Correspondence Secretary

3 weeks ago

Winnipeg, Canada Manitoba Government Full time

THIS POSITION IS OPEN ONLY TO EMPLOYEES OF THE MANITOBA PUBLIC SERVICE.

**Correspondence Secretary**:
AY4 Administrative Secretary

TerM/Full-time

18 Month Term (approximately)

Manitoba Justice

Minister's Office

Winnipeg MB

Advertisement Number: 41336

Salary(s): AY4 $1,869.78 - $2,130.05 bi-weekly

Closing Date: June 19, 2023

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

Conditions of Employment:

- Must be legally entitled to work in Canada
- Satisfactory Criminal Record Check

Qualifications:
**Essential**:

- Experience providing administrative support to senior or executive level staff
- Experience setting up and maintaining files, filing systems and document tracking systems
- Excellent written communication skills with the ability to draft, proofread and edit various correspondence, including letters, memos, reports and authority seeking documents with strong attention to detail and high degree of accuracy
- Excellent verbal communication skills with the ability to communicate effectively with the public and staff over the telephone and in person
- Proven organizational and time management skills to effectively manage tight deadlines while maintaining a high degree of accuracy
- Strong interpersonal skills and ability to work effectively with the public and staff, and build and maintain relationships with internal and external stakeholders
- Ability to handle sensitive and confidential information
- Proficiency with Microsoft Office (Word, Excel, Outlook and PowerPoint), and experience working with Activities and Issues Management System (AIMS) is required
- Ability to display initiative and work independently under mínimal supervision

**Desired**:

- Completion of post-secondary education in office administration

**Duties**:
Reporting directly to the Administrative Assistant to the Minister, this position provides highly specialized, confidential and responsible office administrative support to a Minister of the Crown and their office staff. The primary role of this position is to provide administrative support to the Minister and staff in the day-to-day operation of a Ministerial office. The employee in this position must have a thorough knowledge of departmental policies, procedures, legislation and a working knowledge of total government administrative procedures, as well as an abilitiy to communicate effectively and efficiently with experience in draftin, proofreading, editing and formatting a range of documents received and prepared in the Minister's office.
- Advertisement # 41336
- Service Centre 1
- Human Resource Services
- 1130-405 Broadway
- Winnipeg, MB, R3C 3L6
- Phone: 204-945-3204
- Fax: 204-948-7373

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

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