Real Estate Administrative Assistant

2 months ago

Mississauga, Canada REMax Realty Enterprisess Full time

Looking for a full-time permanent real estate Administrative Assistant to work for an individual agent in Mississauga. Previous experience in the real estate industry is a MUST for this position. This is not an entry-level role.

**Duties & Responsibilities**:

- Database Management
- Liaising with Website company to keep up the online profile.
- Maintaining social media presence on tools such as Twitter, Facebook, Instagram and LinkedIn.
- Broker Load - input MLS listings, upload photos, scan documents, process new listing documents (price changes, extensions), etc., enter listing information and appointment instructions into Broker Bay
- Offers - preparation of offers, amendments, waivers and other related forms/ documents as well as submitting all completed deal paperwork
- Overseeing and organizing photo shoots and home staging for new listings
- Organizing and arranging showings and after sale appointments
- Installation of lockboxes
- Preparing and organizing marketing materials
- Must be able to work independently and proactively to improve systems, processes, and efficiency
- Maintain the client database to make sure that the information is updated and accessible
- Organize and maintain filing systems, archives, and electronic files
- Follow up with Coop Agents regarding showing activity for our listed properties and record feedback
- Coordinate client events and meetings
- Scheduling and organizing buyer client showings
- Prepare, coordinate and deliver all necessary items to ensure our listings are ready for showings (Feature sheets, internal showing signs, marketing, etc.)

**Qualifications**:

- Minimum 2 years working admin experience in a real estate office
- Strong command of the English language (both written and verbal)
- Ability to multitask
- Ability to work with mínimal supervision
- Excellent organization & time management skills
- Superior customer service skills, including excellent telephone manner
- Experience with online property portals is required (BrokerBay, TRREB, ITSO, Docusign, WEBforms, Realtorlink, GEO, MPAC, etc.)
- Strong organization and self-management skills to effectively prioritize and multi-task
- Anticipate workflow and think ahead to effectively manage tasks
- Able to ensure technical accuracy with all work
- Work independently, follow instructions thoroughly and work well as part of a team
- Respond to quick turn around times and take initiative when needed to ensure the timely completion of tasks
- Must be able to prioritize and and stay on schedule throughout the day

Please note that this is not an exhaustive list of responsibilities and qualifications. Additional duties may be assigned as needed.

**Salary**: $23.00-$26.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Real Estate: 2 years (required)

Ability to Commute:

- Mississauga, ON L5J 1J4 (required)

Work Location: In person

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