Receptionist and Accounting Assistant

4 weeks ago


Richmond, Canada Ebco Metal Finishing Full time

Ebco Metal Finishing LP has over 45 years of experience in metal finishing. Our completed projects range from large outdoor structures to very fine decorative coatings to close tolerance finishes for the high-tech industries. Our two plants totalling over 40,000 square feet are the largest facilities in Western Canada, which allows us to accommodate high volume production capacities and handle very large parts. We are seeking an experienced Receptionist and Accounting Assistant to join our accounting and administration team in Richmond office, which located at 15200 Know Way, Richmond, BC. The role is to undertake all aspects of Office Administration, payroll tasks as related to Production and Union employees and assist other accountants with any administrative tasks.

**Responsibilities**:
**Office Administration**
- Answer and direct phone calls, take messages, greet customers, suppliers and other guests on premises
- Sanitize and keep tidy Reception and all other areas of the Office
- Generate requisitions and purchase orders for office and shop supplies
- Distribute mail
- Filing, help with archiving old invoices and Work Orders and prepare new filing boxes
- Any tasks assigned by managers

**Accounts Receivable**
- Create and print work orders for production
- Print hard chrome report
- Print aged work orders report for shop floor
- Check prices and other documents received from shipper and shop foreman
- Collect payments from COD customers or assist shipper with the collection of funds
- Revise invoices as needed, issue credit memos and notify Accounting
- Deposit customer cheques
- Assist with Credit Card processing

**Human Resources (Production/Union employees)**
- Create New and maintain existing employee files

**Payroll (Production/Union employees)**
- Collect timecards
- Enter timecards for Plating and Galvanizing divisions into Filemaker
- Process payroll
- Update payroll information for pay increases, benefit premium changes
- Resolve discrepancies and payroll issues
- Enter Payroll data

**Qualifications**:

- 3-5 years reception experiences, prefer in a manufacturing environment.
- Friendly, polite, good at phone.
- Fluent English written and verbal communication skills.
- Familiar with Microsoft office suite.
- Strong planning and problem-solving skills with attention to details.
- Manage and prioritize multiple tasks with tight deadlines.

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$45,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Richmond, BC V6V 3A6: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Front desk: 2 years (required)
- Administrative: 2 years (preferred)

Work Location: In person

Application deadline: 2023-05-21
Expected start date: 2023-05-29



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