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Office Manager
3 months ago
Avenue Living Asset Management is dedicated to sourcing, analyzing, and strategizing long-term investments. Our unique approach has led to rapid growth across North America now representing one of Canada's largest alternative asset managers. Since 2006, we have acquired over $5.5 billion in assets under management across a variety of sectors throughout Canada and the USA. Our various funds include assets in multifamily residential, self-storage, commercial, as well as agricultural land.
The strength of our platform lies in working with the right people. Acting with integrity and employing an entrepreneurial mindset, our employees work together to create an exciting, dynamic workplace. By employing an active hands-on approach to asset management, our skilled and innovative team operates closely alongside our investors. We're disciplined, we focus on value, and we're informed experts. We pride ourselves on our diverse and inclusive workplace; we are a unique workplace with unique people.
WHAT WILL YOU DO?
As we continue to grow, we are looking for a highly organized and detail-oriented Office Manager to join our Calgary head office. This is a key role that requires a proactive individual with excellent communication skills, a keen eye for detail, and the ability to manage multiple tasks efficiently.
- Office Management:
- Act as main point of contact for employees, building operators, vendors and building service providers such as cleaners for any inquiries.
- Accountable for all office supply stock, ensuring timely replenishment on each floor.
- Maintain effective communication with the office Receptionist to meet stock ordering and coverage needs.
- Manage inventory of printer paper, kitchen supplies, and general office supplies, approving POs and invoice reconciliation.
- Vendor and Building Liaison:
- Submit building request to the Property Manager through the Tenant Services portal for various issues.
- Coordinate repairs for broken appliances; contract vendors for office-related warranty issues.
- Interface with vendors for office moves, furniture procurement, and other office ad hoc or handyman requirements.
- Manage office keys for the building, including labeling, documentation, inventory, and tracking.
- Office Equipment and Furniture:
- Process office equipment and furniture orders, obtaining necessary approvals.
- Source best prices and manage expense submissions in accordance with established processes.
- Facility Maintenance:
- Maintain cleanliness and order in kitchens and boardrooms on each floor.
- Regularly check and clean coffee machines, microwaves, and fridges.
- Conduct post-meeting checks in boardrooms, including garbage removal, chair arrangement, and surface dusting.
- Additional Responsibilities:
- Collaborate with OH&S for building and office security needs when appropriate.
- Provide Reception desk and duties coverage when necessary.
- Collaborate with other departments and offices to provide the best support possible, making recommendations for role optimization and finding efficiencies that contribute to our high-functioning, fast-paced working environment.
WHAT WILL YOU NEED?
- Minimum of 5 years' experience in an office management or related administrative role.
- Excellent communication, interpersonal, and relationship building capabilities with a naturally service-oriented approach. The successful incumbent will act as an ambassador of the organization for clients, visitors, vendors, and internal stakeholders, often as a first point of contact for the organization.
- Proficient in Microsoft Office Suite with working knowledge of expense reconciliation, billing processes, and booking travel is required.
- Experience with property management and vendor coordination required.
- Proven organizational and multitasking skills. Strong critical thinking and ability to prioritize regular responsibilities with projects is necessary.
- Ability to not only adapt to and be part of a fast-paced, high expectation environment, but thrive in it.
- Enthusiastic, proactive, and a team player who can work independently with a hands-on, 'do-er' mentality.
WHATDOWE OFFER?
- We live and breathe our core values. We go the extra mile. We're honest. We always have each other's back. We have tons of integrity. And we always own it and adapt – no matter the challenge.
- With the support to do things differently, grow personally and professionally, and bring your whole self to work, there's no limit to the impact you can make.
- We provide a competitive compensation package composed of a group benefits plan,GRSP matching, and a discretionary bonus program. In addition, Avenue Living also offers an Employee Referral Program that rewards active employees for successful referrals.
- An employee centric culture with paid time off for employer supported volunteerism, a generous awards and recognition program, discounted monthly rent in Avenue Living Communities' properties, and employeeand savingsprogram savings through industry partnerships.
- We are committed to a strong, safe work environment.
What makes us different makes us stronger.We want Avenue Living to be a great place to work for everyone; where people feel safe, included, inspired,trusted, and supported so they can be, and bring, their best.We'recommitted to creating a respectful and inclusive workplace where unique perspectives, experiences, backgrounds, cultures, and attributes are valuedand utilizedto help achieve better results. As anorganization with operations across different geographies, we celebrate the fact that our workforce is made up of people with diverse demographics.We are committed to ensuring our workplace is fair, equitable, and free of discrimination and harassment.Should you require accommodation to participate fully in the recruitment process, please email .
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