Document Automation Specialist

1 month ago

Toronto, Canada McMillan LLP Full time

Job Details

Description

**Your Next Opportunity**
- Would you like to be a part of Canada’s leading and progressive Business Law firm? _

Looking for a fresh career start in 2023? We have the role for you

McMillan has an exciting opportunity as a full-time, daytime, **Document Automation Specialist.** As a member of the team, you will play a key role in providing document automation programming and Extranet portal support to all offices across Canada.

**Please note that we have extensive pandemic protocols in place to protect all firm members. This role is a remote role with occasional onsite attendance as needed for teaM/Firm events.**

**What You’ll Do**

You will be a key addition to the fast-paced Document Automation and Special Projects team, maximizing your expert skills in document automation solutions, such as Contract Express, Documate, Microsoft Office, or similar automation solutions, as well as providing support for Firmex and HighQ Extranet and internal collaboration portal solutions. You will be involved in a wide variety of tasks, including:

- Assisting in the implementation of document automation tools nationally. This includes, planning, designing, coding, administering and deploying document automation solutions and templates, as well as working with product vendors for changes and upgrades as required
- Assisting in the creation and administration of the firm’s extranet data rooms and client portal solutions, including working closely with firm members on the creation and design of new projects, liaising with product vendors, providing training, preparing reference materials, providing portal maintenance support and participating in portal security, upgrades, and enhancements
- Conducting and collaborating with firm members on testing; identifying and addressing issues and enhancements; and documenting issues and results
- Preparing documents for coding, including formatting and styling, generating blacklines, and providing other document related support
- Assisting in training and supporting firm members nationally on document automation solutions, templates, and related products
- Participating in technology initiatives including, researching, evaluating, testing, and documenting
- Providing document automation and portal troubleshooting support and problem resolution

**What You Bring**

You have experience and a passion for designing and creating document automation solutions. You have a **minimum 2 to 3 years**, in a professional environment automating Word documents and are familiar with a variety of complex document layouts. You have experience with coding syntax, including conditional text, variables, repeat statements and similar programming logic. You have excellent problem-solving skills and can find creative solutions to complex problems.

You have some knowledge of portal and collaboration solutions and a keen desire to expand and grow your skillset to support firm members with their portal needs.

You have strong organizational, interpersonal skills, and presentation skills. You are professional, proactive, detail-oriented, and are effectively able to meet deadlines. You work well independently and in a team setting to provide an exceptional level of client service. Prior experience with Contract Express or similar product an asset. You are flexible, including flexibility with respect to working overtime.

**McMillan Offers You**

Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation and Benefits Package

Fun Work Environment

Continuous Learning & Development

**McMillan = You**

Inclusion and diversity are essential elements of our culture at McMillan, which coincide with our core values of respect, teamwork, commitment, client service and professional excellence. We are extremely proud to be one of Canada’s Top Employers for Young People six years in a row.

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing, and supporting, communities from which we draw our members, the communities in which we live and work, and the communities to which we provide legal services.

We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment, which nurtures mentoring, inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey

Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.

**Let’s get started**

**_ NO AGENCIES PLEASE_**

**To protect the health and safety of our firm members, McMillan LLP has introduced a COVID-19 vaccination policy across all offices. As such, all offers of employment will be conditional upon providing proof of full vaccination with a COVID-19 vaccination approved by H

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