Administrative Manager, Division of Child and

3 weeks ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Administrative Manager, Division of Child and Adolescent Psychiatry

**Department/Unit**
- Psychiatry

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S182-24

**Employee Group**
- DPMG

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $59,555 - $79,673 per annum

**Classification**
- ADM-05

**Provisional Statement**
- This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role._

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Department of Psychiatry is a large, complex clinical and academic department that provides patient care, delivers education and conducts research in the area of psychiatric illness and treatment. The department is an administrative unit of three separate institutions: Dalhousie University Faculty of Medicine, the Central Zone of Nova Scotia Health (NSH) and IWK Health. Reporting to the** **Chief Operating Officer, the Administrative Manager is directly responsible for managing, overseeing, and coordinating all administrative aspects of work conducted within the Dalhousie University Division of Child and Adolescent Psychiatry, located at the IWK Health Centre.

**Key Responsibilities**
- Manages the daily administrative operations of the Division. Works with senior leadership to develop required administrative policies specific to the Child and Adolescent Division/IWK Department of Psychiatry to ensure administrative effectiveness and smooth operation.
- Plans for the Child and Adolescent Division/IWK Department of Psychiatry’s physical space and equipment requirements, manages facility resources, assignments for office space and equipment to new staff.
- Oversees and manages all human resource issues relating to the Child & Adolescent Division/Child and Adolescent Psychiatry, administrative assistants, booking and registration clerks, the division research assistant and multiple research staff.
- Collaborate with Physician Resource Manager in the recruitment and hiring process of division faculty.
- Manages the financial accounts of the Division of Child and Adolescent Psychiatry, IWK Mental Health and Addictions Department of Psychiatry, Division Research Chairs and divisional research accounts.
- Directly supervises and provides guidance to administrative support staff within the Child & Adolescent Division (currently eight administrative assistants, one receptionist), and advises Principal Investigators (PIs) regarding research staff.

**Note**
Due to operational requirements, the successful applicant is required to work in-person at the IWK.

**Required Qualifications**
- Undergraduate degree with five years related management experience (or an equivalent combination of training and experience a)
- Experience in a supervisory role required.
- Financial management experience, with excellent analytical skills.
- Strong oral and written communication.
- Excellent interpersonal skills and an ability to manage distressed patients, families, staff, and faculty.

**Assets**
- Experience working in a university and/or hospital environment.

**Job Competencies**
Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 06/23/2024

**Close Date**
- 06/28/2024

**Open Until Filled**
- No

**Special Instructions to Applicant

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