Operations Coordinator, Youth Performance

2 weeks ago

Calgary, Canada Calgary Stampede Foundation Full time

**The Opportunity**

As the Operations Coordinator, you will have the opportunity to be a part of a passionate and purpose-driven team that develops youth as world-class artists, performers, and community minded citizens.

The Calgary Stampede Foundation (CSF) is committed to hiring the best operational talent who strive towards excellence in all they do. This role provides professional development and leadership opportunities, a variety of unique projects, and the opportunity to collaborate with a team of instructors and volunteers to develop strong youth for a stronger community. The CSF youth programs offer a fun, dynamic, & vibrant work environment, with opportunities for career growth and the ability to make a direct impact on our youth and community. The Operations Coordinator will help to continually improve the Calgary Stampede Showband, Showriders, and Outriders [Young Canadians School of Performing Arts] programs through operational excellence, creating exceptional experiences for all.

**_ Closing date is August 16, 2023_**

**About the Programs**

The Calgary Stampede Showband is a premiere performance ensemble with 140 members, ages 16 to 21, from Calgary and the surrounding area. With over 200 annual performances, the program offers diverse opportunities to develop musicianship, interpersonal, and leadership skills. The Calgary Stampede Showriders are a unique musical ride team and mounted color guard for youth ages 14 to 21, providing opportunities to develop individual and group horsemanship skills. The Band of Outriders is an energetic, forty-piece ensemble, comprised of Showband alumni and other musicians from the Calgary area, and are known for their diverse repertoire and fun-loving persona.

**Scope of Position**

Reporting to the Manager, Bands, the Operations Coordinator will work with program staff & faculty, members (and families), volunteers, and community partners to lead the Event Operations and Experiences, Performing Member Management, and Marketing and Promotions for the Calgary Stampede Showband, Showriders, and Band of Outriders programs.

**Attributes**
- Is caring and kind, creating a positive environment for participants, guests, and team members.
- Is driven by purpose to support experiences that develop strong youth and build community.
- Collaborates to integrate ideas, build ownership, and develop strategies to advance objectives.
- Maintains a calm and focused demeanor in all situations.
- Builds relationships and thrives in complex environments with multiple stakeholders.
- Can maintain a variety of projects simultaneously and prioritize in a fast-paced environment.
- Thinks critically to support program goals and outcomes in all tasks, situations, and interactions.
- Is a motivated, self-starter with a strong ability to work independently, as well as collaboratively.
- Plans proactively to anticipate the needs of others.
- Pursues operational excellence, supporting members, staff, and volunteers towards the same.
- Has a positive disposition with the experience of the members and guests always top of mind.

**Responsibilities**

Responsibilities of this role include, but are not limited to:

- Event Operations and Experiences_
- Lead the operational planning, coordination, and execution of all year-round activities, including rehearsals, performances, travel, and training events in support of the program’s objectives.
- Capture, share, and execute on a vision for CSF hosted shows and competitions, delivering events that support program goals, showcase the brand, and foster community spirit.
- Facilitate the successful execution of major events, collaborating with internal and external partners to lead the planning of Stampede-Time activities, as well as International Tours.
- Collaborate with volunteers in the execution of program operations, attending meetings, sharing information, and fostering a positive, appreciative, and purpose-driven team environment.
- Performing Member Management _
- Develop and implement internal communication strategies and processes, supporting exceptional experiences and creating the environment for successful program activities year-round.
- Create and facilitate the complete member management system, including registrations, data collection, forms and fee processes, contracts, attendance, distribution, assets, and scheduling.
- Support youth safety and wellness through clear communication of policies, planning training activities, developing compliance tracking systems, and collaborating on policy documentation.
- Provide support and guidance to committees, contractors, and seasonal employees, ensuring the team has the information and materials needed to engage as part of the full program team.
- Marketing and Promotions _
- Lead the development of all external communications, marketing, promotional, and recruiting materials in collaboration with volunteers and the Calgary Stampede marketing department.
- Support the summer student

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