Dean’s Office Assistant

5 months ago

Edmonton, Canada NAIT Full time

The School of Applied Sciences and Technology along with the School of Health and Life Sciences is looking for an energetic, positive, and detail-oriented individual to join the team supporting the Associate Dean portfolio within the two schools. This position will provide high level executive, administrative and analytical support to the Office of the Dean to achieve goals as outlined in NAIT’s and the Schools’ strategic plans in alignment with NAIT’s Vision, Promises and Values. More specifically, this role will focus primarily on supporting the work of Associate Deans including program mix and enrolment expansion efforts, managing administrative processes within the Schools’ Work Integrated Learning (clinical practicum and co-op programs), and coordinating engagement with industry stakeholders to ensure our programs are aligned with their needs.

As a partner in providing strong administrative support, the scope of your work includes proactively acting on assigned projects, coordinating events, supporting/streamlining administrative processes, and maintaining important external contacts. Due to the nature of this area, the work is very dynamic and requires an administrative professional who thrives in an environment where priorities and activities frequently change. Strong communication skills are necessary and experience working in a MS Teams environment is a strong asset.

In support of achieving our vision, your role is critical in ensuring that we are providing transparent, reliable leadership and communication, that we celebrate our efforts through a fun and social staff atmosphere and that we create an overwhelming sense of pride in our unique educational offerings. If you can picture yourself contributing to this exciting work, we want you on our team

**Key Responsibilities**:

- Manages external relation priorities; supports relationship management on behalf of and with the Associate Deans; coordinates with Advancement on key contacts.
- Interfaces with both internal and external stakeholders on a regular basis, often independently, to support School Administrative Leadership Team success.
- Develops and briefs the Associate Deans on events and meetings; coordinates and organizes their commitments by ensuring calendar is reviewed in advance and then proactively coordinates the development of information to meet the requirements of meetings; prepares agendas, itineraries, meeting notices and related materials using own judgment and initiative; ensures deadlines are met and agenda items brought forward.
- Performs executive-level administrative functions in support of the Associate Dean; assures that all purchasing and travel expenses are processed and reconciled.
- Assists in the administrative functions related to work-integrated learning (clinical practicum and co-op).

**Skills & Abilities**:

- Anticipating and balancing the needs of multiple stakeholders
- Taking on, and prioritizing, new opportunities with a sense of urgency, high energy, and enthusiasm
- Relating openly and comfortably with diverse groups of people
- Operating effectively, even when things are uncertain or the way forward is not clear
- Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses
- Proficient in the Microsoft Office Suite of programs and Adobe Acrobat

**Qualifications**:

- Diploma in a related field
- 5 years progressively responsible administrative level experience
- An equivalent combination of education and experience may be considered

**Remuneration**: $1,981.94 - $2,589.08 biweekly, plus a comprehensive benefits package. (Classification - Administrative Support VI/ASVI)
- This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement._

**Please submit a resume and cover letter to be considered for this opportunity.**

**About NAIT**

At NAIT, people matter.

We’re proud to have been named one of Alberta’s Top Employers for 12 consecutive years. Developing an engaging, supportive and rewarding work culture is something we take seriously. We know that people are our biggest asset - they are what makes NAIT a great place to work.

**What we offer**

We’ve created a benefits package that focuses on health and wellness, professional and personal growth, recognition and work-life balance.

NAIT is a flexible workplace and depending on the nature of your role, you may request flexible work arrangements with respect to where and when you work, including being on-campus full-time, working off-site, or a combination of the two.

Employees also have access to excellent vacation time, paid time off between Christmas and New Year's, a strong recognition program, learning opportunities, 2 annual all-staff professional development days and so much more.

**Health and safety**

You can find the latest information on NAIT’s response to COVID-19 at nait.ca/covid19.

**Additional requirements**

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