Administrative Assistant
2 weeks ago
Are you seeking a workplace that values your personal and professional growth while challenging and rewarding you? Join our leading firm of CPA’s and Advisors based in Oakville as Tax Administrator.
Our award-winning culture focuses on supporting and nurturing employees' well-being, creativity, and career growth. We provide continuous opportunities for our team to participate in community initiatives, book clubs, professional development programs, and much more. We are proud to be Great Place to Work Certified and recognized as a Top Place to Work for Women..
If you are a self-starter with strong attention to detail, exceptional interpersonal and communication skills, we invite you to join our team. The salary range for this position is $45,000 - 60,000, depending on experience and qualifications.
**Responsibilities**:
- Prepare and manage legal documents such as incorporations, amendments, and dissolutions, including minute book setup and maintenance.
- Efficiently respond to verbal and written requests from partners, principals, or senior managers involving the CRA or other professionals.
- Maintain electronic filing systems in alignment with firm policies and procedures.
- E-file T1's, T2's, and T3's while monitoring deadlines to ensure timely filings.
- Prepare weekly monitoring reports.
- Generate and e-file CRA authorization forms.
- Create and report new business memos, ensuring comprehensive details are included and updates are made in internal client management databases
- Serve as a support for the Office Administrator during their absence, handling tasks such as courier arrangements and mail pickup.
- Maintain client records ensuring data accuracy and completeness.
- Process client address changes.
- Provide administrative support to partners, principals, and CSMs as needed.
**Qualifications**:
- Bachelor's degree in accounting, finance, or related field (preferred).
- Proficiency in Microsoft Office tools (Word, Excel, PowerPoint, Outlook).
- Familiarity with tax principles and regulations.
- Professional demeanor with a track record of handling sensitive situations diplomatically.
- Strong project management skills.
- Excellent oral and written communication abilities for client and team interactions.
- Effective multitasker with exceptional attention to detail and accuracy.
- Experience with tax software (Tax Prep, CaseWare) and electronic filing systems is a plus.
- Self-starter with both independent and team collaboration capabilities.
- Commitment to exceptional client service and confidentiality.
- Strong problem-solving skills
- Proficient in record-keeping for accuracy and completeness.
- Adaptability and willingness to assume additional responsibilities.
- Ethical standards adherence.
- Availability for peak tax seasons and meeting deadlines.
**Job Types**: Full-time, 1 Year Contract
**Salary**: $45,000 - 60,000 per year
**Job Type**: Permanent
Pay: $45,000.00-$60,000.00 per year
**Benefits**:
- Dental care
- Extended health care
- Paid time off
Supplemental pay types:
- Overtime pay
Ability to commute/relocate:
- Oakville, ON L6H 1A7: reliably commute or plan to relocate before starting work (required)
Work Location: In person
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