Dean's Office Assistant

1 week ago

Edmonton, Canada NAIT (Northern Alberta Institute of Technology) Full time

**Please Note**: This is a temporary position ending on or before January 24, 2026 with the possibility of extension.
The School of Manufacturing and Automation and the School of Transportation is looking for an energetic, positive, and detail-oriented individual to join the team supporting the Dean's Office within these two schools. This position will provide high level executive, administrative and analytical support to the Office of the Dean to achieve goals as outlined in NAIT's and the Schools' strategic plans in alignment with NAIT's Vision, Promises and Values. As a partner in supporting the school's plans and strategies, the scope of your work includes working proactively on assigned projects, coordinating events, researching and maintaining important external contacts, arranging schedules, making travel arrangements, and coordinating information flow to assure effective communications, both within NAIT and externally. This is a hybrid role requiring 3-4 days per week on campus.
Due to the nature of this area, the work is very dynamic and requires an administrative professional who thrives in an environment where priorities and activities frequently change. Strong communication skills are necessary and experience working in a MS Teams environment is a strong asset. In support of achieving our vision, your role is critical in ensuring that we are providing transparent, reliable leadership and communication, that we celebrate our efforts through a fun and social staff atmosphere and that we create an overwhelming sense of pride in our unique educational offerings. If you can picture yourself contributing to this exciting work, we want you on our team
**Key Responsibilities**:
Manages external relation priorities, supports relationship management, and coordinates with Advancement on key contacts.
Interfaces with both internal and external stakeholders on a regular basis, often independently, to support School Administrative Leadership Team success.
Develops and briefs the Dean's Office on events and meetings; coordinates and organizes their commitments by ensuring calendars are reviewed in advance and then proactively coordinates the development of information to meet the requirements of meetings; prepares agendas, itineraries, meeting notices and related materials using own judgment and initiative; ensures deadlines are met and agenda items brought forward.
Performs executive-level administrative functions in support of the Dean's Office; assures that all purchasing and travel expenses are processed and reconciled.
Develops key reports & communications on behalf of the Dean's Office; tracks, coordinates and develops key reports including Provost reports, Board of Governors' report, external stakeholder reports, accreditation reports, school communications, etc.
Assist in the coordination school wide professional development, engagement, and recognition events.
**Competencies**:
In addition to traditional executive assistant competencies, knowledge, skills, abilities and key competencies critical to this role will include
Anticipating and balancing the needs of multiple stakeholders.
Taking on, and prioritizing, new opportunities and challenges with a sense of urgency, high energy, and enthusiasm.
Relating openly and comfortably with diverse groups of people.
Operating effectively, even through uncertainty, or the way forward is not clear.
Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.
Proficient in the Microsoft Office Suite of programs and Adobe Acrobat.

**Qualifications**:
Related post-secondary certificate or diploma.
5 years progressively responsible administrative level experience.
An equivalent combination of education and experience may be considered.
Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).
**Remuneration**: $52,303.42 - $68,325.92 annually, plus a comprehensive benefits package. (Classification - Admin Support VI).
This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.
Please submit a resume and cover letter to be considered for this opportunity.
About NAIT
We are proud to have been named one of Alberta's Top Employers for 13 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT's culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.
People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.
NAIT supports a flexible work environment, enabling staff t

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