Real Estate Secretary
6 months ago
Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 1 year to less than 2 years
**Work setting**:
- Property and real estate law
- New residential home building
**Tasks**:
- Schedule and confirm appointments
- Maintain filing system
- Determine and establish office procedures and routines
- Arrange travel, related itineraries and make reservations
- Prepare financial statements and reports
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Prepare and key in correspondence and legal documents
- Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
- Use real estate software packages
- Prepare real estate rentals, sales and listings data
**Computer and technology knowledge**:
- MS Word
- Electronic mail
- MS Access
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
**Area of work experience**:
- Charts, tables, graphs and diagrams
- Contracts
- Correspondence
- Financial statements
- Invoices
- Manuscripts, publications or theses
- Reports and records
- Statistics
**Area of specialization**:
- Residential real estate
- Commercial real estate
**Security and safety**:
- Criminal record check
**Transportation/travel information**:
- Valid driver's licence
**Work conditions and physical capabilities**:
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large caseload
**Personal suitability**:
- Accurate
- Client focus
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
- Team player
**Screening questions**:
- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
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