Administrative Assistant

3 weeks ago


Vancouver, Canada Axis Insurance Managers Inc Full time

**Axis Insurance Managers Inc. dares to be Elite. We strive to be the best in our industry, helping people protect what matters most to them. We innovate. We collaborate. We push ourselves, and one another, to be more than we were the day before. To work with us means approaching each day with a passion for what you do, knowing that you make a difference - to your clients, to your colleagues, to yourself.**

**We’re looking for people who are continuously growing - from Good to Great, from Great to Elite.**

**We’re looking for **_YOU_**.**

**_ As an Administrative Assistant, a typical day might include:_**
- Canvasing industry news and updates on Product Lines and Industry Segments to share with the team
- Undertaking benchmarking projects
- Creating tutorials for various departmental platforms and tools
- Assisting in organizing team building events
- Maintaining the SVP’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
- Overseeing the full-cycle travel requirements including booking flights, hotels, and any necessary transportation
- Attending executive meetings, taking minutes and following up on SVP’s deliverables
- Preparing drafts of business materials including research, content, and electronic presentations
- Preparing, formatting, and proofreading confidential correspondence; briefing materials; speaking and presentation materials; proposals; business plans; strategic documents; and other external and internal reports
- Organizing and prioritizing the Vice President’s workflows, files, tasks, and deliverables
- Working in Profit to oversee meeting notes are up to date; organize tasks, workspace, and boards; and monitor SVP’s progress towards OKR completion
- **Lead Generation & Verification** - Collects and analyzes data; qualifies leads by evaluating potential fit for the PF&S Practice Group
- **Pipeline Maintenance** - Manages and updates the sales pipeline to ensure accurate forecasting and reporting
- **Marketing Collaboration** - Works closely with the Marketing team and PF&S Practice Group to align sales strategies with marketing campaigns, including blog posts and social media
- **Content Coordination** - Assists in the planning and coordination of blog posts, print material, webinars, and social media content relevant to PF&S Practice Group.

**_ Must Haves:_**
- Minimum 2-3 years in a corporate administrative support role, consistently meeting internal core competencies
- Post Secondary Degree considered an asset
- Experience using CRM software, preferably HubSpot
- Experience with EPIC broker management system considered an asset
- Commercial insurance industry experience considered an asset
- General Insurance Salesperson Level 1 license through the Insurance Council of British Columbia considered an asset

**You are passionate about**:

- Providing friendly, professional service
- Making a positive difference to those around you
- Sharing ideas and working with a great team of proactive, innovative thinkers
- Learning, growing, and pushing past barriers
- Living with integrity
- Taking ownership of your work and actions

**You’re outstanding at**:

- **Providing exceptional service** - _YOU_ understand that your clients are both internal & external, and you add value by ensuring they have everything they need - even when they don’t know they need it
- **Staying calm in the storm** - even in a pressure cooker, _YOU_ keep your cool, knowing you’ve got this
- **Staying on top of priorities & managing expectations** - _YOU_ know every deadline and live by your To-Do List
- **Paying attention to the little things that make a big difference** - _YOU_ dot your I’s, cross your T’s, and check all your boxes to make sure it’s done rightthe first time
- **Getting stuff done** - YOU proactively seek out ways to show how helpful you are

**What’s in it for YOU?**
- **Fun** From team-building events to contests and giveaways, we believe that a happy team makes a happy workplace
- **Career potential & leadership opportunities**. We pride ourselves on training and mentoring for success.
- **Competitive Employee Benefits Plan.** Axis has customized medical, dental, long-term disability, AD&D, critical illness, life insurance, and EAP coverage for you & your family.
- **Work/Life Balance.** Our offices operate 8:30am - 4:30pm, so no evenings or weekends. And we offer competitive vacation time and flex work options, meaning more time for you to get out and do _YOU_.

**We’re excited to meet **_YOU_**



  • Vancouver, Canada inplayLIVE Full time

    **Administrative Assistant** Are you an Administrative Assistant who wants to help make a big impact on the world of sports? Through our program, thousands of members have learned the in-play strategies used by the top 0.01% of sports investors. inplayLIVE has also created 7 Millionaire Sports Investors. We are now looking for an Administrative...


  • Vancouver, Canada Oakyweb Full time

    '''Job Summary: We are seeking a highly organized and detail-oriented Assistant Administrator to join our team. As an Assistant Administrator, you will provide administrative support to ensure efficient operation of the office. This role includes a variety of tasks such as answering phones, organizing files, scheduling appointments, assisting with meetings,...


  • Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant Department Leadership | Pension Office | Central Human Resources Compensation Range Posting End Date September 1, 2024 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End...


  • Vancouver, Canada UBC Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant Department Leadership | Pension Office | Central Human Resources Compensation Range Posting End Date September 1, 2024 **Note**: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Job...


  • Vancouver, Canada Pan American Silver Corp. Full time

    Pan American Silver was created with the intention to provide investors with the best vehicle to gain exposure to higher silver prices. Our vision is to be the world’s pre-eminent silver producer, with a reputation for excellence in discovery, engineering, and sustainable development. Pan American Silver has several underground and open pit operations in...


  • Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Vancouver, Canada The Salvation Army Full time

    The Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but may also take direction from...


  • Vancouver, Canada The Salvation Army Harbour Light Full time

    POSITION PURPOSE SUMMARY: The Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but may...


  • Vancouver, Canada The Salvation Army Harbour Light Full time

    **Position Purpose summary**: The Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but...


  • Vancouver, Canada Pan American Silver Corp. Full time

    Pan American Silver was created with the intention to provide investors with the best vehicle to gain exposure to higher silver prices. Our vision is to be the world’s pre-eminent silver producer, with a reputation for excellence in discovery, engineering, and sustainable development. Pan American Silver has several underground and open pit operations in...


  • Vancouver, Canada Palmer IP Inc. Full time

    **About us** Palmer IP is a company of US and Canadian professionals located in Coal Harbour, providing intellectual property services to an array of university, industry and corporate clients. Administrative Assistant Palmer IP is a company of US and Canadian professionals located in Coal Harbour, providing intellectual property services to an array of...


  • Vancouver, Canada The Mondivan Group Full time

    **JOB DESCRIPTION: Administrative Assistant** **KEY RESPONSIBILITIES** - Assist in managing the digital and physical filing systems, ensuring documents are organized and accessible; - Categorize, sort, and file documents, contracts, and other materials accurately and promptly; - Provide general administrative support for the Executive and Property...


  • Vancouver, Canada Inn at Laurel Point Full time

    Summary of Position: The Administration Assistant is responsible for the daily administration (“Administration”) of the Executive Office of the General Manager/Managing Director and the Rooms Division of the hotel. Responsibilities: - Manages administrative responsibilities including preparing, processing, updating and maintaining a wide range of...


  • Vancouver, Canada Gateway College Full time

    Gateway College is a private Post-Secondary Institution specialized in Health Care Assistant (HCA) Training. We have been training thousands of students to be Health Care Assistants since 1986. Our graduates are working as valuable members of the healthcare sectors in hospitals, care facilities, and home support agencies. We are currently looking to hire an...


  • Vancouver, Canada The Tandem Team Full time

    Our client VGH & UBC Hospital Foundation is looking to hire an Administrative Assistant to join their amazing team. Please view the job description from **VGH & UBC Hospital Foundation **below for more information about this exciting role! **Who We Are** VGH & UBC Hospital Foundation is Vancouver Coastal Health's primary philanthropic partner, raising...


  • Vancouver, Canada SERVPRO of Abbotsford Full time

    SERVPRO of Abbotsford is hiring an Administrative Assistant! Benefits SERVPRO of Abbotsford offers: - Competitive compensation - Superior benefits - Career progression - Professional development And more! As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and...


  • Vancouver, Canada British Columbia Securities Commission Full time

    **Company Overview**: Centrally located in downtown Vancouver, the British Columbia Securities Commission (BCSC) strives to make the investment markets benefit the public - enabling people to achieve their financial goals, enterprises to grow, and British Columbia to thrive. Through smart rules, diligent oversight, strong enforcement and reliable guidance,...


  • Vancouver, Canada Worldwide Precious Metals Ltd. Full time

    **Requirements**: 2 years minimum of Administrative Work or clerical experience Fluent in English Proficiency in Microsoft Office suite (Excel, PowerPoint and Word) Proficiency with Customer Relation Management System Key Responsibilities: - Act as an administrative liaison for all positions reporting to the Operations Manager - Provide administrative...


  • Vancouver, Canada Spiral Recruitment Full time

    **Job brief** Love details and the satisfaction of getting things done? We are an entrepreneurial and successful real estate investment company seeking a highly responsible Administrative Assistant to support our senior managers in a timely and professional manner. You will provide high-quality administrative and clerical and organizational assistance to...


  • Vancouver, Canada Vicuña Full time

    Reporting to the Area Director, the Administrative Assistant will provide administrative support to senior leaders across multiple teams in the organization. In addition to documents and calendar management, the Administrative Assistant will also help in preparing expense reports, booking travel, coordinating meetings and other ad-hoc tasks as they...