Office Manager, Na

3 weeks ago

Montréal, Canada Vantage Data Centers Full time

About Vantage Data Centers

Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience.

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Position Overview

We are seeking an experienced and dynamic professional with a proven track record and experience as an Office Manager/Administrator. The successful applicant will be driven and results-focused with a "can do attitude."

Essential Job Functions & Duties- Responsible for establishing an engaging and productive office environment, and positive interactions with all visitors & staff- Coordinate closely with Information Technology, Facilities, Security and other key partners- Help schedule & execute small and large group events (departmental parties, catered events etc.)- Ordering & maintaining office supplies including snacks and drinks- Help manage conference room reservations- Making sure office and conference rooms are tidy before leaving for the day- New badge initiation : printing badges for new employees and providing replacements as needed- Help to schedule offsite meetings/events- Help with hotel reservations- Scheduling, including meal ordering, when appropriate- Plan virtual and in-person gatherings/activities- Provide access and support for visitors & customers- Miscellaneous projects and duties as assigned- Calendar management & support for Executives & VP’s- Taking meeting minutes- Organization of documentation- Contract support and calls for tenders.- Expense account

Job Requirements- Bachelor's Degree in Office Administration, similar field, or equivalent experience is preferred- 4+ years of experience in an administrative, organizational, or other detail-oriented function, as an Office Manager or Executive Assistant- Highly organized, energetic and a fast learner- Experience maintaining confidential information- Excellent communication skills: written/grammar/spelling, verbal (formal and informal), listening and talking- Experience with Microsoft tools, including the ability to schedule, track, report and follow-up using these tools- Experience with Outlook calendaring is required- Experience with SharePoint is a plus- Experience with a Global Travel Platform is a plus- Travel required is expected to be less than 5% and on as as-needed basis, but may increase over time as the business needs evolve- Notary Public preferred, not required- Proficiency in both English and French languages essential

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Vantage Data Centers is an Equal Opportunity Employer

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