Finance and Administrative Manager
1 month ago
**JOB TITLE**:Finance and Administrative Manager
**LOCATION**:Richmond (On-Site)
**STATUS**: Full Time (35 hours per week)
**SCHEDULE**:Monday to Friday, 09:00 to 17:00
**SALARY**: $60,000 - $80,000 (_commensurate with experience_)
**ABOUT US**
**JOB SUMMARY**
**KEY RESPONSIBILITIES**
**Financial Management**:
- Develop and implement financial policies, systems, procedures, and controls to ensure compliance and integrity.
- Prepare and present accurate and timely financial statements, reports, and analysis for the Executive Director, Board of Directors, and funding agencies and stakeholders.
- Manage the annual budget process, including forecasting and variance analysis.
- Provide monthly and annual financial statements and reports, including appropriate analysis and recommendations.
- Oversee the development, monitoring, and reporting of the annual operating budget for the organization.
**Accounting and Auditing**:
- Oversee the maintenance of the general ledger and ensure accurate record-keeping.
- Ensure compliance with GAAP and all regulatory requirements specific to non-profit accounting.
- Coordinate and lead the annual audit process, liaising with external auditors and the finance committee of the Board of Directors.
- Implement procedures for internal controls and monitor adherence.
**Financial Strategy and Planning**:
- Advise the Executive Director andBoard of Directors on financial planning, budgeting, cash flow, investment priorities, and policy matters.
- Conduct financial analysis and provide recommendations to optimize financial performance and sustainability.
- Develop long-term financial plans aligned with the organization's strategic goals.
- Provide strategic financial advice, insight, and analysis to the Executive Director, Senior Management Team, and the Board of Directors and its committees.
**Administrative Operations**
- Oversee administrative functions, including office management and operational logistics.
- Manage vendor relationships and contracts, ensuring cost-effective procurement and services.
- Ensure organizational compliance with employment standards, health and safety regulations, and relevant legislation.
- Maintain accurate records and oversee document management systems.
- Serve as a point of contact for administrative queries and operational troubleshooting.
- Identify opportunities for process improvements in administrative functions to enhance organizational efficiency.
**Grants and Fund Management**:
- Manage grant compliance and reporting for all government and private grants.
- Work with program staff to develop program budgets and financial plans for grant proposals.
- Monitor expenditures and ensure grant funds are used in accordance with funder requirements.
- Track finances using QuickBooks including investment funds, grant financial requirements, fee-for-service programs, etc.
**Team Leadership and Development**:
- Support the Vision, Mission, and Values of the organization.
- Be a strategic partner with the Executive Director, contributing to the overall strategic direction and success of the organization.
- Promote a culture of financial integrity, accountability, and transparency.
**Additional Duties**
- Responsible for payroll and benefit administration, including cost analysis and budgets.
- Establish and maintain a system of financial procedures, methods, controls, and records, ensuring full remittance and compliance with standard accounting practices and requirements.
- Work with the Finance Committee and Executive Director to develop and continually improve financial tracking by providing timely and accurate information.
- Review and monitor accounting control measures to ensure the highest level of integrity and control.
- Ensure the organization is following BCGEU & CSSEA guidelines and rules.
- Maintain a comprehensive understanding of legislation and regulatory requirements including the following: Employment Standards, Occupational Health & Safety Act, WHMIS, Human Rights Code, WorkSafeBC, and Societies Act.
- All other related reasonable duties and responsibilities._
**QUALIFICATIONS**
- CPA certification is required.
- Bachelor’s degree in accounting, finance, or related field.
- Minimum of 5 years of experience in accounting or finance.
- Minimum of 2 years of experience in a leadership role.
- Proven experience in administrative operations, office management, or similar roles.
- Experience in non-profit financial management is highly desirable.
- Strong understanding of GAAP, non-profit accounting standards, and relevant regulatory requirements.
- Proficiency in financial software systems and Microsoft Office Suite.
- Exceptional analytical, organizational, and leadership skills.
- Strong communication and interpersonal skills, with the ability to effectively collaborate with diverse stakeholders.
- Background in managing funds and budgeting for programs geared towards social good.
- Second language is an asset.
- Exper
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