Summer Student

4 weeks ago

Burlington, Canada West GTA Healthcare Shared Services Full time

We are pleased to announce that SSW has been approved to participate in the Canada Summer Jobs (CSJ) 2023 initiative, which provides funding to not-for-profit, public-sector employers, and small businesses to create summer job opportunities for eligible students.

To apply, the students must meet the following CSJ program requirements:

- be between 15 and 30 years of age (inclusive) at the start of employment;
- be a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act* and;
- be legally entitled to work according to our provincial legislation and regulations.

**JOB SUMMARY**

The summer students will provide support to the following teams:

- Purchasing (2)
- Information Technology (2)
- Sourcing (1)
- Sourcing Indirect Spend (1)
- Data Management (2)
- Human Resources (2)

**PRIMARY RESPONSIBILITIES**

The primary duties and responsibilities for each role include, but are not limited to:
**Purchasing Clerk, Purchasing (2 positions)**
- Provide support to buyers on purchase order processing and related tasks.
- Work closely with the Data Management team to identify opportunities to increase accuracy of the item dictionary.
- Assist with the Purchase Order Acknowledgement review, resolving ‘Invoice Exceptions’, retrieval of delivery information, and preparing presentations and documents.

**User Support Technician, IT (2 positions)**
- Responsible for timely and effective resolution of end-users daily operational issues related to IT services and their computers.
- Assisting with Office 365 implementation and hardware (Laptops, Monitor, Mobile, etc.) refresh project.
- Onboarding new hires.
- Preparing knowledge-based documentation and other duties as required.

**Administrative Co-ordinator, Sourcing (1 position)**
- Provide administrative and coordination support to the team.
- Assisting with project plan updates, meeting scheduling, materials development, documentation, communication drafting, and other duties as required.

**Administrative Co-ordinator, Sourcing
- Indirect Spend (1 position)**
- Provide administrative and coordination support to the team.
- Assisting with project plan updates, meeting scheduling, materials development, documentation, communication drafting, and other duties as required.

**Data Quality Administrator, RDO (2 positions)**
- Provide administrative and coordination support to the Data Management team in various areas to support the improvement of data quality across our member Materials Management Hospital Information Systems (MM HIS)
- Assist with the gathering of information for MM HIS system updates
- Process updates, documentation, and other duties as required.

**Administrative Co-ordinator, HR (1 position)**
- Providing administrative support and coordinating tasks for the HR team
- Filing, scanning and maintaining employee electronic records.
- Reviewing, and organizing shared drive folders.
- Making recommendations to HR team re shared folder sub-folder amalgamation and set up.
- Assisting with the maintenance of the recruitment careers inbox.
- Manage calenders for recruitment interview scheduling and other duties as assigned.

**Human Resources Coordinator / Project Support, HR (1 position)**
- Assist with the development of HR process guide and SSW Leadership process guide
- Research relevant information, prepare recommendations and materials/documentation, identify supporting resources including communication templates
- Assist with development of presentations and educational aids for leaders
- Assist with documenting of HR process maps

**Education**
- Completed or enrolled in college or university, Business/Commerce/Supply Chain Management Program is an asset.

**Technical Skills**
- Data entry experience is an asset.

**Personal Skills**
- Ability to manage multiple tasks, establish priority and work under pressure to meet deadlines.
- Aptitude for problem solving.
- Ability to work collaboratively as part of an integrated team.
- Excellent communication skills (written and oral), able to interface directly with others in a competent and confident manner.

**WORK ENVIRONMENT**
- Office location - Burlington, Ontario, Canada - currently working remotely/hybrid.
- Office hours are generally 8:30 AM to 4:30 PM (with some flexibility), Monday to Friday.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions as per the ESA.

**DOES A HIGHER PURPOSE ORGANIZATION INSPIRE YOU?**

If yes, come and experience a company that directly impacts patient care. Shared Services West (SSW) delivers value to our member hospitals, customers and communities by leading integrated and innovative supply chain services.

Established in 2001, Shared Services West is a not-for-profit shared services organization with expertise in supply chain management, process optimization, and redevelopment planning. Working collaboratively with

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