria, Canada Zetron, a Codan Company Full time

**THE POWER TO RESPOND AND BE HEARD**:
Headquartered in Redmond, WA, USA, with centers of engineering excellence in Victoria, BC, Canada, and Brisbane, QLD, Australia, Zetron currently has over 40,000 console positions, hundreds of established partners and value-added resellers, and coverage in more than 100 countries. Zetron is an established global leader in connecting communications centers with field operations, personnel, and constituents.

**THE ROLE**:
We are looking for a versatile Office Administrator to oversee a wide range of tasks for the general operation of our Victoria Regional office. This role will provide administrative support to all our departments and work closely with our HR team. The Office Administrator will be the first point of contact interacting regularly with internal and external customers, so bring your amazing people skills.

**Overall responsibilities may include**:

- General reception services including answering and directing telephone calls; and greeting, logging and directing visitors to the company.
- Serve as a member of the Global Customer Care Call/Admin Team by appropriately fielding and logging Customer
- Service, Technical Support, and/or Sales inquiries.
- Work closely day to day with the HR department by supporting recruitment, welcoming new hires and other HR administrative tasks as assigned.
- Main support to all other departments as well as regional senior level executive(s) as the go-to person for office administrative tasks and facility requests.
- Oversee and communicate the needs for repairs to facilities, equipment, or grounds to ensure they are completed efficiently and effectively.
- Responsible for managing building facility access cards.
- Manage incoming and outgoing mail / courier deliveries to reception area.
- Order office, janitorial and staff canteen supplies to maintain inventory or as needed.
- Event and meeting coordination.
- Travel arrangement support.
- Book use requests and monitor conference room and guest office schedules.
- Ensure the front reception, general office area, conference rooms and guest offices are tidy and welcoming.
- Maintain electronic filing systems.

**WHAT WE ARE LOOKING FOR**:

- An amazing communicator (oral and written) with impeccable customer service skills
- Excellent attention to detail, time management and organizational skills with the ability to prioritize.
- Detail and process oriented.
- Experience managing busy office settings.
- Enjoy multitasking and problem-solving.
- Work well as part of a team or with little or no supervision.
- Takes initiative and enjoys a challenge.
- Professional attitude with a focus on privacy and confidentiality.
- Ability to establish and maintain effective working relationships with a wide variety of individuals and groups, both inside and outside of the organization.
- A minimum of two years administrative experience or a completed study program in Business or Office Administration. Consideration may be given to applicants with an equivalent combination of education and experience that provides similar relevant expertise.

**BENEFITS AND CULTURE**:
At Zetron, we know that a compensation package doesn’t just stop at your salary. Our culture encompasses high performing people who work hard but also enjoy each other’s company and love sharing ideas. We are located near beautiful downtown Victoria in the newly restored Press Building with modern office space built for collaboration

As a full-time employee, you will also have access to a variety of benefits including:

- Competitive benefits package
- Healthcare & Wellness Spending Account
- Company matched retirement savings program
- Short-term incentive plan
- Training budget for continuous improvement of your skills

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- RRSP match

Schedule:

- Monday to Friday

Application question(s):

- Are you currently legally eligible to work in Canada?
- What are your salary expectations for this role?
- Where are you currently located? If not in Victoria, are you willing to relocate?

Work Location: In person



  • Victoria, Canada Island Office Equipment Ltd. Full time

    **Title**: Administrative Specialist **Company**: Island Office Equipment Ltd. **Job Location**: Victoria, BC **Anticipated Start Date**: As soon as possible **Positions available**: 1 Description: Knowledge, Skills & Abilities: - Strong knowledge of Microsoft Office products, including Excel, Word and Outlook - Excellent communication skills, both...


  • Victoria, Canada Island Office Equipment Ltd. Full time

    **Title**: Administrative Specialist **Company**: Island Office Equipment Ltd. **Job Location**: Victoria, BC **Anticipated Start Date**: As soon as possible **Positions available**: 1 Description: Knowledge, Skills & Abilities: - Strong knowledge of Microsoft Office products, including Excel, Word and Outlook - Excellent communication skills, both...

  • Office Administrator

    3 weeks ago


    Victoria, Canada BC Family Maintenance Agency Full time

    Have you ever considered a career with a BC Crown Agency where you can draw on your administrative talents and feel good about the work you do? The BC Family Maintenance Agency (BCFMA) works to support the goals of increasing access to justice, reducing child poverty and delivering services to citizens in a client-centric way. The BCFMA is a publicly...


  • Victoria, Canada College of Applied Biologists Full time

    The Administrative Officer provides administrative support to all team members of the College of Applied Biologists. Reporting to the Executive Operations-Communications Supervisor, the Administrative Officer is responsible for supporting administrative processes and some statutory functions. The starting salary range is $52,300 - $61,500 per year, and the...


  • Victoria, British Columbia, Canada BC Family Maintenance Agency Full time

    Have you ever considered a career with a BC Crown Agency where you can draw on your administrative talents and feel good about the work you do?The BC Family Maintenance Agency (BCFMA) works to support the goals of increasing access to justice, reducing child poverty and delivering services to citizens in a client-centric way. The BCFMA is a publicly funded,...

  • Office Administrator

    2 weeks ago


    Victoria, Canada Island Window Coverings Full time

    **Experienced Office Administrator** Island Window Coverings is seeking a full-time, experienced, office administrator. Position is located in Victoria, BC. Individual must have great attention to detail, be a quick learner and be able to work in a collaborative, fast-paced environment. Individual will be responsible for various office administration, job...


  • Victoria, Canada Edison College Canada Full time

    Job Title: Administrative Officer Edison College Canada is a Designated Private Career College. Established in 1973, formerly known as Victoria College of Art. As we head into our 50th year of operations, and given the unforeseen and challenging situations we have encountered in the recent years, the need of the hour required us to step up and assist our...

  • Office Administrator

    4 weeks ago


    Victoria, Canada Habitat Acquisition Trust Full time

    Position Description: Office Administrator (OA) **Habitat Acquisition Trust** **Administrative Coordination - Office Administrator (OA)** Position Description: Office Administrator (permanent) 1.0 FTE - 37.5 hours per week - Board consideration) _plus: - a comprehensive and competitive benefits package - 3.5 weeks paid vacation to start with regular...


  • Victoria, Canada Costa Verde Contracting Full time

    **SEEKING A MASTER OF ORDER TO LEAD THE CHARGE AS OUR OFFICE ADMINISTRATOR - IS THAT YOU?** **COMPANY**: Since 2007, Costa Verde has become one of Victoria’s leading gardening and landscaping businesses. We pride ourselves on our fun and social workplace culture and wealth of opportunities for staff to learn new skills and progress their career. We create...

  • Office Administrator

    2 hours ago


    Victoria, Canada TTG Management Ltd Full time

    **Title**:Office Administrator **About us**: Locally owned and operated, The Truffles Group has been advancing Vancouver Island’s hospitality, tourism and beverage retail industries for over 30 years. During this time, we have grown from one employee to over 400, and from one brand to six! Our group of companies includes Cascadia Liquor, Flight Cannabis...


  • Victoria, Canada Dr Chris Galanos' Office Full time

    **Essential responsibilities include but are not limited to**: - Process telephone calls and messages and obtain brief medical history. - Room patient, obtain vitals, reason for seeking care, and targeted history using standardised in office forms. - Perform administrative tasks throughout the day. **Qualifications**: - Previous experience in a fast paced...


  • Victoria, Canada Dr Chris Galanos' Office Full time

    **Essential responsibilities include but are not limited to**: - Process telephone calls and messages and obtain brief medical history. - Room patient, obtain vitals, reason for seeking care, and targeted history using standardised in office forms. - Perform administrative tasks throughout the day. **Qualifications**: - Previous experience in a fast paced...

  • Office Administrator

    3 weeks ago


    Victoria, Canada Tigger's Playschool and Preschool Full time

    Job Summary: We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for managing various administrative tasks and ensuring the smooth operation of our office. This position requires excellent organizational skills, strong attention to detail, and the ability to work...

  • Office Administrator

    4 weeks ago


    Victoria, Canada CBS Electric Full time

    Job Summary: Key Responsibilities: - Manage and maintain office supplies and equipment, including inventory management, purchasing, and maintenance - Coordinate and schedule appointments, meetings, and events - Assist with onboarding new employees and provide administrative support to all staff members - Ensure the office is clean, organized, and...

  • Office Administrator

    3 weeks ago


    Victoria, Canada Nexii Building Solutions Inc. Full time

    **WHO WE ARE** Omicron, a wholly owned subsidiary of Nexii Building Solutions Inc., is one of the largest integrated development, design and construction firms in Western Canada, providing solutions to clients in the Industrial, Institutional, Building Renewal, Commercial, Retail and Residential sectors. Omicron was established in 1998 by people who...

  • Administrative Officer

    2 months ago


    Victoria, Canada Pacific Design Academy Full time

    Education: College/CEGEP - Experience: 2 years to less than 3 years - or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...


  • Victoria, Canada Pacific Design Academy Full time

    Education: College/CEGEP - Experience: 2 years to less than 3 years - or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Office Administrator

    3 weeks ago


    Victoria, Canada CAC Industrial Equipment Ltd Full time

    **About us** CAC Industrial Equipment Ltd. was established in 2002, and today we are a leading provider of industrial components. We are backed by industry leaders and are the appointed distributor for major OEM manufacturers in British Columbia, Alberta, Ontario, Yukon, and Northwest Territories. We work in a fast-paced environment that is supportive of...

  • Office Administrator

    1 month ago


    Victoria, Canada UVic Properties Full time

    On behalf of our client, UVic Properties, we are searching for an Office Administrator to join their team. UVic Properties is a wholly owned subsidiary of the University of Victoria. The company manages UVic’s portfolio of non-academic real estate on Vancouver Island to provide financial returns that support the university’s academic mission. The 135...

  • Office Administrator

    1 month ago


    Victoria, Canada UVic Properties Full time

    On behalf of our client, UVic Properties, we are searching for an Office Administrator to join their team. UVic Properties is a wholly owned subsidiary of the University of Victoria. The company manages UVic’s portfolio of non-academic real estate on Vancouver Island to provide financial returns that support the university’s academic mission. The 135...