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Executive Assistant

2 months ago

Ottawa, Canada Ottawa Sports & Entertainment Group Full time

**Executive Assistant and Office Manager**

**_ What you’ll do:_**
- Undertake general office and reception duties (e.g. ensure office supplies are replenished and staff are adequately supported in their day-to-day office needs, troubleshoot photocopier, office equipment etc);
- Build strong relationships with the Senior Management team and act as a liaison between internal and external stakeholders;
- Serve as the first point of contact for external visitors and guests;
- Draft and edit correspondence, communication, presentations, and other documents;
- Schedule, organize, and coordinate meetings. Prepare meeting materials, as needed;
- Design, communicate and oversee implementation of office operations, policies, and procedures;
- Prepare and submit monthly expense reports;
- Coordinate travel arrangements, as necessary;
- Participate in special project assignments, as required (e.g. corporate events).

**_ What’s needed:_**
- 5+ years of administrative experience providing high-level executive support;
- Knowledge of general office procedures and best practices for assessing, developing, and implementing new processes;
- Superior writing skills and advanced MS Office skills;
- Excellent organizational skills with a strong attention to detail;
- Ability to take initiative as a self-starter, and multi-task in a fast-paced environment to meet deadlines;
- A proactive, confident, collaborative mindset and demonstrated capacity to work independently and within a team environment;
- Ability to deal with confidential matters with professionalism and tact;
- Excellent communication skills (verbal and written);
- Strong relationship building and problem-solving skills;
- Office administration diploma and Bilingualism in English & French are assets.

**_ What’s in it for you?_**_:_

Aside from the ability to make a meaningful and powerful impact on the entertainment industry in Ottawa, working at OSEG will provide you with a competitive health benefits plan, dynamic team environment and the ability to continuously learn and grow.

Located at TD Place at Lansdowne, OSEG is the largest sports and entertainment company in the Capital. We are home to the Ottawa REDBLACKS, the Ottawa 67’s, Ottawa Atletico, the Ottawa BlackJacks and other concerts and events and manage 400,000 ft² of mixed-use retail space. OSEG and its related OSEG Foundation were founded on the vision of its partners - a vision to create year-round world-class guest experiences and give back to the Ottawa community.

Please note this role will require interacting with the public, including in crowded spaces. OSEG, as one of Canada's Safest Employers, is committed to providing a safe and enjoyable experience for all employees and guests.

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