Community Use of Schools

4 days ago

Kemptville, Canada Catholic District School Board of Eastern Ontario Full time

**DEPARTMENT OF HUMAN RESOURCES
**2755 Highway 43, Kemptville, Ontario K0G 1J0

phone: 613-258-7757 toll free: 1-800-443-4562

NU-233 - BO2023

Position: Community Use of Schools & Business Administrator - Temporary

Location: Kemptville Board Office

Hours of work: 35 hours/week

**Salary**: $54,396 - $64,759 per annum

Effective: Immediately-September 30, 2024

Note
Please refer to the attached job description for further information.
- Qualifications- Minimum of two to three (2-3) year Specialized Post Secondary Office Administration Diploma (e.g. Office administration, business

etc.) from a recognized community college, or equivalent.
- Minimum of two to three (2-3) years’ experience working in a customer service environment or dealing directly with the public.
- Exceptional skills and experience with organization and prioritizing demanding work schedules and deadlines.
- Ability to follow established Board policies and procedures.
- Highly developed interpersonal skills with an emphasis on teamwork, conflict resolution and client services.
- Experience in preparing and compiling reports and correspondence.
- Possesses excellent written and oral communication skills, including strong grammatical, spelling, and proofreading abilities.
- Experience and comfort with autonomy and decision making.
- High level of proficiency using Microsoft Word, Excel, PowerPoint, Publisher, Outlook, and MS Teams.
- Ability to use tact, discretion and maintain information in the strictest of confidence.

Wednesday, February 21, 2024 by 4:00pm

**The CDSBEO adheres to equitable hiring, employment and promotion practices and is committed to an inclusive workforce. We encourage**

**intersectional identities, as well as others who may contribute to the further diversification of ideas.**

**The CDSBEO acknowledges that our schools are located on the unceded, traditional Algonquin territory of the Anishinaabe people as well as the land**

**of the Mohawk territory of the Haudenosaunee/Rotinonhsho’n:ni people. We respect both the land and the people of this land including all**

**Indigenous people who have walked in this place.**

**process, please reach out prior to the posting closing date so that appropriate arrangements can be made.**

**Susan Wilson Laurie Corrigan**

**Chair of the Board Director of Education**

A. Job Identification:
Title: Community Use of Schools & Business Administrator - Temporary

Immediate Supervisor: Superintendent of Business & Treasurer

B. Job Summary:
Under the direction of the Superintendent of Business, the Community Use of Schools & Business Administrator is responsible for managing the

community use of schools' program and assisting with various business projects.

C. Duties and Responsibilities:

- Community Use- Responds to inquiries regarding community use of schools from school representatives and community

members.
- Develops and distributes materials to schools to support community use.
- Manages all community use of school’s on-line bookings, compiling annual use of schools’ data, and attending

meetings to discuss community use of schools.
- Responds to internal and external community use of schools’ inquiries.
- Assist School Principals and provide support to School Secretaries.
- Manages all community use of schools’ on-line bookings and on-line portal.
- Compile community use of schools' data for Senior Administration and attend internal meetings, when necessary.
- Access various Ministry websites and complete ministry reporting, as needed.
- Develop and recommend procedures and guidelines concerning community use of schools and student safety

initiatives for management approval.
- Business- Review student incident reports and investigate reports to determine trends, potential liability, and claims.
- Provide support and recommendations to school administration and/or external stakeholders and assist in

resolving insurance and risk management while respecting confidential information.
- Communicate with the Insurer regarding insurance-related matters while respecting confidential information.
- Manage requests from internal and external stakeholders related to proof of insurance and certificates of insurance

(COI), issue appropriately and provide advice, when requested, based on risk.
- Support in reviewing and coordinating third-party agreements/contracts to mitigate risk.
- Coordinate lease agreements for organizations that occupy school space on an ongoing basis, including creating

agreements, confirming rental fees based on fee schedule, and arranging for signing of agreement.
- Meets with new tenants to provide information.
- Notify facilities when tenants have facility concerns.
- Maintain files and spreadsheets related to various budgets and topics.
- Provide support to various business projects to increase overall efficiency and effectiveness.
- Perform other duties as assigned which are unplanned or of a transient nature and are consistent with the ab

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