Administrative Assistant

2 weeks ago

London, Canada Brescia University College Full time

**STAFF VACANCY**:

- Brescia University College campus is situated on the traditional lands of the Anishinaabeg, Haundenosaunee, Lūnaapéewak _
- and Chonnonton Nations. This territory falls under the London Township Treaty and Sombra Treaty 1796, and the Dish _
- with One Spoon Wampum. Brescia University College accepts responsibility as a public institution to contribute toward _
- revealing and correcting miseducation as well as renewing respectful relationships with Indigenous Communities through _
- teaching, research, and community service._

Brescia University College a Catholic university college affiliated with Western University, is
Canada’s only women’s university. For over a century, the university experience at Brescia challenges students to lead
with wisdom, justice and compassion. Our student-centred institution is committed to providing women with a
transformative education as we prepare our students for life-long leadership. Our students benefit from a small,
supportive atmosphere at Brescia while having access to resources at Western.

Brescia is currently seeking an experienced and dynamic individual to fill a position as:
**Administrative Assistant to the Executive Director of Strategic Initiatives & Growth**

**(Permanent Full Time Position)**
**Salary Grade 6 - $29.47 per hour
**The Administrative Assistant reports to the Executive Director, Strategic Initiatives & Growth. The Administrative Assistant
provides confidential executive and administrative support to ensure effective and efficient processes and a productive
working environment. Key activities include developing and implementing administrative processes, handling
communication needs, managing projects, and conducting research.

This position requires the individual to be professional and motivated to succeed, with exceptionally high personal
standards of performance, strong judgement, and attention to detail. The Administrative Assistant is an effective verbal
and written communicator with strong interpersonal skills who is comfortable interacting with faculty, staff, students, and
external contacts.

**KEY DUTIES AND RESPONSIBILITIES**

**Administrative Support**:

- Demonstrates a deep understanding of the Executive Director’s responsibilities to make judgements about

priorities for scheduling and briefings.
- Manages the Executive Director’s calendar.
- Prepares and coordinates materials required to support the Executive Director’s meetings.
- Makes travel and accommodation arrangements.
- Provides administrative support on behalf of the Executive Director to various Brescia committees.
- Prepares and reviews expense and credit card reimbursement claims and travel expenses, ensuring appropriate
- documentation and authorization and in keeping with Brescia policies and procedures.- Develops and maintains effective administrative systems.
- Creates and maintains a records management system.
- Updates relevant web pages as necessary.
- Coordinates and monitors the administration of various department budgets.
- Provides additional operational support in whatever capacity required (room and catering bookings, action item

tracking, providing records or information, etc.).

**Communication Support**:

- Acts as a liaison with Brescia faculty, staff, and students as well as external contacts.
- Manages the flow of communications to facilitate the prioritization, coordination, and delegation of requests for
- meetings and information and to ensure the Executive Director is properly briefed on all significant matters.- Proactively communicates with stakeholders on any schedule pressures or changes to maintain relationships.
- Reviews and edits incoming draft correspondence, plans, reports, etc. prepared by the Executive Director to

ensure appropriate messaging, effective layout, and error free communication.

**Project Management**:

- Designs and creates project sites using Brescia’s learning management and/or other system.- Supports the Executive Director in the use of work management software.
- Coordinates projects/initiatives as assigned by the Executive Director, working independently or in collaboration
- with other staff members.- Coordinates the tracking and reporting of progress on Brescia’s Strategic Plan.
- Manages the status, resources, and timelines of various projects and initiatives.

**Research**:

- Conducts research and creates reports.
- Compiles data to prepare briefs, reports, and presentations.

**REQUIREMENTS OF THE ROLE INCLUDE:
- University degree or college diploma.
- Beneficial to have a one-year certificate in Administrative Studies from a Community College.
- A minimum of 3 years of related experience with preference given to experience in a post-secondary
- environment.- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with
- excellent attention to detail.- Expert level written and verbal communication skills.
- Very strong i

  • Administrative Assistant

    4 days ago

    London, Ontario, Canada Ocean State Job Lot Full time

    About the Role: We are seeking a skilled and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide exceptional support to our clinical team by managing administrative tasks, maintaining accurate records, and ensuring seamless communication.

  • Administrative Assistant

    1 week ago

    London, Canada Western University Full time

    **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...

  • Administrative Assistant

    1 week ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Administrative Assistant

    2 weeks ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Administrative Assistant

    2 weeks ago

    London, Canada London Health Sciences Centre Full time

    **Job Overview** We are seeking a detail-oriented and proactive Administrative Assistant to join our Paediatric Plastic Surgery team. This role will be for an administrative assistant to multiple surgeons. The applicant should have a strong interest in patient relations and managing paediatric patients and their families. The role will be a 1-year term...

  • Administrative Assistant

    2 weeks ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Administrative Assistant

    2 weeks ago

    London, Canada Western University Full time

    **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...

  • Administrative Assistant

    6 days ago

    London, Ontario, Canada Back In Motion Full time

    POSITION TITLE: Administrative Assistant PROGRAM: Physiotherapy Clinic – London ON REPORTS TO: Administrative Manager or Health Services Manager  LOCATION: London, Ontario STATUS: Full Time HOURS OF WORK: Monday to Friday - 7:30am-3:30pm or 8am-4pm SUMMARY Under the direction of the Health Services Manager and/or Administrative...

  • Administrative Assistant

    2 weeks ago

    London, Canada Gutter Guys Plus Full time

    **Who are we?** Gutter Guys Plus is different from your typical home service company. We’re in the business of transforming our clients’ houses, into homes. We started in 2018 because we saw a need; clients were not being well served, and contractors were lacking integrity. We're experts & are passionate about home transformations! The KW area is...

  • Administrative Assistant

    2 weeks ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Administrative Assistant

    1 week ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Administrative Assistant

    3 weeks ago

    London, Canada Western University Full time

    **About Western**: **About Us**: The Robarts Research Institute within the Schulich School of Medicine & Dentistry at Western University has made its mission to accelerate medical discovery. Through a powerful integration of basic and clinical research, we are driving major advances that impact on many of today's most devastating...

  • Administrative Assistant

    1 week ago

    London, Canada Western University Full time

    **About Western**: **About Us**: The Robarts Research Institute within the Schulich School of Medicine & Dentistry at Western University has made its mission to accelerate medical discovery. Through a powerful integration of basic and clinical research, we are driving major advances that impact on many of today's most devastating...

  • Administrative Assistant

    2 weeks ago

    London, Canada Primacare Living Solutions Full time

    **Part time - Every weekend + 1 day a week.** **Your Opportunity!** The Administrative Assistant is responsible for providing administrative support to all Managers, employees, and visitors. **Key Responsibilities and Skills**: - Answer and direct phone calls using a multi-line phone system. - Accommodate tours of the facility with families and potential...

  • Administrative Assistant

    1 week ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Administrative Assistant

    1 week ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Administrative Assistant

    3 weeks ago

    London, Canada St. Joseph's Health Care London Full time

    **Posting # 54432 - [ Non-Union ]**: Administrative Assistant - 1 position Pharmacy Services St. Joseph's Hospital - London, ON Full Time Salary Range: $30.82 - $36.26 /hour Pharmacy Services Program St. Joseph's Health Care London's Pharmacy Department provides care across all St. Joseph's sites: St. Joseph's Hospital, Mount Hope Centre for Long Term...

  • Administrative Assistant

    2 weeks ago

    London, Canada M.F. Arnsby Property Management Ltd. Full time

    Administrative Assistant We are currently recruiting an administrative Assistant to work at a social housing complex in London, Ontario**. **This is a part-time position: 3 days per week (24 hours per week) with occasional evening work (typically one evening per month). We are looking for an individual with: - A solid work ethic and able to work with a...

  • Administrative Assistant

    1 week ago

    London, Canada Western University Full time

    **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...

  • Administrative Assistant

    1 week ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...