Instructional Coordinator

6 months ago

Hamilton, Canada McMaster University Full time

**Schedule**
8:30 am - 4:30 pm (HYBRID)

**Education Level**

2 year Community College diploma in Office Admin or related field of study

**Career Level**
Requires 4 years of relevant experience.

Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.

**About The Faculty**

Ranked among the top engineering schools in Canada and worldwide, the Faculty of Engineering is on a mission to empower agile and globally conscious leaders in engineering who collaborate to create a brighter future. The Faculty is at the forefront of transforming engineering education, transitioning from traditional lecture methods to a project-based, hands-on learning approach. Our graduates emerge as resilient professionals, armed with invaluable skills and experiences from Ontario's second-largest co-op program, unparalleled research opportunities—the most extensive offered by any Canadian engineering program—and a multitude of clubs, teams, and projects.

Our community, comprising 265 dedicated staff, 220 esteemed faculty members, 7,600 undergraduate students, and 1,300 graduate students, is drawn to the Faculty of Engineering for its vision of being leaders in advancing engineering for global change. Our commitment is steadfast to cultivating a respectful atmosphere where everyone feels they belong, student success is central to all we do, and we are meaningfully reshaping an engineering field into one that reflects a diverse and inclusive society.

**About the Position**

Responsible for developing, planning, and maintaining the efficient operations of education programs, which includes coordinating all aspects of the programs including curriculum administration, promotion, recruitment, resource, and financial management, in collaboration with the Faculty of Health Science, Faculty of Science and the Faculty of Engineering. Implements and maintains the efficient administrative operations under the direction of the Program Manager. Plans and coordinates a variety of academic program or department events and activities and is also accountable for scheduling Teaching Assistants (TAs) and Instructional Assistant Interns (IAIs) to support Instructors in their ongoing instructional activities. Working with the Program Manager, develop and forecast the TA assignments for review and approval. Liaises with instructors, TAs, IAIs, and students to ensure that all parties are accurately informed of relevant course activities. Performs the duties of the position in accordance with established policies, procedures, and calendar of events.

**Duties & Responsibilities**
- Act as a first point of contact, mediator, and liaison between students and the various individuals and offices within and external to the department, including, but not limited to, special accommodations, scheduling conflicts, and grades.
- Provide faculty, staff and current or prospective students with information regarding program policies, exams, timetables, and information about program requirements. Ensure understanding of course and program selections, and adhere to established academic, prerequisite, and graduation requirements.
- Coordinate and organize multiple and concurrent regularly recurring events such as registration, timetabling, room bookings, examinations, committee meetings, and course material requests.
- Organize and coordinate teaching laboratories, computer based instruction, and tutorial classes.
- Organize and monitor the on-line learning environment for courses in an academic unit, department, or faculty by ensuring that the appropriate course content information is made available to students.
- Inform faculty of established procedures for exam preparation and grade submissions.
- Review current academic calendar. Recommend and prepare curriculum revisions and clinical training schedules.
- Ensure that proper procedures are followed and deadlines are adhered to.
- Exchange information with instructors and arrange for their involvement in the provision and monitoring of accommodated examinations.
- Coordinate, schedule and administer student test and exam accommodations and support services. Resolve scheduling conflicts, as well as invigilate accommodated students. Calculate allocation of extra time required for students to complete academic requirements.
- Administer and collate course evaluations and the creation, monitoring and collation of entrance and exit surveys.
- Participate in recruitment and hiring efforts for TA’s, IAIs and volunteers. Coordinate schedules for casual employees, TAs and IAIs.
- Notify students and professors of test and exam bookings.
- Assess student priority for limited registration in courses and provide suitable alternatives to meet degre

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