Administrative Assistant Ii

3 weeks ago

Yarmouth, Canada IWK Health Centre Full time

**Company** : IWK Health**:
**Req ID**:169053
**Department/Program**:Provincial Preschool Autism Services, Children's Health Program
**Location**: Flexible within the Zone
**Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s)
**Start Date**: ASAP
**Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit
**Compensation**: $20.3648**:

- **$23.1417 /hour
**Closing Date**: December 7, 2023 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

**Provincial Preschool Autism Services**

The Provincial Preschool Autism Service (PPAS) is a partnership between IWK Health (IWK), Nova Scotia Health (NSH), Hearing and Speech Nova Scotia (HSNS) and Autism Nova Scotia (Autism NS). Based upon an extensive review and engagement, autism services in Nova Scotia are in the process of transitioning to a needs-based model responsive to the individual needs of children and their families. It will provide person and family-centred services to preschoolers across Nova Scotia who are suspected of or have a diagnosis of autism. The new and enhanced services will include a greater number and range of interventions and supports available for children and families. Examples include autism clinical intake and care coordination, family and health professional education, diagnostic assessments, QuickStart parent coaching toddler program, a 12-month intensive intervention for children with the greatest social communication and behavior needs, autism interventions by interprofessional teams, and transition to school. The intent is to create an efficient, sustainable, and integrated continuum of health services for preschool-age children with autism where services and supports are matched to the needs of children and their families.

**The Opportunity**:
Reporting to the Manager, Provincial Preschool Autism Services, the Administrative Assistant will provide high-quality administrative and organizational support to the Provincial Preschool Autism Service. The Administrative Assistant is part of a team in the Clinical Intake & Care Coordination stream of service, which is the single point of contact for clients and families and service providers at the point of referral. The Administrative Assistant provides confidential administrative service with high-quality organizational and communication skills to assist and support Clinical Intake and Care Coordination in ensuring the effective and efficient operations on a daily basis. The Administrative Assistant will be supporting families and working with clinical teams across the Central, Northern, Western, and Eastern Zones, and therefore requires exemplary technical skills to thrive in a virtual administrative support model.

**Responsibilities include but are not limited to**:

- Liaises with patients, families, staff, and stakeholders in a courteous and professional manner.
- Communicates messages and information promptly, accurately, and with follow up, as appropriate.
- Listens well and redirects inquiries accordingly.
- Manages time and sets priorities for performance of job functions.
- Processes incoming/outgoing mail.
- Types/transcribes correspondence, photocopies and distributes accordingly.
- Supports Documentation, maintains office filing system, forms and records to ensure efficient storage and retrieval of material.
- Where required, registers patients for visits.
- Maintains confidentiality of all patient, family and employee information.
- Places work orders to repair or replace equipment, etc. as required.
- Books and coordinates events and meetings for Provincial Preschool Autism services, including room booking, equipment, and travel arrangements.
- Processes invoices, as required.
- Performs other related duties as required.

**Hours of Work**:

- 70 hours bi-weekly
- Capacity to work flexible hours to accommodate service needs (evenings, weekends)

**Your Qualifications**:

- High School Diploma or GED required.
- Graduate from a recognized Secretarial or Office Administration Diploma Program required.
- Minimum six (6) months related administrative experience required, one year preferred. An equivalent combination of education and experience may be considered for this position.
- Administrative/secretarial experience in a health

  • Administrative Assistant

    1 month ago

    Yarmouth, Canada Bruce Automotive Group Full time

    Bruce Auto Group comes from a small place, but that hasn't stopped us from becoming one of the largest auto groups in the Maritimes. For nearly 100 years, our focus has been on something much greater than simply selling and servicing vehicles. We devote ourselves to delivering a personalized Bruce experience to every customer as if they were family, and in...

  • Administrative Assistant I

    1 month ago

    Yarmouth, Canada VON Canada (Nova Scotia) Full time

    **Requisition Details**: Employment Status: Temporary, Full Time (1.0 FTE) - 6-month Term Program Name: Tri-County Nursing/Home Support Number of Hours Bi-Weekly: 75 Work Schedule: Days On-Call: No **Job Summary**: The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the public. The...

  • administrative assistant

    2 weeks ago

    Yarmouth, Canada Yarmouth appliances and home furnishings Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksArrange and co-ordinate seminars, conferences, etc.Supervise other workersRecord and prepare minutes of meetings, seminars and conferencesDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and...

  • administrative assistant

    5 days ago

    Yarmouth, Canada Yarmouth appliances and home furnishings Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksArrange and co-ordinate seminars, conferences, etc.Supervise other workersRecord and prepare minutes of meetings, seminars and conferencesDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay...

  • Accounting Assistant

    4 weeks ago

    Yarmouth, Canada Tri-Star Industries Ltd. Full time

    Tri-Star Industries manufactures emergency response vehicles which are symbols of pride to our customers. Tri-Star is currently looking for an experienced Accounting Assistant to join our Finance and Accounting team. Reporting to the CFO, the key to success in this role is to be a responsible and dedicated self-starter who delivers tasks on time, thrives in...

  • Long Term Care Assistant

    4 weeks ago

    Yarmouth, Nova Scotia, Canada The Meadows Full time

    TIDAL VIEW MANOR (THE MEADOWS)POSITION VACANCYPOSITION: Long Term Care Assistant (LTCA) LOCATION: Yarmouth, NSTYPE: Casual positions available POSITION SCOPE:The Meadows is seeking to hire several temporary LTCA who work under the direction of the Clinical Coordinator. The LTCA's main tasks is to assist Nursing with daily tasks that support the residents in...

  • Registered Pharmacy Technician

    22 hours ago

    Yarmouth, Canada Nova Scotia Health Authority Full time

    About the Opportunity Reporting to the Pharmacy Manager/Operations Manager, the Registered Pharmacy Technician (Pharmacy Practice Assistant) participates in the provision of safe, competent, patient or family centered ethical care, ensuring the goals and needs of the patient are prioritized and individualized; prepares, packages and dispenses...

  • Client Services Associate

    4 weeks ago

    Yarmouth, Canada Axworthy and Associates Inc. Full time

    Client Services Associate Work experience: A minimum of 3 years’ experience in an administrative and/or client service leadership role Required skills - Strong written and verbal communication - Ability to work independently as well as in a team environment - Excellent time management skills - Problem solving - Commitment to high quality work and client...

  • Client Service Associate

    1 month ago

    Yarmouth, Canada VON Canada (Nova Scotia) Full time

    **Requisition Details**: Employment Status: Permanent, Full Time (1.0 FTE) Program Name: Client Services Number of Hours Bi-Weekly: 75 Work Schedule: Days, Evenings, Weekends Union/Bargaining Unit: NSGEU On-Call: No **Looking for a career in health care that provides you with an opportunity to make a difference in your community?** If you are tech-savvy,...

  • Client Service Associate

    1 month ago

    Yarmouth, Nova Scotia, Canada VON Canada Full time

    Requisition Details:Employment Status: Temporary, Part-time (0.6 FTE) Program Name: Client ServicesNumber of Hours Bi-Weekly: 45Work Schedule: Days, Evenings, WeekendsUnion/Bargaining Unit: NSGEUAnticipated End Date: April 2025On-Call: NoLooking for a career in health care that provides you with an opportunity to make a difference in your community?If you...

  • Client Service Associate

    4 weeks ago

    Yarmouth, Nova Scotia, Canada VON Canada Full time

    Requisition Details: Employment Status: Permanent, Part-time (0.4 FTE)Program Name: Client ServicesNumber of Hours Bi-Weekly: 30Work Schedule: WeekendsUnion/Bargaining Unit: NSGEUOn-Call: NoLooking for a career in health care that provides you with an opportunity to make a difference in your community?If you are tech-savvy, customer service-oriented, and...

  • Client Service Associate

    4 weeks ago

    Yarmouth, Canada VON Canada Part time

    Requisition Details: Employment Status: Permanent, Part-time (0.4 FTE)Program Name: Client ServicesNumber of Hours Bi-Weekly: 30Work Schedule: WeekendsUnion/Bargaining Unit: NSGEUOn-Call: NoLooking for a career in health care that provides you with an opportunity to make a difference in your community?If you are tech-savvy, customer service-oriented, and...

  • Yarmouth - Animal Care Medical Coordinator

    4 weeks ago

    Yarmouth, Canada SPCA Nova Scotia Full time

    Location- 298 Hardscratch Rd, Yarmouth, NS- Number of Positions- Shelter - Animal Care Medical Coordinator- Job Competition Closes- When position is filled- Job Type- Full Time- Salary- $19/hr depending on experience, RVT designation compensation can be negotiatedA Nova Scotia SPCA Shelter Coordinator is a key member of the Nova Scotia SPCA team. This...

  • youth worker

    1 day ago

    Yarmouth, Canada SHYFT Youth Services Society Full time

    Work Term: PermanentWork Language: EnglishHours: 32 hours per weekEducation: College/CEGEPExperience: Experience an asset or equivalent experienceWork site environmentPersonal and social adjustment and health (substance abuse, gambling, behaviour disorders)Socio-economic needs or conditions (housing, nutrition, unemployment, financial assistance)Early...

  • Food Service Supervisor

    1 week ago

    Yarmouth, Nova Scotia, Canada The Meadows Full time

    The MeadowsPOSITION VACANCYPOSITION: Food Service SupervisorTYPE: Permanent Part-time (70%) 5 days a weekLOCATION: Yarmouth, NS Position Scope:The Meadows is a Long-term Care facility (105 beds) that promotes a Resident-Centered Care Philosophy.This newly established role will work under the direction and leadership of the Administrative Dietitian.The Food...

  • Registered Pharmacy Technician

    2 days ago

    Yarmouth, Nova Scotia, Canada Nova Scotia Health Authority Full time

    ​Req ID: 181098 Company: Nova Scotia Health Location: Western Zone, Yarmouth Regional Hospital Department: PHAR Pharmacy YRH Type of Employment: PermanentHourly FT (100% FTE) x 1 position(s) Status: CUPEHealthcare Position Posting Closing Date: 3-Jun-24 Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized...

  • Cabin Steward

    19 hours ago

    Yarmouth, Canada Hornblower Cruises and Events Full time

    City Experiences is seeking a Cabin Steward for our Seaward Services Alakai operation in Bar Harbor, ME. About You: This person will be adaptable, dynamic, and embody City Experiences’ RESPECT Service System. About the Opportunity: The Cabin Steward will serve as the guest contact and liaison. The Cabin Steward is responsible for greeting...

  • Registered Pharmacy Technician

    1 day ago

    Yarmouth, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID: 180683 Company: Nova Scotia Health Location: WesternZone, Yarmouth Regional Hospital Department: PHAR Pharmacy YRH Type of Employment: Temporary Hourly FT long-assignment(100%FTE) x 1position(s) Status: CUPEHealthcare Position Posting Closing Date: 21-May-24 Nova Scotia Health is the largest provider of health services in Nova Scotia, with some...

  • Registered Pharmacy Technician

    1 day ago

    Yarmouth, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID: 180683Company: Nova Scotia HealthLocation: WesternZone, Yarmouth Regional Hospital Department: PHAR Pharmacy YRHType of Employment: Temporary Hourly FT long-assignment(100%FTE) x 1position(s)Status: CUPEHealthcare PositionPosting Closing Date: 29-May-24 Nova Scotia Health is the largest provider of health services in Nova Scotia, with some...

  • Supervisor - Nutrition & Food Services

    22 hours ago

    Yarmouth, Canada Nova Scotia Health Authority Full time

    About the Opportunity Reporting to the Manager of Nutrition and Food Services (NFS), the Nutrition and Food Service Supervisor is responsible for the front-line supervision of employees, day-to-day operations, meal service and delivery and, ensuring safe and efficient operations of assigned work areas. The Supervisor acts as an ambassador and liaison...