Office Assistant

4 weeks ago


Winnipeg, Canada University of Manitoba Full time

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

**The opportunity**:
The Department of Medical Microbiology and Infectious Diseases, located at the Bannatyne Campus (Basic Medical Sciences Building, 745 Bannatyne Ave, Winnipeg), is recruiting an Office Assistant to join their administrative team.

The Office Assistant reports to the department Administrative Assistant and provides day-to-day support to the Administrative Assistant and Department Head. Together, the Administrative Assistant and Office Assistant lead department administrative functions including; financial assistance of research projects, producing quarterly fund statements, reviewing research funds monthly to ensure accuracy and compliance, being the department go-to person for using EPIC (purchasing program), Concur (expense claim program), and FAST (financial reporting program), requesting and reconciling cash distributed for blood donor compensation, requesting and reconciling funds sent overseas for international research projects, assisting with making purchases, reviewing all expense claims made by department faculty and staff for accuracy and policy compliance, collecting and inputting weekly payroll hours for department support staff, maintaining accurate files in accordance with University policies, facilities management, coordination of events, technology support for hybrid and virtual presentations, providing MMID Awards Committee administrative support, and being the department office first point of contact. Under the direction of the Administrative Assistant, the Office Assistant will manage a wide variety of routine financial and administrative tasks while ensuring compliance with policies and procedures.

**The qualifications and experience we’re looking for**:

- Completion of a formal training program in business administration from a recognized institute is required.
- Three years relevant experience required.
- Financial experience is preferred.
- Experience with the UM Financial systems (FAST, Epic, Concur, Aurora) is preferred.
- Excellent skills in Microsoft Office software, including Excel
- Strong oral and written communication skills
- Excellent interpersonal skills required
- Ability to work independently, to work as part of a team, and to take direction
- Ability to develop strong working relationships within the department and the faculty, and with external agencies and partners.
- Ability to plan, organize and complete multiple work assignments simultaneously according to deadlines.
- Must consistently demonstrate tact and diplomacy.
- Ability to clearly explain basic financial transactions and processes to others.
- Ability to handle sensitive information (salaries, appointment details, etc.) in complete confidentiality is required.

**Why the University of Manitoba?**

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

- Comprehensive group benefits and pension plan.
- Competitive vacation time.
- Employee and Family Assistance Program.
- A full spectrum of professional development opportunities.

**Closing Date: May 25, 2024**

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of _The Freedom of Information and Protection of Privacy Act_ (Manitoba). Please note that curriculum vitae will



  • Winnipeg, Canada BBS IMMIGRATION CONSULTING OFFICE INC. Full time

    Work Term: Permanent - Work Language: English - Hours: 30 to 40 hours per week - Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Record and prepare minutes of meetings, seminars and conferences - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages -...

  • Office Assistant

    2 months ago


    Winnipeg, Canada Treaty and Aboriginal Rights Research Centre of Manitoba, Inc. Full time

    **Treaty & Aboriginal Rights Research Centre of Manitoba, Inc.** **EMPLOYMENT OPPORTUNITY - Closing date February 17, 2023** **OFFICE ASSISTANT, Full-time position, $35,000-$40,000 annually** Established by the National Indian Brotherhood in 1982 as a non-profit research organization, the T.A.R.R. Centre specializes in research related to Treaty Rights,...

  • Office Assistant

    1 week ago


    Winnipeg, Canada J 1 S Electrical Services Ltd Full time

    The Office/Administrative Assistant is a full - time position in office only with no opportunity for remote work. The Office/Administrative Assistant will be responsible for data entry, invoicing, payables, maintaining project files and general administrative support to the General Manager, Project Managers and Human Resources Manager of J 1 S Electrical...

  • Office Assistant

    1 week ago


    Winnipeg, Canada J 1 S Electrical Services Ltd Full time

    The Office/Administrative Assistant is a full - time position in office only with no opportunity for remote work. The Office/Administrative Assistant will be responsible for data entry, invoicing, payables, maintaining project files and general administrative support to the General Manager, Project Managers and Human Resources Manager of J 1 S Electrical...

  • Office Assistant

    1 week ago


    Winnipeg, Canada SDI Immigration LTD. Full time

    **Office Assistant** **Responsibilities** - Maintain confidentiality of business - Organize office and assist associates in ways that optimize procedures - Sort and distribute communications in a timely manner - Create and update records ensuring accuracy and validity of information - Schedule and plan meetings and appointments - Resolve client complaints...

  • Office Assistant

    2 months ago


    Winnipeg, Canada BOMImed Inc. Full time

    BOMImed is currently seeking an Office Assistant to fill a newly created role and can provide administrative support to the HR department and assist with day-to-day operations. This entry level position is perfect for someone that is outgoing, caring, hard-working, organized and can adapt to changing situations. **Duties & Responsibilities** - Provide...

  • Office Assistant

    2 months ago


    Winnipeg, Canada BOMImed Inc. Full time

    BOMImed is currently seeking an Office Assistant that can provide administrative support to the HR department and assist with day-to-day operations. This is a particularly important and exciting moment to join our team as we are experiencing significant growth and seeking someone who is hard-working, organized and can adapt to changing situations. **Duties...

  • Office Assistant

    2 weeks ago


    Winnipeg, Canada SDI Immigration LTD. Full time

    **Office Assistant** **Responsibilities** - Maintain confidentiality of business - Organize office and assist associates in ways that optimize procedures - Sort and distribute communications in a timely manner - Create and update records ensuring accuracy and validity of information - Schedule and plan meetings and appointments - Resolve client complaints...

  • Office Assistant

    6 days ago


    Winnipeg, Canada J 1 S Electrical Services Ltd Full time

    The Office/Administrative Assistant is a full - time position in office only with no opportunity for remote work. The Office/Administrative Assistant will be responsible for data entry, invoicing, payables, maintaining project files and general administrative support to the General Manager, Project Managers and Human Resources Manager of J 1 S Electrical...

  • Office Assistant

    2 months ago


    Winnipeg, Canada Water Direct Plus Full time

    At Water Direct Plus, We are passionate about providing innovative solutions for all your water needs. Whether you're looking for clean drinking water solutions, water purification systems, or water-related services, we've got you covered. Our mission is to ensure access to safe and reliable water for everyone. With a team of experts and cutting-edge...

  • Office Assistant

    14 hours ago


    Winnipeg, Canada SDI Immigration LTD. Full time

    **Office Assistant** **Responsibilities** - Maintain confidentiality of business - Organize office and assist associates in ways that optimize procedures - Sort and distribute communications in a timely manner - Create and update records ensuring accuracy and validity of information - Schedule and plan meetings and appointments - Resolve client complaints...

  • Office Assistant

    5 days ago


    Winnipeg, Canada K & E Cleaning Ltd. Full time

    Office Assistant **Duties**: - Perform clerical tasks such as filing, photocopying, and organizing documents - Answer and direct phone calls with professionalism and excellent phone etiquette - Provide administrative support to office staff and management - Assist with scheduling appointments and maintaining calendars - Handle customer inquiries and...

  • Office Assistant

    1 day ago


    Winnipeg, Canada Charleswood Roofing Full time

    We are a small, family owned business in the Charleswood area seeking an Office Assistant for the upcoming season. We are seeking a self-motivated employee who enjoys a fast paced environment and works well under pressure. As a first point of contact for our customers, you will be friendly and customer service oriented. You will assist customers by...

  • Office Assistant

    1 day ago


    Winnipeg, Canada Charleswood Roofing Full time

    We are a small, family owned business in the Charleswood area seeking an Office Assistant for the upcoming season. We are seeking a self-motivated employee who enjoys a fast paced environment and works well under pressure. As a first point of contact for our customers, you will be friendly and customer service oriented. You will assist customers by...

  • Office Assistant

    1 month ago


    Winnipeg, Canada LDON Technologies Ltd. Full time

    Office Assistant LDON Technologies is looking for an Office Assistant. We are a small business that sell IT hardware and services to business. If you are willing to learn or interested into sales, and want to use this opportunity as a step stone, we are happy to teach and provide the opportunities. Job Responsibilities - Preparing paperwork such as...

  • Office Assistant

    2 months ago


    Winnipeg, Canada Abalon Foundation Repairs Full time

    Job Summary: **Responsibilities**: - Greet and assist visitors, clients, and employees in a professional and friendly manner - Answer phone calls, take messages, and direct calls to the appropriate person or department - Perform general clerical duties, including photocopying, scanning, faxing, filing, and data entry - Assist with scheduling appointments...

  • Office Assistant

    1 week ago


    Winnipeg, Canada Adult and Teen Challenge of Central Canada Full time

    _6 Month Term to start with possible extension available._ Office Assistant **DNA Alignment** Adult & Teen Challenge of Central Canada (ATCCC) is a Christ-centered, non-profit ministry focused on substance abuse treatment and recovery. Our vision is to put hope within reach of every community by providing freedom from life-controlling issues through the...

  • Office Assistant

    2 weeks ago


    Winnipeg, Canada Winmar Winnipeg Full time

    **JOB POSTING** **Office Assistant** - Winmar provides emergency and reconstruction services to homes, businesses, industrial and institutional properties after they have been damaged by fire, water, sewage, mould, asbestos, vehicle impacts, etc._ **Job Title** The position of **Office Assistant** consists of administrative and clerical services in order...

  • Office Assistant

    4 weeks ago


    Winnipeg, Canada SuperPoly Ltd Full time

    **About us** Founded in 1986, Super Poly Ltd is a growing, and fast-paced importer, distributor, and manufacturer of high-quality Bulk Packaging and Flexible Packaging products. We have offices that are located in Edmonton AB, Winnipeg, MB, and Vancouver BC. Our Winnipeg branch is seeking a responsible individual to fill our **Office Administrator...

  • Office Assistant

    2 weeks ago


    Winnipeg, Canada SuperPoly Ltd Full time

    **About us** Founded in 1986, Super Poly Ltd is a growing, and fast-paced importer, distributor, and manufacturer of high-quality Bulk Packaging and Flexible Packaging products. We have offices that are located in Edmonton AB, Winnipeg, MB, and Vancouver BC. Our Winnipeg branch is seeking a responsible individual to fill our **Office Administrator...