HR & Payroll Coordinator - Temporary Full Time

2 weeks ago


Burlington, Canada West GTA Healthcare Shared Services Full time

Established in 2001, Shared Services West is a not-for-profit shared services organization with expertise in supply chain management, process optimization, and redevelopment planning. Working collaboratively with our stakeholders, we deliver cost-efficient services with a focus on innovative solutions.

As a company, we are built upon a family ethos. We are proud of our values and our culture, which are at the heart of our company. They set the standard for how we behave and work.

**IS THIS YOU?**

You are a seasoned HR Coordinator, open-minded and a positive individual. You are willing to go the extra mile for the stakeholders you serve. You pride yourself in strong work ethics, and you value-productive collaboration. You are a trusted professional who listens, anticipates, and effectively contributes to solving challenges.

You are organized, proactive, and serve as the primary contact for managers and employees on matters such as recruitment, new employee onboarding, as well as the benefits/pension, payroll, and leave of absence administration.

**PRIMARY RESPONSIBILITIES**

The primary duties and responsibilities of the role include, but are not limited to:
**Human Resources Information System (HRIS) Administration**
- Maintaining records of personnel and payroll related data in both hard and digital copy and ensuring all employment requirements are met.

**Human Resources Administration**
- Recording and tracking personnel requisitions
- Creating/Updating Job Descriptions
- Preparing and advertising job postings
- Applicant pre-screening
- Interview scheduling
- Liaising with hiring managers and supporting them through the recruitment and onboarding process
- Conducting reference checks
- Preparing correspondence (including new hire offer letters, employee change letters, work templates and other as required)
- Updating and maintaining operating guides and procedures
- Conducting onboarding and HR orientation
- Onboarding, terminating, and updating employee changes on ADP.
- Prepare monthly communication for global distribution.
- Respond to employee queries / requests received on SSW HR Shared Inbox.

**Pension and Benefits**
- Enrolling / terminating staff and completing employee updates.
- Reconciling monthly invoices.

**Payroll Administration**
- Verifying and processing expense claims
- Processing ROEs and leave top-ups.
- Provide payroll calculations (sick leave and pregnancy leave top-ups)
- Calculation of required payroll adjustments.
- Review payroll for accuracy and completeness.
- Respond to payroll inquiries where applicable.

**Education**
- College diploma or University degree in Human Resources
- CHRP designation preferred.

**Work Experience**
- Minimum 3 years of administrative human resources experience and in a computerized payroll administration environment
- Experience working with a defined benefit plan is an asset.
- Experience with payroll procedures and relevant government legislation

**Knowledge and understanding**
- Knowledge of human resources processes and best practices
- Knowledge and understanding of payroll processes and relevant legislation.

**Technical Skills**
- Highly proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook)
- Experience working with ADP automated Payroll systems required
- Experience with accounting software (MS Great Plains) an asset

**Personal Attributes**
- Accountability, Integrity and Flexibility
- Solid critical thinking and problem solving skills
- Excellent organization and time management skills
- Ability to work autonomously and as part of a team
- Motivated and able to work efficiently and with accuracy in a high volume, fast paced environment
- Optimism
- Confidentiality

**WORK ENVIRONMENT**
- Office location - Burlington, Ontario, Canada
- Office hours are generally 8:30 AM to 4:30 PM (with some flexibility), Monday to Friday
- Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions

**SSW Employees will enjoy**:

- Competitive compensation
- One of the top pension plans in Ontario (Healthcare of Ontario Pension Plan-HOOPP)
- Employee Assistance Program
- Flexible environment
- Family-feel culture

**Job Types**: Full-time, Fixed term contract

Schedule:

- Day shift

COVID-19 considerations:
For the health and safety of our staff, staff of member and customer hospitals that we support directly, SSW requires new hires to be fully vaccinated against COVID-19.

Work Location: Hybrid remote in Burlington, ON

Application deadline: 2023-02-22


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