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Contracting System Administrator

4 weeks ago

Edmonton, Canada Government of Alberta Full time

**Job Information**

Job Requisition ID: 64770
Ministry: Health
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: November 21, 2024
Classification: Administrative Support 5 (015ASA)

**Salary**: $1,913.27 to $2,342.49 bi-weekly ($49,936 - $61,138/year)

The Ministry of Health works to ensure Albertans receive the right health care services, at the right time, in the right place, provided by the right health care providers and teams. For further information, visit the ministry website at

**Role Responsibilities**:
Reporting to the Manager Operations Support within the Procurement and Systems Optimization Secretariat (PSOS), the Contracting System Administrator assumes responsibility for securing contract signatures and facilitating the procurement and exchange of contract documentation among internal and external stakeholders.

The duties for this position include the provision of training and assistance to all personnel regarding the enforcement of records management policies, procedures, and optimal practices pertaining to information management. The position will also facilitate access and administrative support for financial, supply chain systems to advance the delivery of patient-centric, safe and high-quality healthcare for all Albertans.

This position administers and posts all bidding opportunities on the Alberta Purchasing Connection portal (APC) for Alberta Health Services (AHS) and dispatches executed agreements to both internal and external stakeholders.

Additionally, this position oversees the management of user access and account information within procurement systems. This involves the maintenance of corporately held accounts for all departments within AHS, including those for Grand & Toy and Amazon, as well as the setup of external customer accounts for external purchasing portals and access to Oracle roles and responsibilities.

Please

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
**Agility**: Works in a changing environment and takes initiative to change.

**Develop Self and Others**: Seeks out learning and knowledge-sharing opportunities.

**Drive for Results**: Takes and delegates responsibility for outcomes.

**Develop Networks**: Works on maintaining close relations with all stakeholders.

**Qualifications**:
**High School Diploma** and **three years** of related experience in office administration, office management, or systems support/coordination.

**Equivalency**:
Related experience or education may be considered as an equivalency on a one for one basis.

The following are considered **assets** to the position:

- Proficiency in Contract Management Systems with extensive expertise and hands-on experience.
- Proficiency utilizing Windows and all Microsoft Applications
- Experience with Contract Life-Cycle Management (CLM) processes at an intermediate level.
- Demonstrates an understanding of Public Procurement practices and Canadian trade agreements.
- 5 or more years of experience engaging with diverse stakeholders including staff, management, and vendors. Preference in health organizations of significant size
- Experience with Oracle or other ERP systems Post Secondary Diploma**A cover letter** outlining how your experience relates to the qualifications of this role is **required**.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to

**Notes**:
This competition will be used to staff **one (1)** full-time permanent position.

**Hours of Work**
7.25 hours daily/ 36.25 hours weekly, Monday to Friday

**Location**
This position requires working from the office with an option to qualify for a hybrid work arrangement (in accordance with GOA policy).

**Other information**:
In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part time or full time.

Links and information on what the GoA has to offer to prospective employees.
- Working for the Alberta Public Service
- Public Service Pension Plan (PSPP)
- Management Employees Pension Plan (MEPP)
- Alberta Public Service Benefit Information
- Professional learning and development
- Research Alberta Public Service Careers tool
- Positive workplace culture and work-life balance
- Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
- Leadership and mentorship programs

**How To Apply**
Applicants are advised to provide information that clearly a