Office Manager and Accounting Clerk

3 months ago


York, Canada INNOV-8 Legal Inc. Full time

**Position**: Office Manager and Accounting Clerk

**Type**:Full-time in-office role located at 150 Ferrand Dr. in North York (DVP & Eglinton)

**Who we are**: We are a Law Firm supported by an Affiliated Technology Company that we own and control. This structure allows us to flexibly create technology-driven solutions that are better suited to legal practice and operations.

**Position Overview**:
**Responsibilities**:

- Manage the day-to-day office functions.
- Run bills and send invoices to clients.
- Record invoicing and payments in bank accounts and accounting software.
- Work with bookkeeper to reconcile accounts.
- Track receivables and follow up routinely with clients for payments.
- Track accounts payable and make payments on established schedule.
- Properly record invoices and payments of accounts payable and other expenses.
- Prepare and provide reports to the management team on a weekly basis.
- Manage and route physical mail in the office to the applicable recipients.
- Monitor accounts receivable, payable, and services mailboxes and action items appropriately and on a timely basis.
- Monitor and replenish office supplies on a regular basis

**Requirements**:

- Minimum 3 - 5 years related experience in office management, administration and/or billing
- Proficient in MS Office, advanced Excel is required
- This position requires a self starter with effective communication and critical thinking skills
- Attention to detail, meticulous, and excellent customer service skills are required
- Experience working in a law firm or professional environment would be beneficial
- Experience with tools: Soluno (accounting); RBC Express (cash management), Power BI and WagePoint (payroll) would be definite assets

**Qualifications**:

- Bachelor’s degree or equivalent in Accounting, Finance, or Business Administration

Pay: $40,000.00-$50,000.00 per year

Additional pay:

- Overtime pay

**Benefits**:

- On-site parking
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- York, ON M3C 3E5: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Accounts receivable: 3 years (required)
- Microsoft Excel: 3 years (required)
- Microsoft Office: 3 years (required)
- Customer service: 3 years (required)

Work Location: In person


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