Event Coordinator

7 months ago

Windsor, Canada St. Clair SRC Inc. Full time

**Position Overview**

The Events Coordinator will focus on the events/campaigns portfolio for the St. Clair SRC. The Events Coordinator will have a unique schedule, working during daytime and evening activities on a flex schedule in harmony with the events schedule.

**Please note that this posting is NOT a student position.**

Reporting Relationship(s)

The Event Coordinator will report to the Manager, Student Experience and will work directly with the SRC Board of Directors with their event ideas and with the Clubs & Volunteer Coordinator and Digital Marketing Coordinator.

**Duties & Responsibilities**
- Work on programming activities including; but not limited to Orientation events, Welcome Week events, concerts/dances, campaigns/awareness days, workshops, lecturers, LGBTQIA+ programming, stress less weeks, wellness events, giveaways, etc.
- Frequent liaison with SRC Board of Directors, regarding programming/recommendations, its budgeting and its scheduling.
- Make recommendations to Executive Board regarding popular themes - propose events and performers.
- Attend meetings as required to provide report on SRC programming events, seek approvals and provide updates.
- Manage events budget in conjunction with the Manager, Student Experience to ensure accurate budget allocations
- Liaison with other school’s event coordinators for block booking/other relevant programming ideas carried across Student Associations in Ontario/Canada.
- Surveying of students, and other research methods, identify suitable entertainers and speakers for events.
- Supervising the staging of events, small and large scale - including effective set-up and takedown of day and/or night events. Must remain present at event until all work is complete and all equipment/materials are accounted for.
- Liaison with Manager, Facilities and South Campus Building Operations and college departments to receive approvals for space bookings/requests, event approvals, etc.
- Coordination in the promotion and publicizing of events, in conjunction with the Manager, Student Experience and Digital Marketing Coordinator
- Act as point of contact for vendor fairs/events with booked vendors/performers.
- Occasional liaison with community organizations and community partners such as; St. Clair SRC - Chatham/TSI, Saints Student Athletic Association (and even the University of Windsor Student Alliance) for jointly staged events
- Track attendance at events, evaluate audience reaction to events; and maintain records of same to determine the desirability of staging similar events in the future
- Responsible for printing and installing posters on SRC sanctioned promotional frames/boards - working with promo team students to ensure all

postering is current and up to date
- Work alongside Manager of Student Experience to schedule and assign student event staff to work events
- Ensured completion of financial process including cheque requisitions and payments are completed within a timely manner to ensure talent and partners’ contractual agreements are met.

**Desirable Professional Qualifications**
- Education and some workplace experience in public relations, event management and/or entertainment programming/management experience.
- Some familiarity with entertainment venue staging, including setting up basic PA system
- Significant familiarity with entertainment, themes and support for college-aged demographic
- Knowledge of the entertainment booking/contract negotiation system
- Experience with budget preparation and oversight
- Familiarity with liquor service regulations and restrictions (Smart Serve) and methodology to enforce them.
- Familiarity with health and safety regulations and guidelines pertaining to entertainment venues/event stagging.
- Bondable
- Familiarity with computer software, particularly Microsoft Office Suite, ticketing platforms, Zoom, etc.

Desirable Personal Qualities/Traits
- Excellent oral and written communication skills
- Available to work flexible hours, including nights and occasional weekends.
- G license and reliable vehicle to travel between South & Downtown campuses
- Outgoing, personable and polite - due to hospitality nature of the role and the associated networking
- Well organized with exceptional time management; and capable of multi-tasking, problem solving, individual initiative, and teamwork.

This is a 2-year contact position.

*This is not a student position *

**Job Types**: Full-time, Fixed term contract
Contract length: 24 months

**Salary**: $38,000.00-$45,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday
- Weekends as needed

Application question(s):

- Do you have previous experience and knowledge with a student council environment?
- Do you have a license and reliable transportation?
- Do you have or are you willing to get your smart serve?
- Do you have previous event planning experience?
- Are

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