Administrative Assistant Iii

1 month ago

London, Canada Victoria Hospital Full time

**Posting Period**:
Open: August 3, 2023

Deadline: August 9, 2023

Non-Union

**Department Description**:
**Who We are**

London Health Sciences Centre (LHSC) is a world-class academic health sciences centre located in the southwestern Ontario city of London. As one of Canada’s largest acute-care teaching hospitals, LHSC is a world-class innovator in clinical care, research and teaching, delivering both local and regional services, including the Children’s Hospital, within a large geographic area. The workforce of close to 15,000 employed and credentialled staff who are dedicated to deliver the highest quality patient care while working together to shape the future of health.

**Area of Assignment**:Office of Equity and Inclusion

The Administrative Assistant III provides high level administrative support to the Executive Director. The role is accountable for the coordination of a range of financial initiatives as well as preparation of documents for the Resource & Audit Committee (sub-committee of the Board of Directors). This position will work closely with the Office of the Corporate Services Executive/CFO.

**What we offer**:

- Rate of Pay: $29.28 per hour - $36.62 per hour
- Hours of Work: 37.5 hours per week
- Health and Dental Benefits & Pension Plan (HOOPP)
- Career Development & Training Opportunities
- Employee Wellness Initiatives

**Who You Are**:

- You are self-aware of own assumptions, values, strengths and limitations
- You manage and develop self while modeling qualities such as curiosity, honesty, integrity, resilience, and confidence
- You are learning agile and have a learning orientation toward mistakes
- You achieve results and thrive in a fast -paced, high change environment
- You contribute to an environment of collaboration, cooperation, connections, partnerships and networks

**Qualifications**:

- Successful completion of two-year Diploma in Medical, Executive or Office Administration, or equivalent (as acceptable by the Hospital); Undergraduate degree preferred or as acceptable to the Hospital
- Minimum four (4) years of relevant,recent administrative assistant experience, preferably in a Health Care setting
- Demonstrated computer skills including Microsoft Office (Word, Excel, PowerPoint, OneNote), PeopleSoft, WorkBrain, and Internet/Intranet and basic knowledge of Visio
- Demonstrated ability for effective listening, recording confidential meetings and transcribing minutes for review and distribution or past experience in corporate minute taking for legal record or other compliance mechanisms
- Demonstrated ability to organize schedules including the evaluation & reprioritization of schedules when unexpected priorities arise and independently follow-up on action items, maintain calendars, coordinate travel arrangements and expense reports, maintain files, and prepare correspondence and other presentation materials
- Demonstrated ability to maintain confidentiality and demonstrate sound judgement regarding sensitive matters
- Demonstrated strong attention to detail and ability to process information with high levels of accuracy
- Demonstrated well-developed service-based interpersonal and communication skills, in person, in writing and by phone
- Demonstrated proficiency in problem solving and decision making
- Demonstrated ability to work independently, accurately and in a well-organized manner using project management skills
- Demonstrated ability to organize work environment and respect deadlines while maintaining flexibility and adaptability to change
- Demonstrated ability to attend work on a regular basis

**Submission Requirements**:PDF document**: Cover Letter, Resume and Listing of Education, Credentials and Experience**

**Immunization Requirements**:

- Provide vaccination records or proof of immunity against measles, mumps, rubella and varicella (chicken pox), Hepatitis B, Tetanus/ Diphtheria/Polio; Meningitis.
- Provide documentation of the Tuberculosis skin testing (two step) and COVID vaccine series.

As part of the assessment process applicants may be required to complete a written examination or test. Please be advised that a reference check may be conducted as part of the selection process.

Together we care, we learn, we discover.

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