Office Assistant

6 months ago

Toronto, Canada MacDonald & Associates Full time

**JOB DESCRIPTION**

MacDonald & Associates is a boutique employment law firm, located in the heart of Toronto. This growing Firm thrives on professionalism, success and providing clients with expertise and efficiency.

We are currently recruiting for an experienced Office Assistant. The qualifications, duties and responsibilities would include, but are not limited to:
Various administrative and clerical tasks to support our office, including reception. This dynamic individual will report to the Director of Operations (“D.O.O.”) and must possess excellent customer service skills, exceptional organizational and administrative abilities. We need a hard working team player with a strong work ethic, who is reliable, easy to get along with, flexible with a proven track record for punctuality and good attendance. This person must also be confident, quick to learn and able to take initiative.

**DUTIES & RESPONSIBILITIES**
- Maintain files and records so they remain updated and easily accessible
- Prepare physical files
- Open and close files on PC Law
- Arrange for off-site storage or retrieval
- Assist legal assistants with binding, copying and printing if required
- Prepare PowerPoint presentations
- Answer telephone calls, take messages or redirect calls to appropriate individuals
- Greet visitors, clients and service providers in a warm, friendly and professional manner
- Triage consultation calls
- Scheduling Zoom & other video appointments
- Posting to the website and website management
- Processing client payments
- Assist in making travel arrangements
- Assist in organizing office events and activities
- Daily filing for D.O.O.
- Update and maintain client files
- Maintain and update Reception Binder
- Retrieve, sort and distribute incoming mail
- Prepare outgoing mail (envelopes, packages) via regular or registered mail
- Arrange for couriers, printers, process servers, etc.
- Minor banking tasks
- Assist Facilities Manager in overseeing and trouble shooting functions of office equipment such as phones, photocopier, printers, computers for word processing and arrange for repairs as required
- Assist with supplies inventory and purchase including organization of office supplies, housekeeping duties including loading and unloading dishwasher, stocking beverages and kitchen maintenance after events and throughout the day
- Provide daily coffee, water for Firm Owner
- Prepare coffee machine for next day
- Perform daily lunch runs for Firm Owner, D.O.O. and Facilities Manager
- Perform other office duties as assigned

Thank you to all applicants, but only those selected for an interview will be contacted.

Salary range: commensurate with experience.

NO AGENCIES PLEASE

, Permanent

Benefits: Standard benefits provided

Schedule:

- In office
- Monday to Friday
- 8:30 am to 5 pm

**Experience**:

- Minimum 2 years (preferred)

Interviews will be in person at our office 2 Bloor Street West, Toronto

**Salary**: $38,000.00-$40,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Vision care

Schedule:

- Monday to Friday

COVID-19 considerations:
Must be Covid-19 vaccinated.

Work Location: In person

  • Office Services Coordinator

    3 months ago

    Toronto, Canada Head Office Full time

    **Company**: Canada Lands **Location**: 1 University Ave Suite 1700, Toronto, ON **Employment Status**: Employee (Full-Time) **Short Summary**: Reporting to the Director, Human Resources with a dotted line to the Chief Human Resources Officer (CHRO), the Office Services Coordinator and HR Executive Assistant provides executive and administrative support,...

  • Accounts Receivable and Office Assistant

    4 months ago

    Toronto, Canada Pension Office Full time

    **Role and Responsibilities** Responsible for all daily Financial Transactions related to the Accounts Receivable of the Pension Office Corporation, General Synod Pension Plan, Continuing Education Plan, Group Benefits Plan, Self-Insured Death Benefit Plan, Long-Term Disability Plan and the Endowment Plan - Maintains customer accounts - Coordinates with the...

  • Dental Assistant

    6 months ago

    Toronto, Canada Infinity Dental Office Full time

    **Infinity Dental Office **is looking for a **Part-Time Dental Assistant **to join our amazing team in Toronto located minutes away from Union Station. You must be able to work every **Wednesday, Friday and alternating Saturdays.** **Must be Level II, HARP certified and must have Canadian dental assisting experience.** - Basic Restorative - Root canals -...

  • Dental Assistant

    6 months ago

    Toronto, Canada Infinity Dental Office Full time

    **Infinity Dental Office **is looking for a **Part-Time Dental Assistant Level II **to join our amazing team in Toronto located minutes away from Union Station. If you are interested in working in a team-oriented environment, then this is the job for you! You must be able to work every **Wednesday, Friday and alternating Saturdays.** **Must be Level II,...

  • Dental Assistant

    6 months ago

    Toronto, Canada Infinity Dental Office Full time

    **Infinity Dental Office **is looking for a **Part-Time Dental Assistant **to join our amazing team in Toronto located minutes away from Union Station. If you are interested in working in a team-oriented environment, then this is the job for you! You must be able to work every **Wednesday, Friday and alternating Saturdays.** **Must be Level II, HARP...

  • Dental Assistant

    6 months ago

    Toronto, Canada Infinity Dental Office Full time

    **Infinity Dental Office **is looking for a **Part-Time Dental Assistant **to join our amazing team in Toronto located minutes away from Union Station. If you are interested in working in a team-oriented environment, then this is the job for you! You must be able to work every **Wednesday, Friday and alternating Saturdays.** **Must be Level II, HARP...

  • Dental Assistant

    6 months ago

    Toronto, Canada Infinity Dental Office Full time

    **Infinity Dental Office **is looking for a **Part-Time Dental Assistant Level II** to join our amazing team in Toronto located minutes away from Union Station. If you are interested in working in a fast-paced, team-oriented environment, then this is the job for you! - **Must be HARP certified and must have Canadian dental assisting experience.**_ - Basic...

  • Office Services Administrator

    6 months ago

    Toronto, Canada Toronto Head Office - Primaris REIT Full time

    **Office Services Administrator**: Primaris REIT is currently hiring a dedicated and enthusiastic Office Services Administrator to join our team at our Head Office in Toronto, ON. If you have exceptional organizational skills and a keen attention to detail, and thrive in a dynamic, fast-paced environment, this exciting opportunity is perfect for you! As the...

  • Executive Assistant

    7 months ago

    Toronto, Canada Office of MPP Adil Shamji Full time

    **Role Summary** Working very closely with the Member, you will serve as the link between the MPP’s office at Queen’s Park and his Constituency Office. As the Executive Assistant, you will lead the successful coordination and execution of the Member’s parliamentary and community duties. This includes supervising staff and ensuring the smooth operation...

  • Administrative Assistant

    7 months ago

    Toronto, Canada ARS Head Office Full time

    **Position**:Administrative Coordinator **Reporting to**: Senior Manager - Operations We are looking for an Administrative Coordinator to manage the front office reception desk, provide support to managers, other staff and office visitors by handling a variety of tasks in order to ensure that all interactions between our organization and others are...

  • Dental Assistant Level Ii

    6 months ago

    Toronto, Canada Infinity Dental Office Full time

    **Infinity Dental Office **is looking for a **Part-Time Dental Assistant Level II** to join our amazing team in Toronto located minutes away from Union Station. If you are interested in working in a fast-paced, team-oriented environment, then this is the job for you! - **Must be HARP certified and must have Canadian dental assisting experience.**_ - Basic...

  • Office Assistant

    3 months ago

    Toronto, Canada Iyanli Full time

    We are looking for a proactive Office Assistant to perform administrative tasks and support office operations. The Office Assistant will handle clerical duties, manage supplies, and assist staff. **Responsibilities**: - Manage office supplies and inventory. - Answer phone calls and handle correspondence. - Assist with data entry and filing. - Support staff...

  • Office Assistant

    6 months ago

    Toronto, Canada Toggli Full time

    **Responsibilities**: - Greet visitors and direct them to the appropriate person or office. - Assist in organizing and scheduling meetings and appointments. - Prepare and maintain documents, reports, and presentations. - Handle office correspondence and maintain filing systems. - Manage office supplies inventory and place orders as needed. - Assist in...

  • Dental Assistant Level Ii

    6 months ago

    Toronto, Canada Infinity Dental Office Full time

    **Infinity Dental Office **is looking for a **Part-Time Dental Assistant **to join our amazing team in Toronto located minutes away from Union Station. If you are interested in working in a team-oriented environment, then this is the job for you! You must be able to work every **Wednesday, Friday and alternating Saturdays.** **Must be Level II, HARP...

  • Dental Assistant Level Ii

    7 months ago

    Toronto, Canada Infinity Dental Office Full time

    **Infinity Dental Office **is looking for a **Part-Time Dental Assistant Level II** to join our amazing team in Toronto located minutes away from Union Station. If you are interested in working in a fast-paced, team-oriented environment, then this is the job for you! - **Must be HARP certified and must have Canadian dental assisting experience.**_ - Basic...

  • Dental Assistant Level Ii

    6 months ago

    Toronto, Canada Infinity Dental Office Full time

    **Infinity Dental Office **is looking for a Part-Time Dental Assistant Level II to join our amazing team in Toronto located minutes away from Union Station. If you are interested in working in a fast-paced, team-oriented environment, then this is the job for you! The position is for Tuesdays, Wednesdays, Fridays and every Saturday. **Must be Level II,...

  • Dental Assistant Level Ii

    6 months ago

    Toronto, Canada Infinity Dental Office Full time

    **Infinity Dental Office **is looking for a Part-Time Dental Assistant Level II to join our amazing team in Toronto located minutes away from Union Station. If you are interested in working in a fast-paced, team-oriented environment, then this is the job for you! The position is from Tuesday to Saturday. **Must be Level II, HARP certified and must have...

  • Dental Assistant Level Ii

    6 months ago

    Toronto, Canada Infinity Dental Office Full time

    **Infinity Dental Office **is looking for a **Part-Time Dental Assistant Level II **to join our amazing team in Toronto located minutes away from Union Station. If you are interested in working in a fast-paced, team-oriented environment, then this is the job for you! You must be able to work every **Wednesday, Friday and alternating Saturdays.** **Must be...

  • Dental Assistant Level Ii

    7 months ago

    Toronto, Canada Infinity Dental Office Full time

    **Infinity Dental Office **is looking for a Part-Time Dental Assistant Level II to join our amazing team in Toronto located minutes away from Union Station. If you are interested in working in a fast-paced, team-oriented environment, then this is the job for you! You must be able to work every **Wednesday, Friday and alternating Saturdays.** **Must be...

  • Dental Assistant Level Ii

    7 months ago

    Toronto, Canada Infinity Dental Office Full time

    **Infinity Dental Office **is looking for a Part-Time Dental Assistant Level II to join our amazing team in Toronto located minutes away from Union Station. If you are interested in working in a fast-paced, team-oriented environment, then this is the job for you! You must be able to work every **Wednesday, Friday and alternating Saturdays.** **Must be...