Accounting Assistant

4 weeks ago

Richmond, Canada Onboarding Direct Full time

**Who**:
Our client has the services and the funding What an incredible organization with Head Office located in Richmond, BC. This fantastic company is searching for an experienced, qualified Accounting Administrative Assistant to join their team. As a company that thrives on excellent customer service, our client values an individual who likes to collaborate with colleagues and guests alike and believes in the mission of the organization. The individual who takes on this role should be competent in completing responsibilities and tasks assigned in the allotted times. Understanding systems, due processes, and compliance is essential in this dynamic and exciting environment.

**Responsibilities**:
Responsibilities for Accounts Receivable:

- Process accounts and incoming payments in compliance with financial policies and procedures - Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data - Prepare bills, invoices and bank deposits - Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted. - Verify discrepancies by and resolve clients’ billing issues - Facilitate payment of invoices due by sending bill reminders and contacting clients - Generate financial statements and reports detailing accounts receivable status

Responsibilities for Accounts Payable:

- Process cheque requests and expense reports on a regular basis - Accurately review, code, and process vendor invoices - Perform monthly reconciliations - Maintain many vendor accounts while staying in compliance with company policies and procedures - Perform data entry associated with accounts payable - Review and reconcile invoice discrepancies - Audit and process credit card bills - Address and respond to vendor inquiries

Responsibilities for Retail/Uniform Programs:

- Take requests from Buyer and translate those to Purchase Orders. PO’s to then be submitted for internal approval and then orders placed in conjunction with vendor deadlines.
- PO Order Tracker SS maintained to know orders placed, in process, shipped, received, etc. - Work with vendors on any order discrepancies (ordered vs received). - Provide Buyer with any reports requested on revenue, costs, inventory, pricing, etc. - Work with vendors on optimal payment terms. - Arrange all required items to be embroidered and returned to head office. - Arrange shipment of all retail goods North in conjunction with barge schedule and space availability. - Create and Manage Inventory Master Tracker Document. - Work with Accounting to develop Budgets and communicate/track those with Buyer and Department Managers. - Participate in 2 weeks each rig-up and rig-down, where duties are wide-ranging and will be assigned as needed. - Inventory all items post-season during rig-down and submit those to Accounting.

Responsibilities relating to Customer Service:

- Participate in scheduled “fly-days” where-by you assist with our guest check-in process and itinerary - Assist with any guest inquiries and questions as they relate to billing, invoices, payments, flight and/or trip and travel details, etc. - Additional misc duties as required

**What we are looking for**:

- Accounting degree/diploma or equivalent an asset.
- 1+ year of accounting and administrative experience.
- Attention to detail and ability to follow business cycles and processes.
- Communicative and of excellent interpersonal skills plus leadership.
- Outstanding organizational skills and ability to think analytically.
- Being capable of working efficiently in a fast-paced environment.

**Compensation**:
Excellent compensation + benefits

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$55,000.00 per year

**Benefits**:

- Extended health care

Schedule:

- Monday to Friday
- No weekends

Work Location: Hybrid remote in Richmond, BC

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