Administrative Assistant

4 months ago

Magog, Canada Michelin Full time

Administrative Assistant

Michelin, the Worldwide leader in Tires, is hiring
- Michelin, the Worldwide leader in Tires, is hiring

Make a difference as an Administrative Assistant. We recruit you for your personality, your skills and your experience for a career in the company.

Motivated by our purpose - We care about Giving People a Better Way Forward - Michelin offers our employees a comprehensive Total Rewards package with competitive well-being, health care, life insurance and retirement benefits and perks such as:

- Hybrid working possible (1 to 2 days a week remote work)
- Collaborate with colleagues all over the world
- Support for professional development
- A stimulating role in a highly innovative company
- An employee assistance program
- Discounts on products
- Varied activities and opportunities to get involved
- Modern offices

If Respect for people, Teamwork and Trust are some values you live by you should consider joining us, the Worldwide leader in Tires

Your role:
Assist the Industrial Director for Beyond Road in the execution of their activities.

Assist the team with administrative operations: Personnel, purchasing, IT, travel, organization of meetings & Document Management.

We need you for:
Collaboration with the Director
- Organizes the director’s professional trips, manages the logistics through the existing tool, gathers travel documents, complete the expense reports.
- Works out the annual entity calendar considering the calendar distributed by the Entity Executive Assistant.
- Distributes the calendar to the direction team on a date identified with the director.
- Organizes the meetings and seminars within the calendar while respecting all the deadlines.
- Organizes meetings (logistics and planning): suggests meetings’ agendas, attends if needed and writes the meeting minutes.
- Ensures the tracking of actions identified within the meetings.
- Organizes occasionally the Entity’s events (seminars, team buildings )
- Provides the director with all the elements/files/presentations/reporting necessary to his/her activity within the deadlines and with a critical eye.
- Forwards pertinent information to the director and the team.
- Suggests evolution to the director (Tools, organization )
- Ensures the permanent relay of information between the Director and his/her interlocutors (N-1, N+1 )

Preparation and/or management of files
- Manages complementary assigned missions independently (e.g., EP correspondent, budget monitoring, dashboards, etc.)

Extended Support to the team:

- Manages the Personnel administration: recordings and specific tasks within the deadlines (other than vacation absenteeism, medical visits, mandatory training, mutation forms, newcomer welcome, departure...)
- Manages computer accesses at arrival and departure of team members (material and various networks / meeting rooms’ accesses).
- Organizes meetings considering deadlines, timing, participants, connections, agenda and venue.
- Identifies needs and manages requests within the deadlines, following the rules and procedures.
- Monitors the requests.
- Delivers information meetings to the team and/or organizes training for the team.
- Applies the rules for archiving and classification and educates the team.
- Archives all legal and regulatory documents.
- Greets and directs visitors of the entity.

Welcome and department Image:

- Meets various (internal and external) requests and offers adapted responses.
- Greets and directs visitors of the entity.

What do you need to possess for being successful:

- You have a high school diploma; additional qualification as an administrative assistant or secretary will be an asset.
- You have demonstrated experience as an administrative assistant.
- You have knowledge of office management systems and procedures.
- You are proficient in MS Office (MS Excel and MS PowerPoint, in particular).
- You are discreet.
- You are excellent with time management and can prioritize work.
- You are detail-oriented and problem-solving.
- You are bilingual, you have excellent written and verbal communication skills.
- You have strong organizational skills with the ability to multitask.

The Magog Team
- #michelinmagog:
Meet the Michelin Magog team. We are the world headquarter of the Michelin Off-Road business line and the global research and development center for systems and tracks. You'll get a glimpse of the innovative and fun work environment enjoyed by our 300 employees in Magog. Our team works to enable thousands of people to move forward better every day. We are motivated to redefine the future of mobility. Come and join us

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