Administrative Manager, Division of Child and Adolescent Psychiatry

4 weeks ago

Halifax, Canada Dalhousie University Full time
Job Summary

The Department of Psychiatry is a large, complex clinical and academic department that provides patient care, delivers education and conducts research in the area of psychiatric illness and treatment. The department is an administrative unit of three separate institutions: Dalhousie University Faculty of Medicine, the Central Zone of Nova Scotia Health (NSH) and IWK Health. Reporting to theChief Operating Officer, the Administrative Manager is directly responsible for managing, overseeing, and coordinating all administrative aspects of work conducted within the Dalhousie University Division of Child and Adolescent Psychiatry, located at the IWK Health Centre.

Key Responsibilities

Manages the daily administrative operations of the Division. Works with senior leadership to develop required administrative policies specific to the Child and Adolescent Division/IWK Department of Psychiatry to ensure administrative effectiveness and smooth operation. Plans for the Child and Adolescent Division/IWK Department of Psychiatry’s physical space and equipment requirements, manages facility resources, assignments for office space and equipment to new staff. Oversees and manages all human resource issues relating to the Child & Adolescent Division/Child and Adolescent Psychiatry, administrative assistants, booking and registration clerks, the division research assistant and multiple research staff. Collaborate with Physician Resource Manager in the recruitment and hiring process of division faculty. Manages the financial accounts of the Division of Child and Adolescent Psychiatry, IWK Mental Health and Addictions Department of Psychiatry, Division Research Chairs and divisional research accounts. Directly supervises and provides guidance to administrative support staff within the Child & Adolescent Division (currently eight administrative assistants, one receptionist), and advises Principal Investigators (PIs) regarding research staff.

Note

Due to operational requirements, the successful applicant is required to work in-person at the IWK.

Required Qualifications

Undergraduate degree with five years related management experience (or an equivalent combination of training and experience a) Experience in a supervisory role required. Financial management experience, with excellent analytical skills. Strong oral and written communication. Computer literacy in a variety of software applications (word processing, database, presentation development and financial management programs). Excellent interpersonal skills and an ability to manage distressed patients, families, staff, and faculty.

Assets

Experience working in a university and/or hospital environment.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies in particular:

- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community.

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