Finance Assistant

2 months ago

Toronto, Canada University of Toronto Full time

**Date Posted**:11/04/2024
**Req ID**: 40530
**Faculty/Division**: UofT Scarborough
**Department**: UTSC:Student Housing & Residence Life
**Campus**: University of Toronto Scarborough (UTSC)
**Position Number**: 00051773

**Description**:
**About us**:
The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Department of Student Housing and Residence Life is committed to creating an inclusive and welcoming environment that is conducive to students’ personal and academic success. Our department is responsible for planning and directing all aspects of the University of Toronto Scarborough’s student residences in order to provide accommodations and a community that promotes the development of our students. We work collaboratively with student service professionals across the campus in order to provide a wide range of activities, services and supports to enhance the quality of student experience.

**Your opportunity**:
As the Finance and Administrative Assistant, you will support the day-to-day financial and administrative needs of Student Housing & Residence Life by providing support to the Finance & Business Officer and the departmental administration. Under the supervision of the Finance & Business Officer, you will ensure accurate compiling and verifying of financial documents, reviewing and processing payroll/timesheets, processing accounts payables/receivables, reconciliation of payroll distribution and accounts, handling petty cash, processing invoices and processing expense reimbursements.

In addition, you will provide administrative support to the departmental operations. These duties may include:supporting residence events (e.g., move-in/out), ordering supplies, managing and tracking office inventory, supporting operational & admissions processes.

**Your responsibilities will include**:

- Recording detailed transactions for many accounts
- Processing accounts receivable and payable according to the University Guide to Financial Management
- Verifying the accuracy and completeness of information (i.e. verifying goods received according to invoice, all required information for expense reimbursements, etc.)
- Handling petty cash on a regular basis
- Collecting supporting documentation required for accounting, payroll and/or HRIS processing
- Processing payroll/reconciling payroll distribution (i.e. ensuring timesheets for casual staff are accurate and submitted to Payroll)

**Essential Qualifications**:

- Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
- Minimum three (3) years' related financial administrative experience, including experience working with SAP systems (i.e. FIS, HRIS)
- Experience working with SAP financial systems (i.e. FIS) and advanced proficiency working with Word, Excel and Outlook
- Experience posting and processing financial transactions related to accounts payable and receivables, reconciling accounts, processing expense reimbursements, verifying financial information with supporting documentation
- Superior customer service skills with demonstrated tact and positive disposition for problem-solving and discretion in handling sensitive and confidential information
- Must be a team-player with excellent communication (oral and written) and interpersonal skills
- Excellent attention to detail and accuracy
- Strong organizational and time management skills
- Must be able to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

**Assets (Nonessential)**:

- Three year Diploma preferably in finance

**To be successful in this role you will be**:

- Approachable
- Organized
- Possess a positive attitude
- Problem solver
- Resourceful
- Team player

**Notes**:

- A copy of the full job description is available upon request from the UTSC HR Office.

**Closing Date**: 11/24/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Finance/Budget/Planning/Audit

**Lived Experience Statement

  • Finance Assistant

    6 months ago

    Toronto, Canada Christie Ossington Neighbourhood Centre Full time

    **Finance Assistant** **Position Overview** Reporting to the Finance Manager, the Finance Assistant is responsible for the implementation and maintenance of financial systems, focusing on Accounts Payable, for Christie-Ossington Neighbourhood Centre. **Essential Job Tasks** **Accounts Payable** - Contribute to the full cycle accounts payable process. -...

  • Finance Assistant

    4 months ago

    Toronto, Canada Bklis Full time

    **Responsibilities**: - Process invoices, payments, and other financial transactions. - Assist with the preparation of financial statements and reports. - Reconcile bank statements and accounts. - Support the finance team in budgeting and forecasting activities. - Maintain accurate financial records and documentation. - Assist with payroll processing and...

  • Vice President Finance and Administration

    7 months ago

    Toronto, Canada Toyota Industries Commercial Finance Full time

    **Who We Are**: Our vision at TIGCF is to be the most trusted and sought-after financing partner to the transportation, logistics and material handling eco-system. We do this by engaging diverse talent and passion of people who are committed to helping carry the load, contribute to society, and strive for continuous improvement. **Why Work At Toyota**: If...

  • Finance Assistant

    6 months ago

    Toronto, Canada Christie Ossington Neighbourhood Centre Full time

    **Job Duties**: - Contribute to the full cycle accounts payable process. - Receive invoices and petty cash claims daily. Verify and investigate discrepancies if any. - Prepare cheque requisitions by allocating costs to the appropriate GL accounts and obtain payment approvals. - Record invoices using Newviews accounting software. - Prepare and perform weekly...

  • Administrative Assistant

    6 months ago

    Toronto, Canada Iceberg Finance Group Full time

    iFinance Canada, recently acquired by Iceberg Finance, is a company offering personal loans mainly in the medical field. It lends to consumers across Canada through its vast network of service providers and merchants, including thousands of medical, dental and veterinary clinics. Following this acquisition, the Iceberg Finance group finds itself amongst the...

  • Assistant Director of Finance

    6 months ago

    Toronto, Canada Four Seasons Hotels and Resorts Full time

    About Four Seasons: Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with...

  • Finance Assistant

    7 months ago

    Toronto, Canada Ontario Institute for Studies in Education Full time

    **Finance Assistant** OISE is recognized as a global leader in graduate programs in teaching and learning, continuing teacher education, and education research. As one of the largest and most research-intensive faculties of education in North America, OISE is an integral part of the University of Toronto -Canada’s most dynamic and comprehensive...

  • Finance Assistant

    4 months ago

    Toronto, Canada Centre for Addiction and Mental Health Full time

    The Accounting and Finance Services is currently seeking a full-time, permanent Finance Assistant for the Accounts Payables area. In this role the Finance Assistant will be accountable for processing of invoices according to standard operating procedures, ensuring all invoices are processed within standard turnaround times, responding to queries from...

  • Property Finance Assistant

    3 days ago

    Toronto, Canada BGO Full time

    **Property Finance Assistant** **Toronto, ON | 1 York** **Who We Are**:BGO is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services. BGO serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential, retail and...

  • Client Finance Assistant

    3 weeks ago

    Toronto, Canada Forsman & Bodenfors Full time

    Who are we?Forsman & Bodenfors is a global, fully integrated, creative agency. We make Ideas that Change Things for businesses and brands. We defy the notion that there are no new ideas by pushing ourselves to find new insights, perspectives, processes and technologies that allow us to break the marketing mold.We are also laser-focused on creating the right...

  • Client Finance Assistant

    3 weeks ago

    Toronto, Canada Forsman & Bodenfors Full time

    Who are we?Forsman & Bodenfors is a global, fully integrated, creative agency. We make Ideas that Change Things for businesses and brands. We defy the notion that there are no new ideas by pushing ourselves to find new insights, perspectives, processes and technologies that allow us to break the marketing mold.We are also laser-focused on creating the right...

  • Assistant Manager

    6 months ago

    Toronto, Canada The Macaulay Child Development Centre Full time

    Helping kids, families and communities thrive since 1932. To learn more, watch our video here **Assistant Manager, Accounting and Finance** **Permanent Full Time** *** **COMPETITION NUMBER**:C/E 24-01-11 **HOURS OF WORK**:Full Time (35 hours/week) **START DATE/TERM**:Immediately **REPORTS TO**:Accounting Manager, Accounting and Finance ***: This...

  • Assistant Manager, Accounting and Finance

    6 months ago

    Toronto, Canada MACAULAY CENTRES FOR CHILDREN Full time

    Helping kids, families and communities thrive since 1932. To learn more, watch our video here **Assistant Manager, Accounting and Finance** **Permanent Full Time** **HOURS OF WORK**:Full Time (35 hours/week) **START DATE/TERM**:Immediately **REPORTS TO**: Accounting Manager, Finance and Administration ***: This position works closely with the Manager,...

  • Assistant Manager

    6 months ago

    Toronto, Canada The Macaulay Child Development Centre Full time

    Helping kids, families and communities thrive since 1932. To learn more, watch our video here **Assistant Manager, Accounting and Finance** **Permanent Full Time** *** **COMPETITION NUMBER**:C/E 24-01-11 **HOURS OF WORK**:Full Time (35 hours/week) **START DATE/TERM**:Immediately **REPORTS TO**:Manager, Accounting and Finance ***: This position works...

  • Assistant Manager, Accounting and Finance

    6 months ago

    Toronto, Canada MACAULAY CENTRES FOR CHILDREN Full time

    Helping kids, families and communities thrive since 1932. To learn more, watch our video here **Assistant Manager, Accounting and Finance** **Permanent Full Time** **COMPETITION NUMBER**:1004 **HOURS OF WORK**:Full Time (35 hours/week) **START DATE/TERM**:Immediately **REPORTS TO**:Director, Finance and Administration ***: This position works closely...

  • Administrative Assistant, Finance

    2 months ago

    Toronto, Canada Toronto Community Housing Full time

    Job #: **9054** - Division: **Finance** - Vacancy Type: **Full-time Temporary** - Affiliation: **Union: CUPE 79** - Contract Length: - Grade: **TCHC 3** - # of Vacancies: **1** - Salary/Hourly Range: **28.44 - 31.17** - Hiring range/wage: **28.44** - Work Details (Days/hours): **35 hours per week, Monday to Friday** - Posted Date: **11/7/24** - Existing or...

  • Finance Associate

    4 weeks ago

    Toronto, Canada UGE International Full time

    UGE develops, owns, and operates community and commercial solar and energy storage projects, primarily in the United States. With over a decade of experience in the industry, we are on the front lines, working to accelerate the transition to clean, reliable energy. UGE is growing quickly, and we are excited to be seeking a talented and motivated individual...

  • Finance Associate

    4 months ago

    Toronto, Canada UGE International Full time

    UGE develops, owns, and operates community and commercial solar and energy storage projects, primarily in the United States. With over a decade of experience in the industry, we are on the front lines, working to accelerate the transition to clean, reliable energy. UGE is growing quickly, and we are excited to be seeking a talented and motivated individual...

  • Accounting Technician

    6 months ago

    Toronto, Canada Fed Finance Full time

    Founded in 2001, Fed Finance specializes in temporary and permanent recruitment for the accounting and finance professions. Our consultants are all experts and speak your language. We are committed to supporting you throughout your job search and at every stage of your career. Fondé en 2001, le cabinet Fed Finance est spécialiste du recrutement temporaire...

  • Executive Assistant, Finance

    7 months ago

    Toronto, Canada The Cadillac Fairview Corporation Ltd Full time

    **Role impact**: Reporting to the Senior Vice President, Finance, this role will support the office of the SVP Finance and its leadership team in administrative and business functions including preparing and distributing documentation, meeting minutes and reports, calendar management, organizing travel and team events, processing expenses and invoices and...