Secretary-treasurer/committee of Adjustment

2 weeks ago

Georgina, Canada Town of Georgina Full time

**Secretary-Treasurer/Committee of Adjustment**

**(Job ID # 2024.82)**

**Department**: Development Services

**Division**:Development Planning

**Location**:Civic Centre

**Status**:Permanent, Full Time

**Number of Positions**: 1

**Hourly Wage**:$35.25 to $39.17 per hour

**Date Posted**: May 14, 2024

**Date Closing**: June 4, 2024

**Come work with us**

Employment with the Town of Georgina offers an opportunity to make a positive difference in our community. We are a progressive, forward-thinking organization focused on continuous improvement, innovation and providing exceptional customer service. We offer a collaborative team environment and an excellent place to take charge of your career.

**Position Purpose**

As an appointed officer, acts as Secretary-Treasurer for the Committee of Adjustment in fulfilling all statutory requirements under the Planning Act and other relevant legislation to administer the Committee of Adjustment function, and provide administrative, management and clerical support for the Committee. **_For full details on duties and qualifications, please see attached job description._**

**How to apply**

**Committed to diversity and a barrier-free environment**

**JOB DESCRIPTION**

**Job Title**:Secretary-Treasurer Job No: 3**

**Committee of Adjustment**

**Department: Development Services Division: Planning**

**Date Prepared: March, 2010 **Grade: 11**

**Revised: October 2019, April 2024**

**PRIMARY FUNCTION**

As an appointed officer, acts as Secretary-Treasurer for the Committee of Adjustment in fulfilling all statutory requirements under the Planning Act and other relevant legislation to administer the Committee of Adjustment function, and provide administrative, management and clerical support for the Committee.

SUPERVISION RECEIVED

Manager of Planning

**DIRECTION EXERCISED**

None

**WORKING PROCEDURES**

Administers all aspects of the operation of the Committee of Adjustment in accordance with the Planning Act, Municipal Act, and all other applicable regulations and procedural by-laws;

Has the delegated authority to issue “Certificates of Official”, in accordance with the Planning Act, and accepts all responsibilities and duties associated therein;

Responds to inquiries received from the general public, Council members, other levels of government/agencies and staff regarding Committee of Adjustment files, operational procedures, and the role and responsibility of the Committee;

Reviews and co-ordinates correspondence received from commenting departments, individuals and agencies for consideration by the Committee;

Attends all Committee of Adjustment hearings, and ensures that all legal, administrative and statutory obligations are met for business to be conducted before, at and after all hearings;

Prepares an accurate record of all Committee proceedings including the preparation of meeting minutes and decisions, and video timestamping of agenda items;

Provides procedural advice to ensure that meetings are run in a professional manner and in accordance with the Town’s Procedural By-law;

Clears imposed conditions on Committee decisions pertaining to provisional consents and minor variances;

Reviews the reference plans prepared by an Ontario Land Surveyor (OLS) and the draft property deeds prepared by the proponent’s Solicitor, and works with both to ensure plans and deeds accurately reflect approvals;

Issues Consent Certificates and stamps the property deed when satisfied that the conditions of consent are fulfilled, the reference plan(s) reflect approval, and the property deed prepared by the proponent’s Solicitor is accurate;

Assists in the formulation and implementation of operational procedures for the Committee functions to achieve compliance, processing improvements and cost reductions;

Liaises with Committee Chair on terms of reference, annual workplan, meeting format, agenda review, training, and ensures that all Committee members are aware of related corporate policies and follow these throughout the course of their work on the Committee;

Prepares yearly meeting schedule for the Committee;

Assists in the management of the Committee fiscal responsibilities regarding incoming bills and expenses, and arranges purchase requisitions as necessary;

Assists Manager in preparation of annual Committee budget, monitors revenues and expenditures;

Ensures Committee member accreditation and membership fees (OACA), honorariums and disbursements are processed in a timely fashion;

Prepares meeting rooms or video conferencing for Committee of Adjustment hearings and Ontario Land Tribunal (OLT) hearings, as required;

Prepares the document package for appeals of decisions to the OLT, including affidavits, submission forms, collection of staff reports, Committee agendas, minutes and all other related materials;

Provides GIS mapping and other visual display support services to the Development Planning and Planning Policy Divisions including the genera

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