Administrative Coordinator

1 month ago

Richmond, Canada WorkSafeBC Full time

Job requisition number

039003

Job location

Richmond

Full-time / part-time

Full-time

Salary

$63,879 - $77,613/annually

Expected Salary Range

Posting period

From 10/16/2024 to 10/31/2024

Overview

Are you a resourceful and self-motivated administrative individual that can initiate plans and independently follow through to completion? We’re looking for an experienced **Administrative Coordinator **to assist and support our Directors in Finance and Health Care Operations, and Corporate Finance, as well as the Investment Committee at WorkSafeBC in our Richmond head office.

**How you’ll make a difference**:You’ll help protect the financial integrity of B.C.’s workers’ compensation system.

**Where you’ll work**

At WorkSafeBC, we offer a model that combines the convenience of working remotely with the dynamism of working in one of our offices, based on the operational needs of the position.

In this role, you’ll work primarily from our Richmond office a minimum of three times per week and have some flexibility to work from your home in B.C. Please note the on-site requirement may change based on operational needs.

What you'll do
- Support the Director and leadership team by performing administrative responsibilities, including maintaining calendars; overseeing and managing appointments, meetings, conferences and team events; putting together meeting binders; booking meeting rooms and venues; and making meal arrangement
- Support the management team on any daily responsibilities as required
- Record, organize, and prepare complex and confidential reports
- Compose written responses, memos, meeting minutes, presentations, reports, and communications from both verbal and printed sources
- Build and maintain a SharePoint team site and documents on the local area network
- Coordinate travel arrangements and assist in tracking expenses and vacation schedules for the management team
- Manage equipment and accesses for employees and assist with onboarding new hires
- Receive, screen, and refer incoming calls from internal and external sources including the shared mailboxes
- Answer routine inquiries about departmental activities
- Provide supervisory and/or oversight to other administrative employees in the department
- Build and maintain cooperative working relationships with a variety of individuals

Is this a good fit for you?

**We’re looking for someone who can**:

- Display a high degree of diplomacy, integrity and professionalism when handling confidential files and information
- Organize and coordinate agendas for meetings and events
- Synthesize information to summarize main points
- Communicate clearly and concisely, both verbally and in writing, to a variety of groups and individuals
- Be adaptive, take initiative as appropriate, and has a forward-thinking mindset
- Meet deadlines in a high-volume, multi-tasking, client-focused environment with a strong attention to detail
- Interact with key WorkSafeBC personnel and external sources while exercising discretion in providing information in the absence of the Director
- Use discretion, handle confidential and sensitive information, and resolve conflicts
- Identify opportunities to improve systems and processes
- Recommend solutions and refer issues as appropriate

**Your background and experience**
- **Completion of grade 12** and some post-secondary education in business administration is preferred
- **A minimum of three years of related work experience** in an administrative role supporting senior management and/or Director level operations
- Strong working knowledge of SharePoint and Microsoft Office products including Word, Excel, PowerPoint, Outlook, and Teams
- Experience in project management is an asset
- Experience with working in Accounting or Finance sector is an asset

We’ll consider equivalent combinations of education and experience.

**Important to know**

Before we can finalize any offer of employment, you must:

- Consent to a criminal record check
- Confirm you’re legally entitled to work in Canada

WorkSafeBC’s COVID-19 Employee Mandatory Vaccine Policy is suspended effective January 9, 2023; however, we reserve the right to re-implement it in response to changes in the public health landscape, including public health orders. We are committed to the protection, health, and safety of our employees and our Communicable Disease Prevention Program and related protocols remain in effect.

**Who we are**

At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We’re honoured to serve the 2.49 million workers and 263,000 registered employers in our province.

**What’s it like to work at WorkSafeBC?**

It’s challenging, stimulating, and r

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