Administrative Services Coordinator

2 months ago

Burnaby, Canada Binnie Full time

You keep multiple projects underway without letting anything slip through the cracks. You pride yourself on excellent communication and thrive on building and maintaining strong working relationships. You are a “people person”, comfortable interacting with staff and clients.

Binnie has an exciting opportunity for an Administrative Services Coordinator to join our modern 41,000 square foot corporate Head Office of over 350 staff near scenic Deer Lake in Burnaby. This is a 3 months temporary position, with an opportunity to be converted to a permanent full-time position based on project needs. The work hours will be 40 hours a week, Monday to Friday between the hours of 8:00am to 5:00pm with some flexibility. This position also offers a hybrid working arrangement.

You will be working with our friendly and supportive team in a dynamic, fast-paced environment. You will take the lead on organizing internal social events and fundraising initiatives.

**YOUR ROLE**:

- Lead and coordinate all internal events, catering, donations, lunch & learns and all companywide events
- Manage offsite management team building or training events. Coordinating with the training facilitator, booking venues, catering, travel, accommodation and more
- Manage Annual Shareholder Conference (ASC) and Annual General Meeting (AGM), or other special Shareholder meetings with booking venues/room, catering, travel, accommodation and more
- Assist Administration Manager with annual corporate filings and tasks.
- Review current administrative procedures and continuously suggest new and improved ideas and areas for development areas for development
- As required, make travel arrangements for all staff (book flights, rental cars, hotels).

**WHAT YOU BRING**:

- Minimum 3 years of experience in office administration in a professional services environment
- Proficiency in MS Office Suite and experience with creating, editing, and formatting Word documents and Excel worksheets/workbook
- Completed post-secondary program in administration is preferred
- Previous experience in coordinating company/external events preferred
- Experience coordinating with external vendors and suppliers
- High level of accuracy and attention to detail
- Flexible attitude at work with good judgment
- Ability to manage multiple overlapping assignments
- Excellent communication and interpersonal skills

**ABOUT BINNIE**:
We are the people behind the infrastructure you use every day. We are small enough to know each other’s names, and big enough to be where we are needed. As an employee-owned firm and one of Canada’s Top 100 Employers, we take pride in our work and are respected as one of the top engineering firms in British Columbia. We support some of the most important infrastructure in the province and beyond.

We’re looking for professionals who want to build careers and communities that last. We can’t do it without you.

THE PERKS:
People come first. We support you with the education, mentoring, and growth opportunities you need to build an interesting career. As an employee-owned firm, we create a clear internal growth path that can keep up with even the most ambitious professionals. Whether it’s through our Young Professionals group, mentoring programs, Binnie Banters speech club, Movember, or book club, everyone can get involved in their own way.

Interested in this Job?

Binnie embraces diversity and is committed to creating an inclusive environment for everyone. We are an equal opportunity employer and welcome any and all qualified applicants.

If you require accommodation at any time throughout the recruitment process, please contact our Human Resources team.

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