Office Manager

4 weeks ago

Calgary, Canada Trinity Place Foundations Full time

**JOB DESCRIPTION**

**Job Title**:Office Manager **Status**:Full-Time

**Department**:Administration **Reports to**:General Manager

**Location**:Templemont Gardens **Hours/Week**: Varies (As needed)

**PCN**: TGOMCASO1

***:
The Office Manager manages multiple priorities that will help in ensuring all administrative and financial activities are completed with a high level of accuracy. This includes managing the intake process, trust accounts, payroll functions, Share-point system, Point Click Care system, as well as all accounts payable functions. The Office Manager’s role will include engaging with residents from a range of socio-economic backgrounds and focused on engaging with them with compassion and solve any problem creatively

**KEY ACCOUNTABILITIES (INCLUDE BUT NOT LIMITED TO)**:

- Manage the intake process for both Templemont Place and Templemont Gardens
- Oversee the trust accounts for clients in the building which includes, depositing, retrieving funds and balancing accounts
- Manage the payroll system
- Maintains the databases of both Share-Point and Point Click Care for the organization
- Responsible for all accounts payable functions
- Type, edit and submit correspondence for senior leadership team
- Oversee and co-ordinate office administrative procedures.
- Maintain employee uniform allocations
- Review, evaluate and implement new administrative procedures.
- Keep important information and documents organized physically and electronically.
- Co-ordinate and plan for office services such as equipment, office supplies, parking etc.
- Responsible for tracking inventory and maintaining records.
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Occasional coverage of the front desk/reception.
- Assist in scheduling the onboarding of new staff.
- Maintain strict confidentiality with regards to business and client information.
- Uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity as set out in TPFA’s policies and procedures manual.
- Complete other duties as assigned.

**Attributes**:

- Customer service oriented.
- Strong written and oral communication skills.
- Ability to deal with continuous interruptions (remain focused during distracting and stressful situations).
- Must be able to handle multiple tasks in a busy environment.
- Ability to work in a team environment.
- Great attention to detail and ability to meet strict deadlines.

**EDUCATION AND EXPERIENCE**:

- Completion of a post-secondary certificate/ diploma from an Administrative Assistant program is strongly preferred.
- Office Management or Administrative background will be a strong asset.
- Minimum of three
- five (3-5) years’ experience in a similar role is required.
- Previous experience working in a supportive living environment will be an asset.
- Good working knowledge of Microsoft Office Suite.
- Advanced First Aid Certificate is strongly preferred.
- A certificate in payroll system will be considered an asset.

**WORKING CONDITIONS**:
This industry requires empathy for and an understanding of the needs of seniors and requires a complete and current **(within six months) Vulnerable Sector Check including a Criminal Background Check**. This position is a fast-paced, challenging working environment. The ability to be flexible to meet the demands of this work environment is required for success.

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